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HomeMy WebLinkAbout09-01-1988 AIRPORT MINUTES � ! CALDWELL AIRPORT COMMISSION MEETING MINUTES SEPTEMBER 1, 1988 12 NOON CALDWELL CITY AIRPORT l. Called to order: 12:15. 2. Roll call: Present, Collins, Koch, Kreizenbeck, Stoddard, Winder, Ring Kehne. Absent, McGee. 3. Previous minutes approved: Motion - Ring. Second - Stoddard. Passed. 4. Old Business: A. Bylaws changes: The proposed bylaws changes were discussed at length and after considerable discussion concerning the discrepancy between the City Code and the present Airport Commission, a motion was made by Esther Stoddard and seconded by Dr. Ring and passed, that the proposed bylaws changes be adopted by the Caldwell Airport Commission with the following additions. Under Article II, Section 3, under terms which spelled out the year, it should read; Year: Shall mean the time during each fiscal year: October 1 through September 30. Under Article III it should read;� M�embership: Terms of Office: The Caldwell Airport Commission shall consist of eight (8) members to be appointed by the Mayor with consent and approval of the City Council. The term of the respective members of the Caldwell Airport Commission shall be as follows: The member appointed from the Council shall serve for a period of two years or until the end of his term and the other seven (7) shall be appointed for terms of four years, excepting there shall not be more than two members whose terms expire in any one year. Accordingly, appointments may be made for terms less than four (4) years in order that not more than two (2) members terms expire in any one year. In Article VI, should read; The Commission shall meet at 12 noon the first Thursday of each month at the Caldwell City Airport, or at the direction of the Chairman. There shall be no less than nine (9) regular monthly meetings per calendar year. The remaining portions of the proposed Bylaws will remain the same. This document will be sent to the City Council by Mr. Winder for adoption, if they see fit. The terms of the present Airport Commissioners was discussed and after some investigation on the part of the Chairman, the following terms of office were determined. MEMBER: TERM EXPIRES: Koch 4/3/92 Collins 4/3/89 Kehne 3/7/92 Winder 9/1/89 Stoddard 3/1/90 Ring 1/1/92 McGee 1/1/91 Kreizenbeck 1/1/91 � • CALDWELL AIRPORT COMMISSION MEETING MINUTES SEPTEMBER 1, 1988 PAGE TWO 12 NOON CALDWELL CITY AIRPORT It is hoped that this list will be kept up to date and that further confusion thus will be avoided. 5. The reappointments for Dr. Ring and Mr. Koch which were recommended this year have not been acted upon by the City Council and it was moved by Esther Stoddard and seconded by Dr. Collins and passed by the committee that the City Council be informed that the Commission recommends the reappointment of those two members. 6. Idaho Open Meeting Law: The open meeting law was distributed to the members and evaluated by Mr. Winder. It is felt that we are indeed in compliance with the Idaho Open Meeting Law and Mr. Wilson's assistance with this matter and the updating of the Bylaws is gratefully accepted. 7. Airport Manager Position: Mr. Winder advised us that an advertisement had been put into the Association of Idaho Cities publication as well as the Idaho Press Tribune and Statesman concerning the proposed city job of Airport Manager with a job description and salary. It is hoped that the person would be hired by October 1, 1988. The cut off date for applications is September 15, 1988 and so far he states we have had ten to twelve applications. MackKreizenbeck, Marty Koch, and Esther Stoddard volunteered their services as members of the Commission to review, if the Mayor so desires, the applicants and assist in the selection process. The Mayor will be contacted concerning this offer of assistance. It is hoped that the selection process will proceed smoothly. 8. Airport Manager Position: We discussed the present lease with Avjet Aviation and Whitnes Smith was advised in person that his present lease would expire in February of 1989, as he knew, and that this would not be renewed by the City. The Citv is going to be sending him a letter to that effect but we also took this opportunity to notify him of that. In addition the City would be sending him an agreement whereby he would cease his functions as Airport Manager upon the appointment of the new Airport Manager. He agreed to sign an agreement of that type. 9. Avjet Aviation - Financial Reports. Mr. Winder reported that the City had not been receiving financial statements on a monthly basis from Avjet Aviation for some time as required in their lease. Mr. Smith replied that he was unsure of where to send those reports and Mr.Winder clarified for him that they are to go to Donna Talley. A complete set of financial statements should be therefore sent to Donna Talley and we will look forward to their arrival and their evaluation relative to the new Manager position. 