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Home My WebLink About03-06-2008 AIRPORT MINUTES r S MINUTES Caldwell Industrial Airport Commission 4601-4 Aviation Way � �� Caldwell, ID 83605 • Date: March 6, 2008 Time: 12:00 —1:00 pm Location: (Caldwell Industrial Airport — Office of Curt Hawkins) Commission Members Present: Bob McGee, Phil Fouts, Marty Koch, Mack Kreizenbeck, Rob Oates, Wayne Thiel, Mike Reed, Airport Manager — Curt Hawkins, Kathy Schara (Airport Manager's Secretary) Commission Members Absent: Hoyt Fleming, Jeff Miller, Myron Tucker Guests: Kevin Bissell (Toothman/Orton), Chuck Sundby (Toothman/Orton), Jim and Anita Shore, Larry Osgood, Scott Marshall (LKV Architects), Kent Krohn (LKV Architects) Chairman Bob McGee called the meeting to order at 12:04 PM. 1. Minutes of February 2008 Airport Commission Meeting Motion was made and seconded to approve the minutes for the February 2008 Airport Commission Meeting. Motion passed unanimously. 2. LKV Architects — building plans for the new terminal building � Kevin Bissell, of Toothman-Orton, presented an update on the overall site plan, showing the site for the new terminal. He also showed the ALP and the relocation of the high line canal. Kent Krohn, of LKV Archifects, presented a layout for the terminal building, indicating that access to the building would be off Linden, with loop parking. There is accommodation for possible future additional parking, with access off streets on the north side of the airport. The plan leaves room for future development east & west of the site. The program calls for different kinds of facilities, such as a terminal lobby, administrative offices, and a conference room. This would also include a lounge and prep area (flight planning room) for pilots, with restroom space, showers, and offices. There would also be additional conference meeting space divided by a folding partition. The city may or may not have funding for full development at this time. Several options have been developed, starting with a base bid & alternate options. The base bid could function as a terminal building in a limited way. The alternates provide for an enlarged terminal with a lobby, and there would also be an option of just a lobby, with no administrative offices. Mr. Krohn stated that they hope eventually to build out with administrative offices, pilots' lounge, lobby, terminal space and conference space (70-75 people in chairs or 50 at tables), a restaurant (100 people), with a kitchen and support for the conference area & restaurant. � On the exterior, Mr. Krohn stated that the design reminiscent of a hangar reflects the history of aviation, and materials that will have a longevity of style and not look dated 20 t�� :%��s ¥�:. � �'i. �� €a .�� z€t=.,.,. _>; � � ��.�_ �; I ;' _ _ � �3 �. r y years from now. The design was given vertical height (30 ft at high point) so as to identify the building in the future when other buildings are built around it. At the main entry a person would walk into a 28' high space. It would have an open steel trust roof, again to give an aviation feel to the building. � Mack Kreizenbeck asked if a second stor is feasible to kee costs down Y p . Mr. Krohn stated that a second story would not really save money on a building with such a small footprint, due to necessity of stairs, elevators, etc. Mr. Krohn gave the approximate area as 3000 square feet for the middle section, 1820 square feet for the east section, 3,055 square feet for the west section. Area for the future restaurant would be approximately 2500 square feet and the kitchen approximately 1500 square feet. The total area would be around 8,000 sq. feet. Mack Kreizenbeck asked how feasible is all this with the funding we think we might have. Larry Osgood stated that this question would be addressed at the upcoming workshop on May 5, 2008. Larry Osgood stated that the city would like to do the whole project at once, as this is more efficient. Rob Oates stated that he is recommending to the Mayor that we find the money and do this all now. Larry Osgood stated that in the first step we would have to move the canal. This will be . started this fall. At the end of the LKV presentation, the presenters left the room. 3. Dwight Rice Proposal for Rows HH and II Curt Hawkins introduced Aaron Seable, who came to the meeting on behalf of Mark Hilty, City Attorney. Curt stated that Dwight Rice has proposed developing the entire property for Rows HH and II. This proposal would circumvent those who have previously signed up wanting to lease these lots. It was stated that these people did not give anything of value, as normally required to make a valid contract. Aaron Seable stated that once you pick a policy it should be applied fairly and unilaterally. It also depends upon how you define signed up and ready. Curt described the process previously used.... He stated that there was no guarantee that those who have signed up will actually take the lease when it becomes available. This has happened in past, where all those who had signed up declined the lease when it was offered. Curt stated that the road into this area is not scheduled for construction for two years; however, Mr. Rice proposes he himself would build the road now, sparing the city the cost. It was suggested offering space in another area to those who have signed up, on the same timetable as before. Curt stated that this area is the last space available on this side of the � airport. , �� '��;�� ;<z � = F :�.�:�t�t�: �i�?;<.� } � I ��r,�:; -a - � ts �, `.