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Home My WebLink About2011-01-04city council minutesPAGE 1 BOOK 52 SPECIAL MEETING January 4, 2011 6:00 p.m. (EXECUTIVE SESSION PURSUANT TO IDAHO CODE, SECTION 67-2345, SUBSECTION (F) FOR THE PURPOSE OF DISCUSSING PENDING LITIGATION) The Executive Session was dismissed at 7:00 p.m. REGULAR MEETING December 20, 2010 7:03 P.M. The Mayor asked that everyone stand for the invocation offered by Pastor Freddie Lane of the Caldwell Christian Center Church and remain standing for the Pledge of Allegiance to the Flag. The Roll of the City Council was called with the following members present: Blacker, Hopper, Callsen, Dakan, and Sobba. CONFLICT OF INTEREST DECLARATION No declarations were made by the Council Members. SPECIAL PRESENTATIONS A. Recognition of Deputy Chief Donahue – Chief Fire Officer Designation: Chief Wendelsdorf explained the Chief Fire Officer Designation program requirements. He noted that there currently are only three fire officers within the State of Idaho who have completed this program. Deputy Chief Donahue was presented with the Chief Fire Officer Designation certificate and pin for his accomplishments with this program. B. Bryan Taylor – 2010 Canyon County Prosecuting Attorney Update: Mr. Taylor presented the “2010 Prosecution Statistics Report” to the Council Members and outlined its contents. He noted the following positive changes made within the past year: 1) The relationship between the Prosecutor’s Office and law enforcement is the strongest it has ever been. 2) The Prosecutor’s Office has undergone a major change in personnel, noting the high quality of prosecutors. 3) A vertical prosecution model has been adopted. 4) A Prosecutor’s Office has transitioned to a paperless file system. 5) The Prosecutor’s Office, particularly over the past few months, has become more transparent and open. C. Report concerning the City of Caldwell Employee Benefit Plan Trust Financial Audit: Mr. Waite presented the City of Caldwell Employee Benefit Plan Trust Financial Audit and outlined its contents. He noted that this is the third year of operation for the Employee Benefit Plan. ADDITIONS OR DELETIONS TO THE AGENDA MOVED by Blacker, SECONDED by Dakan to amend the Consent Calendar by correcting the address in Item #2 to 423 Blaine Street, amend Item #4 (per the request of the Urban Renewal Agency Board to read: “Approve the appointment of Amy Rojas (representing the Caldwell School District) and the Vallivue School District representative position to the Urban Renewal Agency Board for a four (4) year term ending December 31, 2014”, and removing the duplicate name of “Seth Taylor” from Item #9. Councilman Hopper noted that there were additional term recommendations made by the Urban Renewal Agency in their meeting today that should be made part of the motion concerning Item #4 under the Consent Calendar. Councilman Blacker concurred with the amended motion. MOVED by Blacker, SECONDED by Dakan to approve the amendments to the Consent Calendar. Roll call vote. Those voting yes: Blacker, Hopper, Callsen, Dakan, and Sobba. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED AUDIENCE PARTICIPATION None. CONSENT CALENDAR: The Mayor presented the following items on the Consent Calendar for approval by Members of the City Council: PAGE 2 BOOK 52 1. Approve Resolution No. 01-11authorizing the Award of Bid for the LID 10-2 Miscellaneous Concrete Project to Hess Construction, Inc. in the amount of $89,971; 2. Approve Resolution No. 02-11 authorizing the execution of the purchase agreement for property located at 423 Blaine Street; [Amended] 3. Approve request from the City Clerk to destroy semi-permanent catering permit records from 1990-1999; 4. Approve the request to amend the appointment of Amy Rojas (representing the Caldwell School District) and the Vallivue School District representative position to the Urban Renewal Agency Board with the term ending on December 31, 2014 and other terms