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HomeMy WebLinkAbout2011-09-19city council minutes PAGE 117 BOOK 52 SPECIAL MEETING September 19, 2011 5:30 P.M. (CITY COUNCIL PUBLIC WORKSHOP FOR THE PURPOSE OF DISCUSSING PROPOSED CHANGES TO THE CITY OF CALDWELL PERSONNEL POLICY MANUAL) Monica Jones, 411 Blaine Street, presented the proposed amendments to the City of Caldwell Personnel Policy Manual. No decisions were made or any action taken during this workshop. The workshop was adjourned at 6:30 p.m. REGULAR MEETING September 19, 2011 7:00 P.M. The Mayor called the meeting to order and reported that a City Council Public Workshop was conducted at 5:30 p.m. for the purpose of discussing with Council the proposed changes to the City of Caldwell Personnel Manual. No decisions were made or any action taken during this workshop. The Mayor asked that everyone stand for The Pledge of Allegiance to the Flag. The Roll of the City Council was called with the following members present: Blacker, Ozuna, Hopper, Callsen, Dakan, and Sobba. Those absent: none. CONFLICT OF INTEREST DECLARATION None. SPECIAL PRESENTATIONS The Mayor acknowledged Paige McMichael for her ten years of service as Director of the Senior Citizen Center. A plaque and flowers were presented to Ms. McMichael for her dedication to the City of Caldwell. ADDITIONS OR DELETIONS TO THE AGENDA None. AUDIENCE PARTICIPATION Charles Bratton, 3814 Arlington Street, expressed his appreciation to Council for the work of the Fire Department employees. He reported that he recently had the need to contact the Fire Department for their services. He acknowledged the employees’ highly skilled efforts and professional mannerisms. CONSENT CALENDAR: The Mayor presented the following items on the Consent Calendar for approval by Members of the City Council: Approve acceptance of the minutes from the City Council Regular Meeting held on 1. September 6, 2011; the Caldwell Traffic Commission Meeting held on September 12, 2011; the Caldwell Industrial Airport Commission Meeting held on September 1, 2011; and the Caldwell Housing Authority Meetings held in 2011 on January 4, February 11, March 1, April 6, May 3, June 7, and July 12; Approve Resolution No. 117-11 accepting a Warranty Deed from Tyler Clark for 2. development of right-of-way along Moss Lane Alignment near Celeste Avenue; Approve Resolution No. 118-11 accepting a Warranty Deed from Greg and Melanie Sittig 3. th for development of right-of-way along South 10 Avenue; Approve Resolution No. 119-11 accepting a Deferral Agreement for Greg and Melanie Sittig 4. th for public improvement construction at 5105 & 5107 South 10 Avenue; Approve Resolution No. 120-11 authorizing the execution of a Memorandum of 5. Understanding with a group of agencies collaborating as the Spatial Data Cooperative including the City of Caldwell, City of Nampa, Canyon County, and COMPASS for the production, distribution, and sharing of geographic information; Approve Resolution No. 121-11 accepting the Award of Bid for the Chicago Street Washout 6. Station Fence Contract in the amount of $16,200.00 from Anvil Fence Company; Approve Resolution No. 122-11 authorizing the execution of a Law Enforcement Mutual 7. Aid/Joint Powers Agreement from the Canyon County Sherriff’s Office in cooperation with the cities of Caldwell, Nampa, Parma, and Wilder; Approve request from the Caldwell Police Department to destroy records per the City of 8. Caldwell Records Retention Policy. PAGE 118 BOOK 52 MOVED by Callsen, SECONDED by Blacker to approve the Consent Calendar as presented. Roll call vote. Those voting yes: Callsen, Dakan, Sobba, Blacker, Ozuna, and Hopper. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED OLD BUSINESS: (PUBLIC HEARING TO APPROVE AMENDMENTS TO THE APPROPRIATIONS ORDINANCE NO. 2847 (BILL NO. 32) FOR FISCAL YEAR 2010-11) The Mayor declared the public hearing open. ElJay Waite, 411 Blaine Street, reported that the hearing was properly noticed. He presented the amendments to the 2011 fiscal year budget. The Mayor clarified the necessity of the City to operate under a balanced budget as required by the State of Idaho. In response to questions from Mr. Bratton, he explained that the City has seen a decrease in revenue due to the property devaluations for the past three years. The total loss over the past two years has amounted to approximately five million dollars. Even through the revenue has decreased; the demand for services has not declined. He explained that the cost of doing services has not decreased including vehicle fuel costs, health insurance premiums, workman’s compensation premiums, etc. The City generally has no control over the majority of such costs except for employee benefit packages and salaries. The City is down eighteen employee positions from two budget years ago amounting to a savings of $850,000 in salaries. Projects and expenditures have been delayed and yet no property tax increases have been taken by the City. MOVED by Hopper, SECONDED by Blacker to close the public hearing. MOTION CARRIED (CONSIDER BILL NO. 23 (ORDINANCE NO. 2882) FOR AMENDMENTS TO THE APPROPRIATION ORDINANCE NO. 2847 WITH A REQUEST TO WAIVE THE RULES AND PASS ON THE FIRST READING) The Mayor read the ordinance by title only: AN ORDINANCE OF THE CITY OF CALDWELL, IDAHO, AMENDING ORDINANCE NO. 2839 (Bill 24), THE APPROPRIATION ORDINANCE FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2010 AND ENDING SEPTEMBER 30, 2011 APPROPRIATING ADDITIONAL MONIES THAT ARE TO BE RECEIVED AND/OR EXPENDED BY THE CITY OF CALDWELL, IDAHO, IN THE SUM OF $709,790 AND PROVIDING AN EFFECTIVE DATE. MOVED by Hopper, SECONDED by Blacker to waive the three reading process and consider Bill No. 23 (Ordinance 2882) on its first reading by title only. Roll call vote: Those voting yes: Hopper, Callsen, Dakan, Sobba, Blacker, and Ozuna. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED MOVED by Hopper, SECONDED by Ozuna to sponsor Bill No. 23 (Ordinance 2882) and move for its passage. Roll call vote: Those voting yes: Hopper, Callsen, Dakan, Sobba, Blacker, and Ozuna. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED ( CONSIDER BILL NO. 20 [ORDINANCE NO. 2879] FOR CASE NO. ZON-76-11 [CRISPIN REZONE] WITH A REQUEST TO WAIVE THE RULES, PASS ON THE FIRST READING, AND APPROVE THE SUMMARY FOR PUBLICATION) The Mayor read the ordinance by title only: AN ORDINANCE DETERMINING THAT CERTAIN LAND LAYS WITHIN THE CITY LIMITS OF THE CITY OF CALDWELL, COUNTY OF CANYON, STATE OF IDAHO, AND THAT SAID LANDS SHOULD BE REZONED TO THE C-1 (NEIGHBORHOOD COMMERCIAL) ZONE; DETERMINING THAT SAID CHANGE IN ZONING IS IN THE BEST INTEREST OF THE CITY OF CALDWELL, CANYON COUNTY, IDAHO; DIRECTING THE CITY ENGINEER AND PLANNING AND ZONING DIRECTOR TO AMEND SAID PROPERTY ON THE OFFICIAL MAPS OF THE CITY OF CALDWELL, IDAHO; AND REPEALING ALL ORDINANCES, RESOLUTIONS, ORDERS OR PARTS THEREOF IN CONFLICT HEREWITH. MOVED by Hopper, SECONDED by Ozuna to waive the three reading process and consider Bill No. 20 (Ordinance 2879) on its first reading by title only. Roll call vote: Those voting yes: Hopper, Callsen, Dakan, Sobba, Blacker, and Ozuna. Those voting no: none. Absent and/or not voting: none. PAGE 119 BOOK 52 MOTION CARRIED MOVED by Hopper, SECONDED by Blacker to sponsor Bill No. 20 (Ordinance 2879), move for its passage and approve the summary for publication. Roll call vote: Those voting yes: Hopper, Callsen, Dakan, Sobba, Blacker, and Ozuna. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED NEW BUSINESS: (CONSIDER RESOLUTION NO. 123-11 ACCEPTING THE AWARD OF BID FOR CONSTRUCTION OF THE CALDWELL STREET DEPARTMENT SHOP BUILDING IN THE AMOUNT OF $968,600.00 INCLUDING THE BASE BID AND ADD ALTERNATES 1 AND 2 TO ALTA CONSTRUCTION) Brent Orton, 621 Cleveland Blvd., presented information concerning the need for replacement of the Street Department Shop Building. He explained that a structural engineer reported last year that the building was potentially vulnerable to heavy damage in the event of an earthquake or high winds. Cost of repairs to the building and a new roof would be more than $400,000. He reported that the construction base bid came in at $850,000 which was the original