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Home My WebLink About08-10-1994 GOLF MINUTES ` �. CALDWELL GOLF BOARD ADVISORY BOARD MEETING AUGUST 10, 1994 8:00 CITY HALL COUNCIL ROOM ***************************************** MEMBERS ATTENDING DON TOLLEY C�I�N ' GEORGIA HERSH LADIES ASSOCIATION DAVE PAULSON MENS ASSOCIATION LAURA GAMBOA KRIS INOUYE MEMBERS UNABLE TO ATTEND JERRY LANGAN COUNCIL REPRESENTATIVE BILL MOAD LLOYD NELSON SHIRLEY AKAGI MIKE GARMP,N STAFF ATTENDING WILLIAM SCHWIND COMMUNITY SERVICES DIRECTOR COLLETTE SANDERS CONIlKUNITY SERVICES SECRETARY GORDY CROCKETT PS GOLF SUPERINTENDENT JOHN WATSON PRO, PURPLE SAGE GOLF COURSE STAFF UNABLE TO ATTEND LENNY STROUP PRO, FAIRVIEW GOLF COURSE GUESTS R.E. BURNS LORAINE NAVIS SUE KUSHLAN "� . r . ' A G E N D A 1. LETTER FROM ATTORNEY 2. LENNY STROUP - FAIRVIEW SHELTER REPORT 3. SIGN SHEETS FOR CART RENTAL 4. TRESPASSING SIGNS AT BOTH COORSES 5. MAINTENANCE AT PIIRPLE SAGE: AIR CONDITIONER & COBWEBS 6. ITEMS NOT COMPLETED: HOURS POSTED - CLEAN IIP SIGN - TRAILER SIGNS 7. BIRD NEST ON PATIO 8. MARSHALL3 DUTIES 9. REFUND REQUEST: DARWIN FELLER 10. LONG RANGE PI�ANNING MEETING - AOGIIST 12 @ 12:00 NOON 11. TOURNAMENT PAY POLICY 12. YARDAGE MARRERS ******************************************************* 1. LETTER FROM THE ATTORNEY Mr. Tolley handed out a copy of the letter from the attorneys concerning their conversation with Gaylon Coats. Mr. Coats is the consultant for the irrigation system planned for Purple Sage. The letter addressed the irrigation water usage and the proper procedure for securing the financing. 2. LENNY STROUP - FAIRVIEW SHELTER REPORT Mr. Tolley stated that the patio/storage room renovation has not been started yet. Lenny Stroup and a friend are going to construct this. Mr. Tolley said this must start by Sept. 1st or we may lose the grant for $1500. to do this. 3. SIGN SHEETS FOR CART RENTAL Mr. Tolley asked John Watson if new sign up sheets for cart rental had been done yet. These sign up sheets would state that the City and Purple Sage Golf Course are not liable should an accident occur while using the carts. These will be similar to the ones Lenny uses at Fairview Golf Course. Mr. Watson was unaware of the request so Bill Schwind will get a copy of Lenny's form to him so Purple Sage can revise their form. r ` 4. TRESPASSING SIGNB AT BOTH COURSE8 It was asked if the trespassing signs were up at the courses. Gordy stated that both courses do have signs displayed. 5. MAINTENANCE AT PURPLE SAGE: AIR CONDITIONER AND COBWEBB It was said that the air conditioner in the basement is hooked up and working fine. Also the cobwebs on the exterior of the building have been cleaned off. 6. ITEMS NOT COMPLETED: HOURS POSTED - CLEAN UP SIGN - TRAILER SIGNS Mr. Tolley said that the "Hours Opened" sign has not been posted. He asked if the hours are sun up to sun down or 9:00 a.m. to 9:00 p.m.? John Watson said that the course runs basically from sun up to sun down but they do not have a problem with patrons staying late into the night. John felt there was no need to put up a sign. After some discussion, it was decided that John will use his discretion on posting a sign. It was also said that the clean up and trailer signs have been posted in their respective areas. 7. BIRD NEST ON PATIO Mr. Tolley asked if the birds nest on the patio at Purple Sage can be removed. Gordy said that this has been done. 8. MARSHALLS DUTIES Mr. Tolley asked if the duties for the Marshalls have been defined and explained to them. John stated that this has been I done. 9. REFOND REQUEST: DARNIN FELLER Darwin Feller has sent a letter to the Golf Board requesting a refund on a season pass. His health has deteriorated over the past couple of months and can no longer play. He also requested that if a refund is not possible, could his son be signed over on his pass. After some discussion, it was decided to follow the refund policy. No refund and no transfer of pass. A letter will be sent to Mr. Feller. 10. LONG RANGE PLANNING MEETING - AUGUST 12 AT 12:00 NOON ' Mr. Tolley stated that there will be a long range planning meeting concerning the golf courses Friday, August 12. This will be at 12:00 noon. One of the items to be discussed will be the possibility of purchasing additional land near Purple Sage Golf course. . . ` 11. TOURNAMENT PAY POLICY It was said that all tournament fees must be paid on the day the tournament is held. Laura Gamboa stated that one tournament fee came in after the event was held. More on tournament policy on back page. 12. YARDAGE MARRERS It was commented that the yardage markers at Purple Sage look great and are easier to read. 13. ANNOIINCEMENTS/ADJOURNMENT Gordy was asked to remove weeds by the pump house at Fairview Golf course. These are getting 3' high. Bill said that the attorneys are working on the irrigation system issue. They are preparing a resolution to present to City Council. Council must lock in figures and return this to the attorneys. The whole process will take several months and the system will not be installed before spring of 1995. The State Safety Inspector visited the City last week. There are a few minor problems which need to be corrected at both Purple Sage and Fairview. A pump in the Pump house needs to be repacked. Some water is spraying from this and it could be a potential shock hazard. Air conditioner, heating unit at Purple Sage needs cleaned. Maintenance room/ storage area: clean up paint and thinner cans. At Fairview, there is a cable which is hanging low to the ground and someone could trip over it. Also a sign is needed on gas pump for emergency pump shut-off. Bill stated that he will deliver the inspection sheets to each course so they can correct each item. Bill also stated that the janitorial rates are going up. The fee for Purple Sage will be $96.00, up from $81.00 and Fairview �ill be $75.00, up from $65.00. This will go into effect in October. Since there has been some complaints about the service, this would be a good time to revise the contract and/or hire a new company. Dave Paulsen said they will be having the City Championship th'is weekend at Fairview and Purple Sage golf courses. Gordy Crockett said that the patio is 95� stained. They will finish this week. Meeting adjourned at 8:50. � r rOURNAMENT POLICY: . At the time Bob Jarboe was the Council-Liaison the policy for collecting fees was discussed and there was to be a letter stating the rules, signed by the Mayor and Council. Each Tournament was to pay the green fees the day of the tournament� Ther� were problems trying to collect after'some were held. The Pro would have to call several times, trying to get the money. The Board felt it would be in the best interest to have a policy that could be handed to each Tournament Chairman, This would be of great help to the Pro. Respectfully submitted, � ��`�.,: C� � _ � Don Tolley,Chairman Caldwell Golf Boar