as recommended by the Urban Renewal Board in their meeting on January 4, 2011; [Amended] 5. Approve the re-appointment of Sid Freeman for a five-year term ending December 31, 2015 and the appointment of Phares Book to the Caldwell Housing Authority Board for a four-year term ending December 31, 2014; 6. Approve the re-appointment of Jeri Rhodes and Diane Moffat and the appointment of Russell Weihe to the Caldwell Senior Citizen Center Commission for a three-year term ending December 31, 2013; 7. Approve the re-appointment of Elaine Leppert, Gina Lujack, and Steve Maughan to the Caldwell Historical Preservation Commission for a three-year term ending December 31, 2013; 8. Approve the re-appointment of Debbie Geyer, Shirley Alsup, and Barbara Sayler to the Friends of the Depot Director Board for a three-year term ending December 31, 2013; 9. Approve the appointment of Seth Taylor, Savanna Mesh, Michael Larson, Carrie, Weekes, Javier Del Hoyo, Bianca Nava, Mekayla Young, Heidi Olsen, Christopher Week, Aston Wise, Brandon Allen, Daniel McCune, Breanna Baker, Taylor Jensen, Stephanie Krantz, Kevin Fernandez, Kelsea Bingham, Andy Bilous, and Julie Inchina to the Mayor’s Youth Advisory Council as voting or alternate voting members for a term of approximately one (1) year during the academic school year of 2010-11; [Amended] 10. Approve the request from the Finance Director to approve the Pay Arrangement Plan for Jerry and Vickie Davis concerning LID #9502012. MOVED by Blacker, SECONDED by Dakan to approve the Consent Calendar as amended. Roll call vote. Those voting yes: Blacker, Hopper, Callsen, Dakan, and Sobba. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED OLD BUSINESS: (THIRD READING OF BILL 38, ORDINANCE 2853 REGARDING THE ADOPTION OF THE 2009 INTERNATIONAL FIRE CODE AND SPECIFIED APPENDICES AND APPROVE THE SUMMARY FOR PUBLICATION) The Mayor read the ordinance by title only: AN ORDINANCE ENACTED BY THE CALDWELL CITY COUNCIL AMENDING CHAPTER 8, ARTICLE 13, SECTION 08-13-01 OF THE CALDWELL CITY CODE TO ADOPT THE 2009 INTERNATIONAL FIRE CODE AND SPECIFIED APPENDICES THERETO; AMENDING CHAPTER 8, ARTICLE 13, SECTION 08-13-07 CONCERNING THE ESTABLISHMENT OF GEOGRAPHICAL LIMITS; AMENDING CHAPTER 8, ARTICLE 13, SECTION 08-13-09, SPECIFYING AMENDMENTS TO THE 2009 INTERNATIONAL FIRE CODE; PROVIDING FOR AN EFFECTIVE DATE; PROVIDING FOR SEVERABILITY; AND REPEALING ALL ORDINANCES, RESOLUTIONS, ORDERS AND PARTS THEREOF IN CONFLICT HEREWITH MOVED by Callsen, SECONDED by Blacker to sponsor Bill 38, move for its passage, and approve the summary for publication. Roll call vote. Those voting yes: Callsen, Dakan, Sobba, Blacker, and Hopper. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED (PROTEST HEARING TO CONSIDER THE FORMATION OF LOCAL IMPROVEMENT DISTRICT [LID)] NO. 10-4 FOR THE PURPOSE OF CONSTRUCTION AND REPLACEMENT OF CONCRETE CURBS, GUTTERS, SIDEWALKS, DRIVEWAY APPROACHES AND DECORATIVE IMPROVEMENTS IN THE CALDWELL CITY CENTER ZONE) The Mayor explained that this is a voluntary local improvement district. No one signed in to speak to this issue. MOVED by Hopper, SECONDED by Blacker to close the public hearing. MOTION CARRIED (CONSIDER BILL NO. 1 [ORDINANCE NO. 2860] IN CONNECTION WITH LOCAL IMPROVEMENT DISTRICT [LID] NO. 10-4 FOR THE PURPOSE OF CONSTRUCTION AND REPLACEMENT OF CONCRETE CURBS, GUTTERS, SIDEWALKS, DRIVEWAY PAGE 3 BOOK 52 APPROACHES AND DECORATIVE IMPROVEMENTS IN THE CALDWELL CITY CENTER ZONE WITH THE REQUEST TO WAIVE THE RULES AND PASS ON THE FIRST READING) The Mayor read the ordinance by title only: AN ORDINANCE OF THE CITY OF CALDWELL IDAHO, CREATING LOCAL IMPROVEMENT DISTRICT NO. 10-4 FOR CALDWELL IDAHO, FOR THE CONSTRUCTION OF CONCRETE CURBS, GUTTERS, DRIVE APPROACHES AND DECORATIVE SIDEWALK IMPROVEMENTS; PROVIDING FOR THE LEVYING OF ASSESSMENTS UPON THE PROPERTY TO BE BENEFITTED BY SUCH IMPROVEMENTS AND FOR THE BASIS OF MAKING SAID ASSESSMENTS; SETTING FORTH THE PROPERTIES TO BE INCLUDED IN SAID DISTRICT; PROVIDING FOR MAKING THE ASSESSMENT ROLL, AUTHORIZING THE PUBLICATION OF A CALL FOR CONSTRUCTION BIDS. MOVED by Hopper, SECONDED by Blacker to waive the three reading process and consider Bill No. 1 (Ordinance 2860) on its first reading by title only. Roll call vote. Those voting yes: Hopper, Callsen, Dakan, Sobba, and Blacker. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED MOVED by Hopper, SECONDED by Blacker to sponsor Bill No. 1 (Ordinance 2860) and move for its passage. Roll call vote. Those voting yes: Hopper, Callsen, Dakan, Sobba, and Blacker. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED NEW BUSINESS: (CONSIDER RESOLUTION NO. 03-11 ADOPTING OF THE CITY OF CALDWELL INTANGIBLE ASSET POLICY AS PRESENTED BY THE FINANCE DIRECTOR) ElJay Waite, City Finance Director/Treasurer of 411 Blaine Street, presented the staff report. He noted that this policy is associated with the newly enforced GASB #51 Financial Standards. Intangible assets refer to such items as easements, potential computer software that is generated within our own departments, water rights, and avigation easements. The City of Caldwell auditors (Eide Bailly, LLP) are in support of the proposed Intangible Asset Policy. He noted that all of the tangible assets were identified last year with the help of the Engineering Department. It was determined that the City did not need to report any of the former tangible assets this past year, however, a policy must be in place to properly record them in the future. In response to questions from Councilman Blacker, Mr. Waite stated that there are no intangible assets which are required to be reported on the fixed asset schedule at this time. However, this policy will address all future listings of intangible assets. The Mayor read Resolution No. 03-11 by title only: RESOLUTION AUTHORIZING THE ADOPTION OF THE CITY OF CALDWELL INTANGIBLE ASSET POLICY. BE IT HEREBY RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF CALDWELL, IDAHO THAT THE CALDWELL CITY COUNCIL HAS APPROVED THE CITY OF CALDWELL INTANGIBLE ASSET POLICY MADE, A PART HEREOF AND SET FORTH IN FULL. MOVED by Hopper, SECONDED by Blacker to adopt Resolution No. 03-11 as presented. MOTION CARRIED (MAYOR’S PRESENTATION OF THE APPOINTED OFFICIALS FOR THE YEAR 2011) The Mayor thanked the City staff, Appointed Officials, and City Council Members for all of their outstanding work ethics and accomplishments throughout the past year. The Mayor presented the name of Mark Hilty and the firm of Hamilton, Michaelson & Hilty, LLP for appointment as the City Attorney. MOVED by Hopper, SECONDED by Blacker to approve the re-appointment of Mark Hilty and the firm of Hamilton, Michaelson & Hilty, LLP as the City Attorney for 2011. Roll call vote. Those voting yes: Hopper, Callsen, Dakan, Sobba, and Blacker. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED The Mayor presented the name of Debbie Geyer for re-appointment as the City Clerk. PAGE 4 BOOK 52 MOVED by Blacker, SECONDED by Hopper to approve the re-appointment of Debbie Geyer as the City Clerk for 2011. Roll call vote. Those voting yes: Blacker, Hopper, Callsen, Dakan, and Sobba. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED The Mayor presented the names of Monica Jones, Mary-Kaye Stewart, and Mary Hawker for appointment as Deputies to the City Clerk. MOVED by Hopper, SECONDED by Blacker to approve the re-appointment of Monica Jones and Mary-Kaye Stewart and the appointment of Mary Hawker as Deputies to the City Clerk for 2011. Roll call vote. Those voting yes: Hopper, Callsen, Dakan, Sobba, and Blacker. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED The Mayor presented the name of Mark Wendelsdorf for re-appointment as the Fire Chief. MOVED by Blacker, SECONDED by Hopper to approve the re-appointment of Mark Wendelsdorf as the Fire Chief for 2011. Roll call vote. Those voting yes: Blacker, Hopper, Callsen, Dakan, and Sobba. