HomeMy WebLinkAbout2011-06-06city council minutes
(CITY COUNCIL PUBLIC WORKSHOP FOR THE PURPOSE OF DISCUSSING THE
PROPOSED SPRINGBROOK SOFTWARE MIGRATION AGREEMENT FOR UPGRADE TO
VERSION 7)
ElJay Waite, 411 Blaine Street, presented information concerning the proposed Springbrook software
migration agreement. He noted that the current software was purchased in 2001. He presented
information concerning the features of Version 7. He noted that the update would allow for time
saving features regarding tasks and print options; the option to set columns within the user screens to
adapt to the individual user’s needs; savings on the yearly customization maintenance costs since such
reports would be considered under the standard features; twenty service categories (rather than the
current 9 categories) thus allowing for additional billing options; casual user allowance increases to
100; Excel export capabilities are greatly enhanced; and the pet license billing option is included.
No decisions were made or any action taken during this workshop.
(EXECUTIVE SESSION PURSUANT TO IDAHO CODE, SECTION 67-2345, SUBSECTION 1 [F]
FOR DISCUSSING PENDING LITIGATION)
convene
MOVED by Callsen, SECONDED by Hopper to into Executive Session pursuant to Idaho
Code, Section 67-2345, Subsection 1 (f) to discuss pending litigation at 6:45 p.m.
Roll call vote: Those voting yes: Callsen, Dakan, Blacker, Ozuna, and Hopper. Those voting no: none.
Absent and/or not voting: Sobba.
MOTION CARRIED
convene
MOVED by Hopper, SECONDED by Blacker to re into the Special Session (City Council
Workshop) at 6:59 p.m.
MOTION CARRIED
The workshop was adjourned at 6:59 p.m.
REGULAR MEETING
June 6, 2011
7:00 P.M.
The Mayor reported that a City Council Public Workshop was conducted at 6:30 p.m. for the purpose of
discussing a proposed software migration agreement with Springbrook - Version 7. No decisions were
made or action taken within this workshop.
The Mayor asked that everyone stand for the invocation offered by Pastor Al Trachel of the United
Methodist Church and remain standing for the Pledge of Allegiance to the Flag.
The Roll of the City Council was called with the following members present: Blacker, Ozuna, Hopper,
Callsen, Dakan, Council Members absent: Councilman Sobba.
CONFLICT OF INTEREST DECLARATION
None.
SPECIAL PRESENTATIONS
AmeriCorp Staff Member Ken Wien, 411 Blaine Street, presented information about the importance of
tourism promotion for the City of Caldwell. A newly created tourism video was shown. The video
was created by Peppershock Media and was initiated by the Chamber of Commerce Tourism
Committee. Theresa Hardin expressed her appreciation for the City’s partnership. It was suggested
that the promotional video be show this summer at each of City-sponsored “Movies in the Park”
events.
Caldwell Airport Manager Rob Oates, 4814 E. Linden Street, presented information concerning the
current status of potential FAA funding bills. He also gave a brief report on the Idaho Airport
Management Association Conference which was recently held McCall. He expressed his appreciation
for the support of City Council and City staff members concerning airport issues. He referenced
difficulties that other municipal airport managers have experienced concerning the lack of support
from city leadership.
Mr. Oates reported that the Caldwell Air Show will be held on Saturday, June 25, at 9:00 a.m. to 4:00
p.m. Shuttle service to the airport will be provided from the parking lots at O’Connor Field House and
the Griffith Park/Wolfe Baseball Field facility. Activities will be held throughout the day for the
ADDITIONS OR DELETIONS TO THE AGENDA
MOVED by Blacker, SECONDED by Hopper to amend the agenda by correcting Item #1 under the
Consent Calendar to read: “Approve acceptance of the minutes from the Caldwell Friends of the Depot
Meeting held on April 4, 2011.” and remove Item #16 under the Consent Calendar.
MOTION CARRIED
AUDIENCE PARTICIPATION
None.