allocation from Council for this project. He noted that the add alternates allow for additional bays within the facility. Councilman Hopper asked for clarification concerning the necessity of the bays to functionality of the department. Mr. Orton explained that with the addition of both bays, current vehicles would have room to be parked within the facility. This is especially crucial for the street sanding trucks in the winter, which must be parked indoors to remain functional due to the material used on the roadways. The bays also would allow for maintenance of City vehicles in a motor pool setting. Discussion followed among the Council Members concerning the various options. MOVED by Callsen, SECONDED by Sobba to approve the Award of Bid to Alta Construction for construction of the Street Department Shop Building in the amount of $968,600 to include Add Alternates 1 and 2. The Mayor read the Resolution No. 123-11: A RESOLUTION BY THE CITY OF CALDWELL, IDAHO AWARDING A CONSTRUCTION CONTRACT FOR THE CALDWELL STREET DEPARTMENT SHOP TO ALTA CONSTRUCTION. Be it Resolved by the Mayor and City Council of the City of Caldwell that the City of Caldwell, Idaho hereby awards a contract to the apparent low bidder, Alta Construction for construction of the Caldwell Street Department Shop including the Base Bid and Add Alternates 1 and 2 (for two additional bays), in the amount of $968,600.00. Roll call vote: Those voting yes: Callsen, Dakan, Sobba, Blacker, Ozuna, and Hopper. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED (CONSIDER RESOLUTION NO. 116 ADOPTING THE CITY OF CALDWELL RECORDS POLICY AS RECOMMENDED BY THE CITY ATTORNEY AND CITY CLERK) th Mark Hilty, 1303 12 Avenue Road, Nampa, presented the staff report and recommended its approval. He noted that recent changes by the Idaho Legislature regarding public record requests have been incorporated into the policy. The Mayor read Resolution No. 116 by title only: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CALDWELL, A MUNICIPAL CORPORATION OF IDAHO, ESTABLISHING AND ADOPTING A RECORDS POLICY AND RECORDS RETENTION SCHEDULE FOR THE CITY OF CALDWELL. MOVED by Hopper, SECONDED by Blacker to adopt the City of Caldwell Records Policy. Roll call vote: Those voting yes: Hopper, Callsen, Dakan, Sobba, Blacker, and Ozuna. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED (CONSIDER RESOLUTION NO. 124-11 ADOPTING THE FEES FOR SERVICES PROVIDED AND REGULATORY CHARGES AS SPECIFIED BY CITY CODE FOR PLANNING & ZONING, CANYON HILL CEMETERY, CITY CLERK, GOLF, POLICE, PARKS & RECREATION, FIRE, AND THE CALDWELL EVENT CENTER) PAGE 120 BOOK 52 The Mayor reported that there was a public hearing previously held concerning the proposed fee increases in excess of five percent (5%) and these are the supporting documents outlining all of the fees from the stated departments. He noted that the Parks and Recreation Fee Schedule was amended to include the following classes, which were inadvertently omitted from the fee schedule but previously approved. Class ProposedFee Dodge Ball $160 Adult Guitar Lessons $60 Belly Dancing Fitness Class $25 Baby Sign Language Classes $35 Baby Sign Language Workshop $15 Jewelry Making Class $15-$59 Crocheting Fun $20 Guitar Lessons $60 Crafts from around the world $15 Basketball 1-2 grade Clinic $25 Youth Baseball $40 Fun Factory $18 Montessori Preschool $50 Taekwondo $35 Cheer Comets $25 Craft Classes $20 Baseball Rental – per field, per day – with $25 no ground prep Ball Field Rental – per field, per day, non-profit $5 or non-league Wolfe Stadium (per day) $200 MOVED by Hopper, SECONDED by Blacker to adopt Resolution No. 124-11 for the FY-2012 fee schedules for the Planning & Zoning, Canyon Hill Cemetery, City Clerk, Golf, Policy, Parks & Recreation, Fire, and the Caldwell Event Center as amended. Roll call vote: Those voting yes: Hopper, Callsen, Dakan, Sobba, Blacker, and Ozuna. