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Home My WebLink About12-14-1989 P&Z MINUTES � ` `. .. � � � _...,.� PLI�NNING �►ND ZONING CONHISSION NINUTES December 14, 1989 The special meeting of the Caldwell Planniny and Zoning Commission was called to order by Chairman Bill Free at 7:30 p.m. in the City Hall Council Chambers. This meeting was in lieu of the regularly scheduled meeting of December 21,1989. Members present were �ill E'ree, Chairman, Terry Durbin, Les Carter, Wanda Anthony, Chuck Randolph, Ron Myer�, Mary Higdem and Garret Nancolas. Absent was Tom Ensley. The first item of business was approval of the minutes of the November 16th meetinq. Les Carter asked that the minutes be corrected to show him as absent from the Novemb�r meeting. Mary Higdem mentioned that one of the persons giving public testimony, Dennis Hergvall, consistently had his name mispelled throughout the contents of the minutes. With no further corrections or additions Chuck Randolph moved to approve the minutes and Wanda Anthony seconded the motion. A vote was taken and passed unanimously. Chairman Free asked if there were any changes to be made in the agenda. None were offered. Consequently, it was determined to follow the agenda as distributed. The first public hearing was g r�equest from the Caldwell School District to allow construction of the Canyon Hill Elementary School on the northeast corner of Taft Street and Illinois Avenue. Dennis Crooks, Planning and Zoning Director, explained the request, location and a general description of the building characteristics. He stated that the staff has evaluated the proposal for compliance with City zoning regulations as well as general compatability with the surrounding neighborhood. Staff determined that the project design is acceptable and has been done in a manner that is very sensitive to the neighboring properties. The only exception is the building heiqht which is in excess of the twenty-five foot (25') height limit required within the R-1 zoninq classification. The height of the building is a function of the roof element and it is very much a desirable feature on this building and serves to soften the profile of the buildinq and enhances the design of the complex. Dennis also went on to say that this code section is to be considered for amendment at the Commission meeting in January. Staff has offered a special condition to the C�mmission that deals with the heiqht issue. Chairman Free qave oportunity to the Commission to ask any questions they might have of Dennis regarding the request or suggested conditions. With no questions asked, the floor was open to take public testimony from the audience. � 1 ., Y � �( ;:� � Y � �� v There were three people in the audience representing the Caldwell School District. James Coles, Architect, stated that they were basically thete to answer any questfons that the Commision might have regarding the request, construction, etc. of ttie_project. The other two gentlemen present were Tom Moore, Assistant Superintendent for Caldwell School District and Darrel Deide, Superintendent for Caldwell School District. Les Carter made a motion to approve the Special Use Permit as requested and in accordance with the staff recommendations. Wanda seconded the motion. Chairman Free stated that he would like to clarify the recommendations and conditions before takina a vote. There was some discussion regarding the buildinq heiqht provision and the options available in the event the code amendment was noi: approved by Council which would result in strict adherence to the twenty-tive foot (25') height limit. Dennis Crooks explained the options available. Ron Myers asked if all the desiqn options had been looked at by the School District. James Coles, Architect, responded that he believed that the height of the ceiling was very important for basketball use. Mary Hiqdem expressed her concern with changing the code to allow an increa�e in building height that could, in turn, affect solar access. There was continued discussion reqarding the iasue of buflding height and the question of whether or not a vari_ance was appropriate in this instance. Dennis Crooks explained the procedure involved in amending the code, the Commission's role and that the ultimate decision rested with the City Council. Dennis also explained some of the alternatives available to the Commisgion in making their recommendation to Couneil which included the possibilitp of an increase in height subject to approval of a special use permit. Additionally, Dennis stated that if for some reason the code was not chanqed as expected the School District would still retair� the option of applying for a variance. After discussion had concluded, Chuck Randolph stated that he wished to abstain from voting because he works for the Caldwell School District. With the motion from Les Carter and the second from Wanda Anthony still in effect, a vote was taken and passed unanimously with 1 abstention. � 2 • � ` • • ��'� I.