CONSENT CALENDAR:
The Mayor presented the following items on the Consent Calendar for approval by Members of the
City Council:
1.Approve acceptance of the minutes from the City Council Public Workshop Meeting held on May
11, 2011, the Regular City Council Meeting held on May 23, 2011, and the Special City Council
Meeting (Executive Session) held on May 23, 2011; the Pathways and Bike Routes Committee
Meeting held on April 19, 2011; the Caldwell Historic Preservation Commission Minutes held on
[Amended]
April 25, 2011; and the Caldwell Friends of the Depot Meeting held on April 4, 2011;
2.Approve Resolution No. 66-11 authorizing the execution of a Migration Agreement with
Springbrook regarding a software upgrade to Version 7;
3.Approve Resolution No. 67-11 authorizing the execution of an Agreement with Caldwell School
District No. 132 for The School Resource Officer Program;
4.Approve Resolution No. 68-11 authorizing the Award of Bid to Hess Construction for
construction of improvements associated with L.I.D. 10-4 in the amount of $125,817.50;
5.Approve Resolution No. 69-11 authorizing the Award of Bid to Big Bite Excavation, Inc. for the
Lury Lane Sewer Project in the amount of $26,107.75;
6.Approve Resolution No. 70-11 authorizing the execution of an Agreement with Kimley-Horn and
Associates for design, bid and construction services including the Airport Improvement Plan
Project 23 Fiscal Year 2012;
7.Approve Resolution No. 71-11 accepting an Easement from Roman Barajas for frontage along
Lury Lane to allow construction, operation, and maintenance of general utilities, drainage lines,
irrigation lines, sanitary sewer lines, and domestic water lines;
8.Approve Resolution No. 72-11 accepting an Easement from Steve G. Cahill for frontage along
Lury Lane to allow construction, operation and maintenance of a sewer main and operation and
maintenance of an existing waterline and with other general utilities;
9.Approve Resolution No. 73-11 accepting an Easement from Edward and Deanna Stelly for
frontage along Lury Lane to allow construction, operation and maintenance of general utilities,
drainage lines, irrigation lines, sanitary sewer lines and domestic water lines;
10.Approve Resolution No. 74-11 authorizing the Award of Bid to Top Concrete, Inc. in the amount
of $27,255 for construction associated with the Manhole-to-Grade Project;
11.Approve Resolution No. 75-11 authorizing the Award of Bid to Top Concrete, Inc. in the amount
of $34,904 for the Illinois Avenue Sidewalk Project;
12.Approve Resolution No. 76-11 authorizing the execution of an Option to Purchase Easement with
the Idaho Power Company for new power poles and lines adjacent to Purple Sage Golf Course;
13.Approve Resolution No. 77-11 authorizing the execution of a Cooperative Agreement with Idaho
Transportation Department for ADA improvements at Blaine Street and Cleveland Boulevard at
th
26 Avenue;
14.Approve Resolution No. 78-11 authorizing an amended fair market value for surplus property
th
located at 315 North 5 Avenue;
15.Approve request authorizing a waiver of penalty charges on L.I.D. 9601045;
16.Approve Resolution executing the Master Lease-Purchase Agreement with John Deere Credit for a
[Removed]
John Deere 772GP Motor Grader for the Street Department.
MOVED by Hopper, SECONDED by Blacker to approve the Consent Calendar as amended.
Roll call vote. Those voting yes: Hopper, Callsen, Dakan, Blacker, and Ozuna. Those voting no:
none. Absent and/or not voting: Sobba.
MOTION CARRIED
OLD BUSINESS:
None.
NEW BUSINESS:
Anne Marie Skinner, 621 Cleveland Blvd., acknowledged being sworn in, presented the staff report
and outlined the facts as written. She noted that City staff recommends approval of the request.
rd
Scott Stanfield of Mason & Stanfield Engineers, 826 3 Street South, Nampa, acknowledged being
sworn in and spoke in favor of the request. He stated that the applicant concurs with the staff report.
The property has been well maintained with scheduled mowing of the parcel.
MOVED by Hopper, SECONDED by Blacker to close the public testimony portion of the hearing.
MOTION CARRIED
EVIDENCE LIST FOR CASE NO. SUB-141(E)-06:
The Mayor presented the Evidence List: staff report, sign-up sheets, and preliminary plat of Sienna
Hills Subdivision.
MOVED by Hopper, SECONDED by Blacker to accept the Evidence List as presented.
MOTION CARRIED
FINDINGS OF FACT ON CASE NO. SUB-141(E)-06:
MOVED by Hopper, SECONDED by Blacker to accept the general facts as outlined in the staff report,
the public testimony that was given in this matter, the evidence list that was presented, and note that
there was no opposition to the request.
MOTION CARRIED
CONCLUSIONS OF LAW ON CASE NO. SUB-141(E)-06:
MOVED by Hopper, SECONDED by Blacker that the Caldwell City Council has the authority to hear
this case and to make the decision to approve or deny; and the public hearing was noticed and heard
within the guidelines of applicable state codes and local ordinances.
MOTION CARRIED
ORDER OF DECISION ON CASE NO. SUB-141(E)-06:
MOVED by Hopper, SECONDED by Blacker based on the Findings of Fact and Conclusions of Law,
the Caldwell City Council hereby orders that Case No. SUB-141(E)-06, a request by Kevin Howell
Construction and Mason and Stanfield for a time extension for the preliminary plat of Sienna Hills
Subdivision is approved with the conditions as specified in the staff report.
Roll call vote. Those voting yes: Hopper, Callsen, Dakan, Blacker, and Ozuna. Those voting no:
none. Absent and/or not voting: Sobba.
MOTION CARRIED
MOVED by Hopper, SECONDED by Blacker to close the public hearing.