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED (CONSIDER RESOLUTION NO. 125-11 RATIFYING AN INCREASE IN SANITATION FEES CONSISTENT WITH THE CONTRACT WITH ALLIED WASTE) Brent Orton, 621 Cleveland Blvd., explained that the proposed increases are consistent with the contract with Allied Waste. The contract states that the City is bound to the Transportation Index of the Consumer Price Index as published by the US Department of Labor, Bureau of Labor Statistics. He noted that the price adjustment pursuant to the contract was adjusted in August at three percent (2.81%) above those fees as established for Fiscal Year 2012. In response to questions from the Mayor, Brent clarified that the fuel surcharge is independent of these contract rates. The Mayor read Resolution No. 125-11: WHEREAS, The City provides sanitation services by and through its contracted agent; and WHEREAS, Said contract calls for annual price adjustments based on the Transportation Index of the Consumer Price Index as published by the US Department of Labor, Bureau of Labor Statistics; and WHEREAS, Price adjustments pursuant to said contract were adjusted in August at three percent (2.81%) above those fees as established for Fiscal Year 2012; I.Garbage Collection Fees NOW THEREFORE BE IT RESOLVED that the three percent (2.81%) increase in 2012 charges for sanitation/solid waste disposal and garbage collection over the Fiscal Year 2010 charges/fees is hereby ratified by the Mayor and Council having been made effective pursuant to contract in August of 2011. MOVED by Hopper, SECONDED by Blacker to adopt the Resolution ratifying the increases in sanitation fees consistent with the contract from Allied Waste effective August 2011. Roll call vote: Those voting yes: Hopper, Callsen, Dakan, Sobba, Blacker, and Ozuna. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED PAGE 121 BOOK 52 CONSIDER RESOLUTION NO. 126-11 ADOPTING THE FEES FOR THE SEWER SYSTEM FEES AND POLICIES. Brent Orton, 621 Cleveland Blvd., presented the staff report and explained the basic fee calculation table that is used in connection with the sewer system and water connection fees. He noted that the increases are for usage fees and rates for new leases based on change in the Consumer Price Index over the past year. It is proposed that only usage fees be increased to maintain connection fees at the same level. Connection fees will remain substantially the same except that some structural changes are proposed for Sewer and Water Connection fees to bring simplicity and clarity to the process. The sewer use monthly billing for an average residential connection would increase from $29.19 to $30.24 per month (3.56% increase). Mr. Orton continued by stating that the proposed resolution maintains the existing connection fee structure excepting modifications to peak flow calculations (water & sewer) for schools (peak flow based on number of classrooms and not number of students at build out), restaurants, (peak flow based on square footage of customer service area rather than an estimated number of meals served per day), grocery stores (peak flow based on square footage), self-serve Laundromats (peak flow based on number of washing machines), and private hangars on the Caldwell Industrial Airport (includes fixed based operations and commercially inhabited hangars – reduces minimum fees based on infrequent use and a lower estimated peak flow). To encourage new growth, the proposed resolution does not include an increase for connection fees. Rem Fox, 2301 Idaho Avenue, asked if the increase included residential usage as well. Mr. Orton explained that the residential usage fees are unaltered. The connection fee increase (3.56%) is applicable to both residential and commercial. This is a year-to-year basis due to the current economy and the buying power of the dollar. Cost increases are based on the CPI and a five-year construction cost based on the EPI requirements. The additional increase will be allocated to a “rainy day fund” to help rehabilitate the existing sewer plant systems as required by federal standards. The Mayor read the Resolution No. 126-11by title only: WHEREAS, Section 3-3B-14 of the City Code authorizes the City Engineer of the City of Caldwell, Idaho to prescribe charges for sewer connections and such charges to be in force