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HomeMy WebLinkAbout06-1-2010 CHA MINUTESI . : I - I-= VR mz_ -am .77 al"W7.17,7177 Mike then discussed the 2010 Budget and the Reserve Account. He explained that CHA initially (back in September of 2009) planned on making $140,000 in payments to the Reserve Account. A few months ago Rural Development reduced the payment amount to $84,000, requiring CHA to allocate the remaining $56,000 to other budget line items. Mike Suggest amending and increasing the budget line item of several other categories to absorb the $56,000. Sid suggested moving the $56,000 to the "Other Administrative Expenses" line item and save the money for a future cost associated with the Capitol Needs Assessment. Sid made a motion to move the $56,000 to "Other Administrative Expenses" and the Board must approve the use of those funds; seconded by Rick, and unanimously approved by the Board at 1:35pm Mike then discussed the Reserve Account and that activities funded under the reserve account are "one- time" capital improvements, such as sidewalks, picnic areas, etc. Mike explained to the Board the tractor was no longer working and needed repaired as CHA uses the tractor daily. Estella suggested Mike get bids and then report back to the Board before purchasing the tractor. Sid suggested that CHA might find a great deal on a tractor in this economy. Dana suggested CHA might need to replace the tractor sooner rather than later. Dana made a motion authorizing CHA to purchase a tractor upon Sid's approval, and not to exceeding $15,000; seconded by Patricia, and unanimously approved. 4. Guest Comments: None Committee Reports: 6. Administrative reports Mike informed the Board about the recent leak- testing results that indicated cell #2 at the wastewater lagoon was leaking. He indicated he spoke with the engineer who was relatively sure DEQ would not require immediate action in lieu of the current wastewater needs analysis. Mike said that he is collecting donations from several local businesses to build a fountain for the kids at CHA to use during the summer. Estella suggested CHA may want to reconsider a fountain because it may complicate our current water situation. Estella suggested Mike bring a plan and costs back to the Board. She also suggested CHA sell bricks to raise money so the community can be part of the project. Estella reported to the Board that she received a phone call from someone at the Head Start Program who said CHA maintenance staff did not do a good job laying the new tile. She said some of the tiles were installed upside down, the tile was never sealed correctly, and the repairs were not completed until a couple days before the center reopened for the ,summer. Mike admitted that some of the tiles were installed incorrectly but the affect was negligible. He explained that CHA did seal the floor, but the Head Start Director said it needed to be a special type of sealant and would provide their own. He also explained the repairs were much larger than originally anticipated. Rick said "things happen" when projects like that are undertaken. Sid suggested Mike check on the sealer they used and see if it is as good as the sealer we were going to use. Dana suggested the tiles be fixed. 7. Old Business Strategic Planning— Patricia said she could meet to continue with the Management Plan and Strategic Planning, but asked that the meetings be scheduled after June 29` but that Mike should send an e-mail confirming everyone's schedule. 8. New Business Financial Audit —Mike explained that the Audit was complete in draft form, but was waiting to be editing before publishing. Mike said the Auditor indicated there would be a finding regarding CHA inability to make the IHFA loan payment. Mike explained that CHA had received waivers in the past without IHFA's written notification. Mike also notified the Board that he had written IHFA a letter without any response. Rick indicated it would be beneficial if a couple members of the Board, along with Mike, met with officials from IHFA. Rick, Patricia, and Sid agreed to be present at that meeting. Patricia asked about debt forgiveness. Mike explained how the process works. Sid asked if more of the masonry units could be expanded. Mike said they could but time and money are the limiting factors. Mike indicated the Board needed to vote on one more issue before entering executive session. He said CHA needs to dispose of surplus property I wanted to conduct a sealed bid auction. He provided the Board with a list of items to be disposed of. Motion was made by Dana to dispose of surplus property; seconded by Sid, and unanimously approved at 2:20pm. 9. Executive Session Estella asked to go into executive session. A motion was made by Patricia to go into executive session at 2:25pm. The Board exited executive session at 2:35. No action was required subsequent to executive session. 10. Actions Subsequent to Executive Session: NONE Following the executive session, the election of Board Officers was held. The nomination and election resulted in: • Dana Schuck— President • Rick Wells —Vise President • Patricia Benedict — Treasurer 11. Adjourned 2:50