` � t Wayne Thiel stated that the city should honor what we've told those who've signed up. Larry Osgood suggested the possibility of collecting a deposit, or something to bind the signees. Curt stated that in the past Gordon Law has told him we cannot take a deposit � until the land is build-able, with a road and utilities. The reason given is that we do not know how much the utilities will cost until they are installed, and we get reimbursed from Lessees for the total cost of the utilities. It was stated that under the current policy the only obligation is on the part of city. It was suggested that Curt go back to the people on the list and have them step up now. Marty Koch made a motion to stay with the plan in place, but pursue a deposit being placed on their request. Aaron Seable stated that wants to ask Gordon Law what his concerns about the deposit were. Rob Oates suggested wording the request as earnest money. It was proposed that those on the list be required to enter into a lease agreement, but that the deadlines for building not start until the land is buildable, with payments beginning now for lease of the ground. Motion was made by Marty Koch, and seconded to honor the current policy regarding Rows HH and II, giving right of first refusal to those who have previously signed up and requiring a commitment to lease the ground with payments starting now, but building deadlines not starting until the land is buildable. Motion passed unanimously. 4. Airport Commission proposal for delay of lease fines , Curt stated that he had discussed this earlier proposal by the Commission with Aaron Seable's, providing a lessee 30 days to provide all that was needed for completion of lease or there would be a fine involved. Aaron Seable stated that he had concerns about levying a fine where there is no harm to city. He said it seems that the only person harmed in the lack of follow through is the seller, who remains liable for lease fees and taxes. He said that since it is the seller's liability, the sellers might need to have teeth put into their contracts. Mike Reed stated that we need something in place to make people do the paperwork. Aaron Seable stated that since the seller is the only one who is being hurt, the seller needs to be the one to make sure it's done; the burden remains on the seller. It was suggested that the seller should not allow occupancy until the lease process has been completed. Curt stated that in reality a Seller sells a hangar and the new Buyer occupies the hangar immediately, then the Seller brings the Buyer into the Airport office to do the paperwork. It is a good thought for the Seller to not allow occupancy until all paperwork is completed, but in reality if we ever were able to get this word out to all hangar owners, five or ten years down the road when they sell their hangar, they will forget the process. � Aaron Seable stated that he would dig a little deeper to find out if a fine is allowable. �_ �� z . . ��, ,,.. �,.,. � �"� . � � ��'�; •. • t 5. Discussion of Issues requested in the February Commission Meeting Mack Kreizenbeck asked Aaron Seable what has been done on a previous request for � revision to leases so that financial institutions can loan money. Phil Fouts read the questions presented by the Commission from the previous month's minutes. Aaron Seable stated that he thought the City Attorney could not do anything about the tax issue, as the city is not the one being taxed. He stated that the property owners are the ones who need to submit the protest to the Tax Assessor. It was stated that as Commissioners, they would like some guidance as to how to respond to these hangar owners when their help is requested. Aaron suggested that they keep following up with the Tax Assessor, until they get a response. Regarding the request concerning the Airport Commission's scope of duties, Aaron stated that in general, for those on a advisory commission such as this they are generally immune from liability when performing within the scope of their duties. Aaron Seable stated that the scope of their duties was addressed in the City Code, which can be accessed on the internet by going to the City of Caldwell's web page and clicking on "city codes". This will take you to sterlingcodifiers.com. Under Caldwell's City Code, Airport Commission, Title 2, Chapter 27 — Powers and duties, it states that the commission is to recommend and make suggestions to the City Council. • Aaron Seable stated that the key to their scope of duties is that they are a recommending body. The City Council is not bound by their recommendations, but is greatly benefited by this commissions' expertise. Seable stated that the Zoning Ordinance also mentions the commission, which is consistent with the previous. The commission comments on building decisions. Aaron also stated that in order for a commission member to be liable on a suit, they would have had to act with malicious intent. 6. City Council approval for reappointment of Airport Commission members Phil Fouts, Mack Kreizenbeck and Mike Reed were approved for reappointment to the Airport Commission by the City Council on January 7, 2008, for a four (4) year term, ending December 31, 2011. 7. Public Hearing on Zone Ordinance A public hearing regarding the Zone Ordinance, which includes the Airport Zone section, will be held on Monday, March 17 at 7pm, at the Community Room of the Caldwell Police Department at 110 S. 5�' Avenue, Caldwell, Idaho. 8. Workshop for Terminal Building — Tentatively scheduled for May 5, 2008 Time and place to be announced later. 9. IAMA — May 5& 6, 2008 Due to this conference, Curt stated that he would not be able to be at the Terminal Building � workshop. t �� < � � � � .,:�:��.��;:� 3;�� I � ��°�; - =� �s�°�. • � � r 10. Larry Osgood — Q& A Mack Kreizenbeck stated that in the past the Airport Commission was more involved in the day-to-day process of ruruling the airport. He asked if it was possible for this to be • implemented again. Larry Osgood said that it should be able to be involved, such as having the Commission go over the budget before it goes to City Council. Curt stated he would like to write up the budget, have the Commission go over it and make changes, then take it to Larry Osgood, and finally Larry would take it to the City Council. 11. Logo Shirts Curt showed shirts, which he plans to order at his cost with the Airport logo on it, and then make them available to anyone who wants to reimburse him for the cost of the shirt and the logo. He asked the Commission for ideas on suggested logos. Next Airport Commission Meeting: Thursday April3 2008. The meeting was adjourned at 1:24 PM. . � ��' �;,£�� # �� '��.��.,<.;� �� _�� . x �_?�� s; �