HomeMy WebLinkAbout02-07-2007 CHA MINUTESCaldwell Housing Authority
Minutes of Meeting
February 6, 2007
Board Members Present
Roll Call: Estella Zamora, Andy Rodriguez, Dana Schuck, and Patricia Benedict.
Staff Present
Mike Dittenber, andAyde Cortina.
Quests: Mike Holladay
In order of business:
Roll call and call to order
Estella called the meeting to order at approximately 12:04pm. All commissioners were present
except for Dana —who joined the meeting shortly after it started. Estella asked if there were any
additional items that needed placed on the agenda or if there were any changes to the agenda. It
was decided that Executive Session should be moved to a later time in the agenda.
2 Review of January minutes
There was some discussion about the minutes. Andy wanted the January minutes amended to
reflect the board of commissioners both entered Executive Session and exited Executive Session.
Sid wanted the January minutes corrected to say "e -coli was detected in the water system" and
not "choli ". Andy moves to accept the minutes with corrections; Sid seconds the motion and the
minutes are accepted.
Review and approve financials
Ayde explained that RD provided CHA approximately $23,000 to cover the shortfalls from last
year's budget. She also indicated RD's commitment of $35,000 to pay for planned replacements
and capital improvements projects. Finally Ayde indicated CHA is making the back payments to
RD and IHFA and we should be caught up by the end of the year. Sid informed the Board "in
lieu of what happened last year" that he wanted to make sure he understood the financial
information that was presented to him. Sid wanted to know if the financial report was based on
"actual" or "projected" revenues. Sid also wanted to know if $30,000 in tenant fees collected
was a profit, or used to pay personnel costs. Finally, Sid commented about the $60,000 M/O
deficit. Mike explained that the $30,000 in tenant fees was recorded as an income and was put
back into the general operating account and that the money collected was far more than the cost
to assess such fees. Ayde also indicated storage was also included in the fees. Andy explained
$60,000 overruns in M/O were due to spending problems of the previous Executive Director.
Both Andy and Estella wanted to recognize Ayde's efforts these last couple of month to bring the
budget back under control. Irrigation costs were budgeted in 2007. Motion to accept financials
by Sid, seconded by Dana. . . financial report approved.
4 Directors report
Mike reviewed the Directors Report (refer to report).
Comments: non - substantive comments regarding current and future lease agreements. Mike
explained the new leases would be much simpler to understand and would go into effect upon 30
days notice of all tenants.
Estella said she was informed after the Directors Report and wanted to know if there was any
question. No Questions ....
Old Business
Mike Holladay of Holladay Engineering reported on the water treatment (chlorination) project.
Indicated proposals were ready to be sent and recommended 3 bondable contractors: Irminger,
Star Construction, and James Paul Construction. Rick commented that the City of Caldwell was
moving away from surety bonds because they are difficult to receive any financial compensation
from. In reality, bonds are only worth the paper they are printed on. Mike Holladay informed
everyone that we are running a running high chlorine residual to remove the a -soli from the
water lines. Any complaint about the water should be about the smell and that we might want to
notify the tenants about our chlorination efforts. DID NOT OCCUR
Mike Dittenber provided an update on the burned building. CHA is going to negotiate a price for
reconstruction rather than send the project out to bid. Both the architect and the contractor are
working together on this project. Dana asked if there were restrictions or limitations about
rebuilding the burned units. Mike indicated the building was being replaced to original
specifications and there should be no delays in construction. Estella asked if the contractor
would be willing to pay (or offset the construction price) for using the adjacent building as an
office during construction.
6 Executive Session
New Business
Guest Presentation