� I F' I ND I NGS gF E'�►CT/CONCLVSI ONS OS L�W 1. An application for a special use permit was praperly filed for the project in accordance with the provisions of Sectinn 6-4-4 af the Municipal Code. 2. The legal requirements were done iri accordance with the procedures outlined in Section 6-4-4 (C) of the Munfcipal Code. Notice to the public was given an the special use permit, property owners within 300 feet of the subject property were notified and a public heariny was held. 3. The proposed use was determined to be a special use in the R-1 zone. 4. A public hearing was conducted by the Planning and Zoninq Commission under the notice and hearing procedures outlined in Section 6-4-4 (C) of the Municipal Code. 5. No public testimony was given other than responses to Commissions questions by the applicant. There was no public opposition to the request. � 6. The Planning Commission concluded that the granting of the special use permit would not cause damage, hazard or detriment to persons or property in the vicinity. fihe second item on the agenda was a public hearing for a special use permit to allnw constructi�n of an addition to i�he existinq Woodrow Wilson School, Caldwell School District applicant. The property is located generally at Linden Street and South lOth Avenue. Dennis Crooks explained the request, location and staff's review of the application. Staff's recommendation is to approve the special use permit with the terms and conditions offered. Chairman Free gave opportunity of the Commission to a9k questions of Dennis regarding the request or conditions offered. Chairman Free then opened the floor for public testimony and questions from the Commission to those present from the School District. Ron Myers asked if there would be more parking provided than is already present. Representatives from the School District indicated that there would not be any additional parking spaces provided than are already there. A motion was made by Mary Higdem to approve the Special Use Permit in accordance with the terms and conditions set by the Planning and Zoning staff. ' 3 M � � • � l'+ ♦ Ron Myers seconded the motion. Chuck Randolph again abstained from voting because he works for the Caldwell School District. A vote was taken and tt�e motion was passed unanimously. �INDING3 OF FACT/CONCLUSIONS OF AW l. An application for a special use permit was properly I filed for the project in accordance with the provisions of �Section 6-4-4 of the Municipal Code. 2. The legal requirements were done in accordance with the procedures outlined in Section 6-4-4 (C) of the Municipal Code. Notice to the public was given on the special use permit, property owners within 300 feet of the subject property were notified and a public hearing was held . 3. The proposed use was determined to be a special use in the R-1 zone. � 4. A public hearing was conducted by the Plannfng and Zoniny Commission under the notfce and hearing procedures outlined in Sectian 6-4-4 (C) of the Municipal Code. 5. IJo public testimony was given other than responses to Commissions questions,by the applicant. There was no public opposition to the request. " 6. The Planning Commission concluded that the granting of the special use permit would not cause damage, hazard or detriment to persons or property in the vicinity. The next items of business were requests for special use permits to be set for futute public hearings. The first item was a request from the City of Caldwell to allow a special use permit for a storage building addition ta the Canyon Hill Cemetary. Staff's recommendation is to set the item for future publfc hearing in January. Chairman F'ree asked the Commission if there was any oposition to setting the item on the January ayenda. There was no oposition and the qeneral consensus was to set it for public hearing in January. The next item was a request for a special use permit frotn Chris Isaacson for the nperation of a day care facility in a residential home located at 1019 N. LaCresta. Dennis explained the request, location and staft's reco[nmendatian to set the item for the public hearing in January. Although Chris Isaacson was not present, she indicated to Dennis that she would like it set for public hearing as soon as possible. Dennis indicated that the enrollment for this day care would be approximately 12 children and is not in operation at this time. ' 4 . � `� , . � ', � � '� Chairman Free asked the Commissioners if they were agreeable to set the item for the January meeting of the Planning and Zoning Commission. There was no oposition given so the request for special use permit will be scheduled for hearing on the January mee t i ng . Another miscellaneous item was in regards to an informational publication �hat Dennis had enclosed in the Commissioners packets. Dennis indicated that this was for the Commissioners iriformation only. Chairman Free indicated that Garret Nancolas would be leaving the Commission. Garret made a brief statement concerning his election to the City Council and asked that the Commission accept his resignation from the Planning and Zoning Commission. There was 9ome discussion and Chairman Free congratulated Garret on his winning the election and appreciation for his serving on the Planning and Zoning Commission for the last two years. Chuck Randolph made a suggestion that in the future when there are public hearings that appear to be going to take a long time, if it would be possible that the Commission could take the agenda out of order and let those that are there to have an item set for future public hearing be heard first so as not to detain them any longer than necessary. It was the general concensus of the Commission that this would be agreeable and in the future anyone who would like to offer that suggestion was free to speak up , before the meetinq began. Chairman Free indicated that the Commission should be giving some thought to changes that they would like to make as far as the � officers of the Commission. He indicated that the January meeting is the appropriate time for these changes to be made. Meeting was adjorned at 8:20 p.m. Respectfully submitted, . -�� .�GL.�2� Sue Mullen Recording Secretary � 5 .,.>.,.._ u,;z .... , , ...:,-; , ,,