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HomeMy WebLinkAbout07-10-2007 CHA MINUTESCaldwell Housing Authority Minutes of Meeting July 10, 2007 Board Members Present: Andy Rodriguez, Dana Schuck, Patricia Benedict, Estella Zamora, Sid Freeman Staff Present: Mike Dittenber Absent: Rick Wells Quests: None In order of business: Roll call and call to order The meeting was called to order at 12:12pm by the Board Chair Estella Zamora. Estella had asked if there were any changes to the agenda, and whether or not everyone a copy of the agenda electronically and had reviewed them. Andy wanted the record corrected to reflect that he was NOT present at the June Board Meeting. Mike agreed to correct the minutes. Estella also asked that the minutes reflect Lt. Daren Ward was present at the meeting at the June meeting. 2 Review of June minutes At approximately 12:18 Patricia made a motion to accept the corrected minutes, seconded by Andy, unanimously approved by the board. Guest presentation —NONE 4 Financial Report Ayde was present to give the financial report, again explain the difference between the actual expenses and accrual expenses. CHA collected approximately $60,000 in rent and another $15,000 from rental assistance. Ayde explained that C14A spent approximately $79,000 in debt reserves, and the largest payment was for the rebuilt units. Estella asked about the account for security deposits. Ayde said we bank that money and do not count it as part of our general revenues. 12:21 Dan Schuck arrives. Estella asked what the bottom line was with regard to the budget. Ayde said that there was approximately $14,000 after bills were paid but prior the loan payments. Mike explained how the rent collected in one month is carried onto the next months actual, and how it is difficult at any one time to determine how much money is in the bank. The financial situation is very tight, challenging, but nothing to be overly concerned about at this time. Estella asked if there were any questions and entertained a motion to accept the financials. At approximately 12:30 Sid made a motion to accept the financials, Seconded by Andy, and the financials were unanimously approved. Directors Report Estella was concerned that if I gave my Directors report my food would get cold. Mike reported on the progress made on changing the lease agreements, and that notices were sent out on specified dates. Mike communicated to the Board that he is slowly starting to gain the residents trust, and that 3 or 4 tenants a day were stopping by the office to speak with me about various issues. They are very adamant sharing their concerns with me. CHA will do away with the post office box. USPS delivers mail to the tenants PO Boxes on -site, so there is no reason the USPS can't deliver main to the Housing Authority. That will save us trips into town and an annual expense for the PO Box. CHA will consider moving the 600 gallon gas tank closer to the building and within security cameras so we can purchase bulk fuel and not worry about theft or vandalism. Mike spoke of the need to relocate both Terry Reilly and the Southwest District Health Department. Although no vote was taken, the Board of Directors were clear that Terry Reilly and SWDHD should stay in their current location and not be evicted from the premises. Most of the issues were surrounding who would clean the building. Andy thought we should extend the lease, but make them responsible for their own cleaning. Mike reported the month of June was a tight month. Although there had been some changes and CHA was saving approximately $7,000 a month, there are other expenses that are eating away those savings. Mike explained that there was approximately $3,400 in cost associated with vandalism during the month of June. For the first 10 days of July there is $1,500 worth of property damage. Estella indicated that too many law enforcement officers at Farmway Village, may force people away. Mike indicated that only the people who were breaking the law should be concerned about police presence, and that as it is now, the majority of the people will not tell you what is going on for fear of retaliation and a "non- response" from police. Estella suggested it would be ideal for law enforcement to be there, but not at the expense of the Terry Reilly and SWDHD. Andy liked the idea of having law enforcement present at Farmway Village because there are legitimate safety concerns, and they could be of great benefit (as the keeper of records) when going to court for evictions. Mike spoke of the eviction process and some of the problems he is having. Estella suggested the Board of Directors sign a letter supporting the executive director and his efforts to clean the place up a little. Mike agreed to prepare the letter for the Board of Directors. Sid applauded the Housing Authority's efforts to evict troublemakers. 6 Executive Session At 1:45pm Estella called for an executive session. Sid made a motion to enter and Patricia seconded. 7 Concluding business At 1:50pm the Board exited executive session. Mike had one item left to address. Mike had indicated that the health insurance policy provided too much coverage and was underutilized. Mike wanted to reduce the health benefit, but add a flexible spending account, long and short term disability insurance, and life insurance. He explained we would save approximately $400 a month on the insurance premium, but spent about $600 a month on the extra benefits —that would represent a 6% increase in health benefits to the employees of CHA. Patricia made a motion to accept the proposal to increase benefits, Seconded by Andy, and the Board unanimously approved the change 1:55pm Meeting adjourned. Estella is late for her 1:45 appointment.