10. Precision Flight: Mr. Metzger was informed that Donna Talley had informed the Chairman that Precision Flight had been in arrears concerning unpaid rent. The Commission moved and seconded and passed a resolution that Mr. Metzger be requested • � CALDWELL AIRPORT COMMISSION MEETING MINUTES SEPTEMBER 1, 1988 PAGE THREE 12 NOON CALDWELL CITY AIRPORT To meet with Donna Talley concerning this and if any unpaid rent is still outstanding that it be rectified. A report is to be returned by next months meeting. ' 11. New Business: Spanky's Air Service: Spanky's Air Service apparently has not paid any rent to date. They have been operating on the Airport since April. They have apparently not signed their lease either. A motion was made by Mr. Kreizenbeck and seconded by Esther Stoddard and passed that they be requested again to resolve the lease situation and as well that the lease should include a payment of back rent to the time that they signed an agreement with Mr. Metzger. Inasmuch as we are going to be incurring some expense for a new Manager for a period of time, the City cancertainly benefit from the unpaid rent. 12. Mack Kreizenbeck informed the Commission that on September 13, 1988 there was going to be a meeting at the Boise Chamber of Commerce concerning aviation in the valley. It was moved and seconded that Mr. Kreizenbeck represent Caldwell Airport Commission at this meeting and report back to the Commission next month. As he described this is a meeting of aviation minded organizations in the valley and it is to work as a meeting place to trade information and assist the orderly development of aviation activity in the Treasure Valley area. ���,� 13. Stai-�ing Lease: Marty Koch informed us that the St� � g lease had been signed and as far as he knew construction was to be starting imminently. A discussion was held with Mr. Darwin Ames who manages the sod farm concerning the status of this construction as Mr. Ames will need to remove the sod from that area prior to the construction. Marty stated that Mr. Sterling was aware of this and would be communicating with the sod f�rm bixsiness. 14. New Hangars: Marty Koch informed the Commission that Mr. Shellhorn proposed the construction of three hangars on the Airport and Marty showed us a layout of the hangars and discussed the proposal. It was moved by Mr. Koch and seconded by Esther Stoddard and passed by the Commission that the City review this proposal and that we feel that it is in the best interest of the Airport as discussed. 15. Grass and Weed Control: Jim Metzger and Larry Ball stated that they were continuing to work on the weed control project. They said that very little of the grass which has been planted in the sping had in fact taken in large part due to the drought. The did again bring up the fact that there are two areas not covered under the sod farmers lease and also not covered under the terms of the weed control project that need to be reconsidered. Apparently they submitted a bid to Ron Redmond but have not been informed. It was requested that these areas be covered if at all possible so that they could be contained with in the lease. Follow up will be obtained with Ron Redmond. i • CALDWELL AIRPORT COMMISSION MEETING MINUTES SEPTEMBER 1,1988 PAGE FOUR 12 NOON CALDWELL CITY AIRPORT 16. Sod Farm: Mr. Ames informed us he had met with the Mayor concerning the lease and the status of the sod farm operation. Apparently water has become quite a problem what with the drought and he has been unable to go ahead with planting of the acreage to the north side of the airport because of the lack of water. He recommended that we approach the Vinson's to see if use could be made of a well which is apparently already in place on KCID Road. There isa question of how much that would cost but unless that is done, he feels that he would be unable to put in the kind of investment necessary to develop the ground to the north of the runway. This is because he has some doubts about the water supply as it now stands. It is for that reason that he has not signed the lease concerning that area. Ron Redmond apparently has been informed of this and Mr. Kehne volunteered to follow up and assist with negotiations between the City and Mr. Ames concerning this well and how we can best get the program going. He is going to report back by the next meeting or sooner if need be. 17. Manager`s Report: Whitney Smith gave the Manager report and stated that the VI��T lights were still off due to the lack of parts but they are working on that. He also restated the need for the week control to be modified to include those areas that are left out of the contracts with the sod farm and with the present weed control program. 18. Motion for adjournment was made and seconded and the next meeting date shall be October 4, 1988.