MOTION CARRIED
(PUBLIC HEARING [QUASI-JUDICIAL]: CASE NUMBER SUB-185(E)-07 A REQUEST BY
PINE STREET LLC AND WILLIAM BLACK FOR A TIME EXTENSION OF THE
PRELIMINARY PLAT APPROVAL FOR SELAH ESTATES SUBDIVISION LOCATED AT
TH
THE NORTHWEST CORNER OF THE INTERSECTION OF HOMEDALE ROAD AND 10
AVENUE)
The Mayor declared the public hearing open.
Anne Marie Skinner, 621 Cleveland Blvd., acknowledged being sworn in and presented the staff
report. She outlined the facts as written. She reported that no code violations are associated with the
site. City staff recommends approval of the application.
William Black, 420 E. Elm Street, acknowledged being sworn in and spoke in favor of the request. He
stated that the request is based on sudden changes to the economy.
MOVED by Hopper, SECONDED by Blacker to close the public testimony portion of the hearing.
MOTION CARRIED
EVIDENCE LIST FOR CASE NO. SUB-185(E)-07:
The Mayor presented the Evidence List: staff report, sign-up sheets, and the preliminary plat of Selah
Estates.
MOTION CARRIED
CONCLUSIONS OF LAW ON CASE NO. SUB-185(E)-07:
MOVED by Hopper, SECONDED by Blacker that the Caldwell City Council has the authority to hear
this case and to make the decision to approve or deny; and the public hearing was noticed and heard
within the guidelines of applicable state codes and local ordinances.
MOTION CARRIED
ORDER OF DECISION ON CASE NO. SUB-185(E)-07:
MOVED by Hopper, SECONDED by Blacker based on the Findings of Fact and Conclusions of Law,
the Caldwell City Council hereby orders thatCase No. SUB-185(E)-07, a request by Pine Street LLC
and William Black for a time extension of the preliminary plat approval for Selah Estates Subdivision
is approved with the conditions as outlined in the staff report.
Roll call vote. Those voting yes: Hopper, Callsen, Dakan, Blacker, and Ozuna. Those voting no:
none. Absent and/or not voting: Sobba.
MOTION CARRIED
MOVED by Hopper, SECONDED by Blacker to close the public hearing.
MOTION CARRIED
(FINANCE AND HUMAN RESOURCE REPORTS)
Councilman Callsen reported that the Finance Committee has reviewed current accounts payable in the
amount of $944,284l19 for the period ending May 31, 2011 and net payroll in the amount of
$269,244.10 for the pay period ended May 21, 2011.
MOVED by Callsen, SECONDED by Blacker that accounts payable in the amount of $944,284.19
represented by check numbers 76720 through 77041 and the total payroll in the amount of
$269,244.10 represented by check numbers 21653 through 21702 and direct deposits be accepted,
payments approved, and vouchers filed in the office of the City Clerk.
MOTION CARRIED
(COUNCIL COMMENTS)
Council Member Ozuna reported that the MYAC Golf Tournament was a success.
Council Member Blacker complimented the Caldwell Police Department Street Crime Unit for their
efficient response to an incident within the subdivision where he resides.
(MAYOR’S COMMENTS)
The Mayor reported that nineteen teams were involved in the Mayor’s Youth Advisory Council
(MYAC) Golf Tournament. Approximately $5,500 was raised for the MYAC Scholarship Fund. The
MYAC also assisted the Lions Club at their fundraiser yard sale last Saturday.
Budget workshop sessions are scheduled on June 21 and June 30. Budget information will also be
presented at the summer Chamber of Commerce Noon Break Luncheons in June, July, and August.
He noted that the July Chamber of Commerce luncheon will be held at Caldwell Memorial Park and a
barbeque luncheon will be provided.
Brent Orton and Councilman Hopper gave a progress report on a possible joint partnership with
Canyon County and the City of Caldwell concerning the Accela software and network communication
connections. Mark Hilty will work with Brent and Councilman Hopper concerning a potential
agreement that will protect all parties.
(EXECUTIVE SESSION PURSUANT TO IDAHO CODE, SECTION 67-2345, SUBSECTION 1 [F]
FOR DISCUSSING PENDING LITIGATION)
convene
MOVED by Hopper, SECONDED by Blacker to into Executive Session pursuant to Idaho
Code, Section 67-2345, Subsection 1 (f) to discuss pending litigation at 8:15 p.m.
Roll call vote: Those voting yes: Hopper, Callsen, Dakan, Blacker, and Ozuna. Those voting no: none.
Absent and/or not voting: Sobba.
MOTION CARRIED
convene
MOVED by Callsen, SECONDED by Dakan to re into Regular Session.
Mayor
Councilperson Councilperson
Councilperson Councilperson
Councilperson Councilperson
ATTEST:
City Clerk