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December 16, 2011
To: Mayor, City Clerk, and City Council
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From: Brett Clark, Building Official
Re: Amendment to Agenda
9 P
r ' Please accept the amendment to the agenda concerning chapter 12 of city code,
regarding Permit Fees. Currently city code allows sub - permits, slvzh as electrical,
plumbing and mechanical, to be faxed with a seven day payment deferment. This
conflicts with the new Accela land management software.
Accela requires payment prior to issuing a permit, as it should. Without the ability to
enter payments and issue a permit, we must first "approve" a permit. This causes
permits to close after an inspection has been conducted and entered into the system,
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leaving staff with the task of reactivating the permit and entering a false inspection
once payment has been received. The software must "issue" a permit to function
properly. The only option is to have the software reconfigured, which would still
require a false inspection to be entered, except now by the inspectors in the field.
With the department now approved to accept payments by credit card, the seven day
deferment is not necessary. We will also be activating our on -line citizen's portal,
where customers can pay for permits, request inspections and monitor their projects.
We have announced the changes to local contractors, anticipating an effective date of
January 1, 2012, and will continue to notify all involved. It was critical for this
amendment to take place as soon as possible, so as to minimize the length of time of
these additional steps.
Thank you,
Brett
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AMERICA
City Hall • 411 Blame St. a P.O. Boy 1179 • Caldwell, Idaho 83606 a (208) 455 3000 • FAX: (208) 455 -3003 . www.cityoftoldwell.com