after approval of the Mayor and City Council by resolution. MOVED by Callsen, SECONDED by Blacker to adopt the sewer system fees and policies. Roll call vote: Those voting yes: Callsen, Dakan, Sobba, Blacker, and Ozuna. Those voting no: Hopper. Absent and/or not voting: none. MOTION CARRIED CONSIDER RESOLUTION NO. 127-11 ADOPTING THE FEES FOR THE STREET LIGHTING FEES AND POLICIES. Brent Orton, 621 Cleveland Blvd., reported that the fees will remain static. The Mayor read Resolution No. 127-11 by title only: WHEREAS, the City Council approved Ordinance No. 1945 on May 4, 1992 establishing a street lighting policy and providing for the setting of fees by Resolution of City Council. MOVED by Callsen, SECONDED by Hopper to adopt the street lighting fees and policies as presented. Roll call vote: Those voting yes: Callsen, Dakan, Sobba, Blacker, Ozuna, and Hopper. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED (CONSIDER RESOLUTION NO 128-11 ADOPTING THE FEES FOR THE WATER SYSTEM FEES AND POLICIES) Brent Orton, 621 Cleveland Blvd., presented the staff report concerning the proposed Water System Fees and Policies Resolution. The Mayor read Resolution No. 128-11: WHEREAS, Section 3-3A-16(c) authorizes the City of Caldwell, Idaho to charge water main extension fees for new connections within corporate limits by resolution of City Council; and WHEREAS, Section 3-3A-17(d) authorizes the City of Caldwell, Idaho to charge water main extension fees for new connections outside corporate limits by resolution of City Council; and WHEREAS, Section 3-3A-23 authorizes the City to charge fees for water supply development, storage, transmission lines and other offsite improvements by resolution of City Council; and PAGE 122 BOOK 52 WHEREAS, Section 3-3A-24 of the City Code authorizes the City to charge service connection fees as set by resolution of the City Council; and WHEREAS, Sections 3-3A-27(A) of the City Code authorizes the establishment of water user charges and fees to cover operation and maintenance costs of the City water system, and to provide a fund to pay for capital improvement costs; and WHEREAS, Section 3-3A-27(B) of the City Code authorizes the establishment of charges for shut off and turn on of customer accounts in accordance with a rate schedule adopted by resolution of City Council; MOVED by Callsen, SECONDED by Blacker to adopt the water system fees and policies. Roll call vote: Those voting yes: Callsen, Dakan, Sobba, Blacker, Ozuna, and Hopper. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED Mayor Nancolas clarified that both the sewer and water funds are considered “enterprise” accounts for the City of Caldwell and are set up to cover the cost of operation, development, capital improvements, salaries, and wages in order to deliver those services to the public. The services are required to be paid for by a fee structure to compensate for the operation of that facility (the sewer treatment plant, collection system, and the delivery of potable water). He noted that if you live in the City and have a well or septic system, you would not pay these fees. The fees received can only be used for the designated enterprise funds. He reported that a few years ago when EPA began to stipulate requirements concerning point sources of discharge and the costs associated with those, it was important that the City put a fee structure in place that would help offset those costs. If that proactive approach had not been taken, the citizens would be assessed sizeable increases to make up the difference all at once rather than over a period of time. Over the years, a portion of the fees collected has consistently been set aside to help compensate for projected costs associated with regulatory changes within a 10-15 year range. (CONSIDER RESOLUTION NO. 129-11 ADOPTING THE FEES FOR THE AIRPORT DEPARTMENT) Brent Orton, 621 Cleveland, presented the staff report concerning the Caldwell Airport fees, noting that the fees remain static within this department. Henry Busse, 520 E. Logan Street, asked if the airport hangar owners pay property taxes. The Mayor responded that