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HomeMy WebLinkAbout10-6-1994 P&Z MINUTES � PLANNING AND ZONING COIVIMISSION MINUTES Meeting of October 6, 1994 Present: Chairman Tom Ensley, Dorothy Davidson, Mary Higdem, Terry McConnell, Bettie Filote, Rick Wells Absent: Madeline Buckendorf Staff: Dennis Crooks, Liz Yeary The regular meeting of the Planning and Zoni.ng Commission was called to order by Chairman Tom Ensley, at 7:1 S p.m. in the City Hall Council Chambers. The first item of business was the approval of the minutes for the meeting of September 15, 1994. Terry McConnell made a motion to approve the minutes. The modon was seconded by Mary Higdem. The motion passed unanimously. The second item of business was the approval of the mi.nutes for the special meeti.ng of September 27, 1994. Mary Higdem made a motion to approve the minutes which was seconded by Terry McConnell. The motion passed »na�ously. The first item for public hearing was a request for a Special Use Permit for the temporary placement of a modular unit as an office on property situated on the east side of S.lOth Avenue south of Jefferson Junior High School, applicant: Caldwell Transportation Co. Dennis explained the nature of the request and the location of the praperty, and that the use is associated with the bus company use of the property. The reason for the temporary nature of the permit, is the expansion of the business and the ultimate need for a pernianent building. Rick Vemees, on behalf of the bus company, reiterated the need for the temporary building and � offered to answer Commission questions. In response to a question from Terry McConnell, Mr. Vemees stated that the company was in agreement with the suggested conditions. In response to a quesdon from Mary Higdem, he said that although they initially requested a two year time frame they do hope to be able to have a permanent facility within a year. Rick Wells commented that for a business that is growi.ng and expanding, this is a legitimate request to continue their opera.tion. Terry McConnell comrnented that the landscaping and property improvements required for earlier requests for this site had been done appropriately and enhanced the property. The public hearing was then closed. Rick Wells offered a Motion to approve the Special Use Permit subject to suggested terms and conditions. Terry McConnell seconded the Motion MII�iL1TES P&Z 10-6-94 Page 1 . ROLL CALL VOTE. Those voting yes: Wells, Davidson, Pilote, McConnell, Higdem. Those voting no: None. Absent and not voting: Buckendorf. MOTION CARRIED The next item for public heari.ng was a Special Use Permit to allow the development and construction of a medical office building in the R-3 (Multi-Family High Density Residential) zoning district on the northeast corner of Kimball Avenue and Elm Street. The applicanYs representative is Andrew Erstad. Dennis explained that professional o�ces are permitted under the Zoning Ordinance as special uses in the R-3 zoning district. He added that the Engineering Department had modified its request for a 15' right-of-way dedication and would require a 5' wide dedication on Kimball Avenue. Mr. Erstad offered testimony, stating that the building has been realigned for the right-of-way dedications and setback requirements, and that the building will now face Kimball Avenue which in his opinion is more appropriate. The facility will ha.ve at least 18 pazldng spa.ces (six in excess of � the parking requirement) of which two will be handicapped accessible. The building is a single story 4,000 square foot medical office building, and the use will accommodate people with appointments ', as well as walk-in clients. The access from Elm Street was eliminated to increase pazking ' availability and alleviate potential problems for neighbors. In response to a ques�tion from Mary Higdem concerning stormwater runoff, Mr. Erstad stated that the lazger landscape areas are designed to deal with that. In response to a question from Mary concerning disposal of trash, Mr. Erstad commented that medical waste is governed by several regulations and only ordinary office waste will be placed in the dumpster. Rick Wells expressed concem about the amount of parking and Mr. Erstad said that although 18 spaces are depicted there is room for more and he will work with the Planning and Zoning Department to try and include that. In response to a question from Dorothy Davidson, NIr. Erstad said that generally hours of operation will not go later than 8:00 p.m. although they could go to 10.00 p.m. The public hearing was then closed. Mary Higdem commented that the use is in conformance with the locational criteria contained in the Comprehensive Plan. Terry agreed stating that it is a good location, and that the applicant has worked with staff to come up with a nice project. Bettie Pilote expressed concern about the parldng because of the heavily used Kimball Avenue and Elm Street, but agreed that the applicant has fulfilled the mandates of the pazking ordinance requirement. Mary Higdem offered a Motion to approve the Special Use Pernut for the medical office building subject to the suggested conditions, with the amendment to Condition #5, requiring a 5' right-of-way dedication on Kimball Avenue and 3' on Elm Street. Bettie Filote seconded the Motion. Hm�tv�rES �a�z io-6-9a Page 2 � ' ROLL CALL VOTE. Those voting yes: Higdem, Davidson, Pilote, McConnell, Wells. Those voting no: None. Absent and not voting: Buckendorf. MOTION CARRIED The next item for review was a Preliminary Plat of Village West Subdivision, a 7 lot subdivision on the east side of Meadow Avenue south of Sandalwood Estates Subdivision, applicant is Jerry Jenkins, Engineer is Skinner, Earl and Associates. Dennis explained that he had been in communication with Skinner & Earl and understood that the project was being re-evaluated in light of Staff's Report. There was no-one present from the � applicant or engineer to comment on this item Consequently, Dennis suggested that the item be tabled to a future agenda. Dorothy Davidson offered a Motion to table the item indefuutely to allow the applicant to communicate with the Staff as to their intentions. Terry McConnell seconded the Motion. ROLL CALL VOTE. Those voting yes: Davidson, Pilote, McConnell, Higdem. Those voting no: None. Absent and not voting: Buckendorf, Wells. MOTION CARRIED The next item on the agenda involved a follow-up to a variance for 1722 Carol Ave. Dennis commented on items acted upon by Council. He added that a'oint work session between II J City Council and the Planning and Zoning Commission on Transportation issues has been scheduled for Monday, November 14 at 7:00 p.m. in the City Council Conference Room. A notice will be sent to the Commission nearer to the date. Dennis aLsa advised the Commission on the status of the Area of City Impact negotiations, that the County Planning and Zoning Commission has approved the boundaries as proposed and that these will go to the County Commissioners later in October. Other issues connected with the Area of Irnpact are under discussion by all pazties. Dennis indicated that the October 20, 1994 meeting will include the Vallivue anneJCation, Montana Avenue annexation and a Special Use Permit for a 56-unit apartment project. With no further business the meeting adjourned at 8:30 p.m. Recording Secretary, Chairn�an, Liz Yeary Tom Ensley MIIYITI'ES P&Z 10-6-94 Page 3 .