the owners pay the City a leased property rate for the land where their hangar is located and are also responsible to Canyon County for personal property taxes to cover the assessed value of the structure. The City must verify that each lease is in compliance with FAA standards and regulations. Erik Makrush, 3414 Ridgepark Street, asked concerning the current vacancy rate of hangars at the airport. Mr. Orton responded by stating that it would be difficult for the City to calculate the vacancy rate since a large majority of the hangars are owned by individuals and not by the City of Caldwell. The City does not build or sell hangars. The Mayor clarified that the lease payments are assessed to the owner regardless if the hangar is occupied or not. He noted that in visiting with the airport manager, the majority of the hangars are occupied and there is need for more acquisition of property because there are many individuals seeking to build and expand at the Caldwell Airport. The Mayor read Resolution No. 129-11 by title only: WHEREAS the City of Caldwell, Idaho operates and maintains an Industrial Airport; and WHEREAS said Airport leases land and improvements for the use, benefit and enjoyment of Airport patrons; and WHEREAS the providing for and operation of Airport land and improvements, and the costs associated therewith, is a just obligation of the patrons; and WHEREAS Idaho Code 21-401 authorizes Cities to maintain, operate and manage such aviation fields, airports and grounds and prescribe rules and regulations for the maintenance, operation and management thereof, and fix fees and rentals to be charged for the use of the same or any part thereof; MOVED by Hopper, SECONDED by Blacker to adopt the Airport Department fees. Roll call vote: Those voting yes: Hopper, Callsen, Dakan, Sobba, Blacker, and Ozuna. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED PAGE 123 BOOK 52 CONSIDER RESOLUTION NO. 130-11 ADOPTING THE FEES FOR THE ENGINEERING AND MAPPING DEPARTMENT) Brent Orton, 621 Cleveland Blvd., presented the staff report and noted that no changes have been made to the fee schedule from the previous year. The Mayor read Resolution No. 130-11 by title only: WHEREAS the City of Caldwell, Idaho exercises their municipal powers in the review and approval of subdivision plats, land use applications, right-of-way and easement vacations and annexation applications to; and WHEREAS the Mayor and City Council of the City of Caldwell, Idaho, by City ordinance and administrative directive, have assigned the duties of reviewing subdivision plats, land use applications, right-of-way and easement vacations and annexation applications to the City Engineer; and WHEREAS the City Engineer and supporting staff, in fulfilling the requirements of City ordinances and administrative directives, incurs direct and indirect costs associated with review of applications and plans associated with subdivisions, land use permits, easement and right-of-way vacations and annexation applications; and WHEREAS the Engineering and Mapping Departments provide copying, plotting and mapping products to the general public; and WHEREAS the costs of reviewing applications, plans and permits and the costs of copying, plotting and mapping do rightly belong, in whole or in part, to those submitting permits, applications, requests and plans MOVED by Hopper, SECONDED by Blacker to adopt the Engineering and Mapping Department fees for FY-2012 Roll call vote: Those voting yes: Hopper, Callsen, Dakan, Sobba, Blacker, and Ozuna. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED (CONSIDER RESOLUTION NO. 131-11 ADOPTING THE FEES FOR THE BUILDING DEPARTMENT) Brent Orton, 621 Cleveland Blvd., presented the staff report and noted that no changes have been made to the fee schedule from the previous year. The Mayor read Resolution No. 131-11 by title only: WHEREAS the City of Caldwell, Idaho exercises their municipal powers in the review and approval of building permits, plumbing permits, electrical permits and mechanical permits; and WHEREAS the Mayor and City Council of the City of Caldwell, Idaho, by City ordinance and administrative directive, have assigned the duties of issuing and reviewing building, plumbing, electrical and mechanical permits to the City Building Official; and WHEREAS the City Building Official and supporting staff, in fulfilling the requirements of City ordinances and administrative directives, incurs direct and indirect costs associated with review and issuance of said permits MOVED by Hopper, SECONDED by Blacker to adopt the Building Department fees. Roll call vote: Those voting yes: Hopper, Callsen, Dakan, Sobba, Blacker, and Ozuna. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED (FINANCE AND HUMAN RESOURCE REPORTS) Councilman Callsen reported that the Finance Committee has reviewed current accounts payable in the amount of $709,048.94 for the period ending September 14, 2011 and net payroll in the amount of $271,444.01 for the pay period ended September 10, 2011. MOVED by Callsen, SECONDED by Blacker that accounts payable in the amount of $704,048.94 represented by check numbers79323 through 79628 and the total payroll in the amount of $271,444.01 represented by check numbers 22272 through 22308 and direct deposits be accepted, payments approved, and vouchers filed in the office of the City Clerk. MOTION CARRIED (COUNCIL COMMENTS) Councilman Dakan reported that he attended the recent 9-11 Memorial Service, the Autumn Wind community event, and the Indian Creek Festival. PAGE 124 BOOK 52 Councilman Hopper reported on the success of the Indian Creek Festival. He also reported that members of the Idaho Heritage Trust recently visited the City of Caldwell and viewed two sites of which the Trust recently assisted in being funding agent for renovations – The Caldwell Train Depot and The HAT located at the College of Idaho Councilperson Ozuna reported that she recently attended the Recovery Event at the YMCA and the Indian Creed Festival. Councilman Blacker reported that the Foreign Trade Zone application has been submitted to Washington, D.C. by the Caldwell Economic Development Office. He noted that the Caldwell Housing Authority has received correspondence from the federal government regarding their sewage discharge process. (MAYOR’S COMMENTS) The Mayor reported that the City of Caldwell hosted an extraordinary tribute to the safety services and military personnel at the recent 9-11 Memorial Service. It was held at Jewett Auditorium. He expressed appreciation to the Fire Department and Susan Miller for organizing the event. He acknowledged the Crookham family concerning their celebration of 100 years of business within the community. The Crookham Company has been very effective in the City of Caldwell as an employer and their assistance and support with community programs. They are the second oldest business in the City’s history. The Indian Creek Festival event was well attended. He expressed appreciation to the organizers and participants of the event. He reported on the Foreign Trade Zone application process and noted that he has already met with several individuals who are excited about this possibility. If approved, it would make the community more competitive within the job market. (EXECUTIVE SESSION PURSUANT TO IDAHO CODE, SECTION 67-2345, SUBSECTION (F) FOR THE PURPOSE OF DISCUSSING PENDING LITIGATION AND SUBSECTION (C) FOR THE PURPOSE OF DISCUSSING DELIBERATION CONCERNING LABOR NEGOTIATIONS) convene MOVED by Hopper, SECONDED by Dakan to into Executive Session pursuant to Idaho Code, Section 67-2345, Subsection 1 (f) to discuss pending litigation and Subsection (c) to discuss deliberation concerning labor negotiations at 8:52 p.m. Roll call vote: Those voting yes: Hopper, Callsen, Dakan, Blacker, Ozuna, and Sobba. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED convene MOVED by Dakan, SECONDED by Callsen to re into the Regular City Council Session. MOTION CARRIED (ADJOURNMENT) MOVED by Dakan, SECONDED by Callsen to adjourn at 10:31 p.m. MOTION CARRIED rd APPROVED AS written THIS 3 DAY OF OCTOBER` , 2011. Mayor Councilperson Councilperson Councilperson Councilperson Councilperson Councilperson ATTEST: City Clerk