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED The Mayor presented the name of ElJay Waite for re-appointment as the Finance Director/Treasurer. MOVED by Blacker, SECONDED by Hopper to approve the re-appointment of ElJay Waite as the Finance Director/Treasurer for 2011. Roll call vote. Those voting yes: Blacker, Hopper, Callsen, Dakan, and Sobba. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED The Mayor presented the name of Monica Jones for re-appointment as the Human Resource Director. MOVED by Hopper, SECONDED by Blacker to approve the re-appointment of Monica Jones as the Human Resource Director for 2011. Roll call vote. Those voting yes: Hopper, Callsen, Dakan, Sobba, and Blacker. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED The Mayor presented the name of Brian Billingsley for re-appointment as the Planning & Zoning Director. MOVED by Blacker, SECONDED by Callsen to approve the re-appointment of Brian Billingsley as the Planning & Zoning Director for 2011. Roll call vote. Those voting yes: Blacker, Hopper, Callsen, Dakan, and Sobba. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED The Mayor presented the name of Brent Orton for re-appointment as the Public Works Director. MOVED by Blacker, SECONDED by Hopper to approve the re-appointment of Brent Orton as the Public Works Director. Roll call vote. Those voting yes: Blacker, Hopper, Callsen, Dakan, and Sobba. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED The Mayor presented the name of Chris Allgood for re-appointment as the Police Chief. MOVED by Hopper, SECONDED by Blacker to approve the re-appointment of Chris Allgood as the Police Chief for 2011. Roll call vote. Those voting yes: Hopper, Callsen, Dakan, Sobba, and Blacker. Those voting no: none. Absent and/or not voting: none. MOTION CARRIED PAGE 5 BOOK 52 (ELECTION OF THE NEW CITY COUNCIL PRESIDENT AND VICE-PRESIDENT FOR THE YEAR 2010) MOVED by Dakan, SECONDED by Callsen that Jim Blacker to serve as the Council President and Rob Hopper as Vice-President. MOTION CARRIED (CITY COUNCIL LIAISON ASSIGNMENTS FOR THE YEAR 2011) The Mayor read the appointments of the City Council as liaison members to the various committees or commissions as follows: Council Member Committee, Commission, or Board Councilman Blacker • Caldwell Economic Development Council • Friends of the Caldwell Depot • Caldwell Housing Authority • Audit Committee • COMPASS Board (Alternate) Councilman Callsen • Audit Committee • Finance Committee • Mayor’s Youth Advisory Council Councilman Dakan • Golf Board • Sage Community Resources Board Councilman Hopper • Urban Renewal Board • Valley Regional Transit Board • Historic Preservation Commission • Pathways & Bike Routes Committee Vacant Council Position • Airport Commission • Library Board Councilman Sobba • Caldwell Senior Citizen Center Board • Finance Committee MOVED by Hopper, SECONDED by Blacker to confirm the City Council liaison assignments for the year 2011. MOTION CARRIED Councilman Hopper volunteered to attend the Airport Commission and Library Board meetings as the Council liaison until the vacant position is filled. (FINANCE AND HUMAN RESOURCE REPORTS) Councilman Callsen reported that the Finance Committee has reviewed current accounts payable in the amount of $528,675.47for the period ending December 24, 2010 and payroll in the amount of $357,902.15for the pay period ended December 23, 2010. MOVED by Callsen, SECONDED by Blacker that accounts payable in the amount of $528,675.47 represented by check numbers 73514 through 73608 and the total payroll in the amount of $357,902.15 represented by check numbers 20719 through 20996 and direct deposits be accepted, payment approved, and vouchers filed in the office of the City Clerk. MOTION CARRIED (COUNCIL COMMENTS) Councilman Blacker reported that the Caldwell Housing Authority finished the fiscal year under budget and in the black. (MAYOR’S COMMENTS) The Mayor announced that a committee has been formulated to conduct interviews for the vacant City Council position. Committee members include: Leslie Eaton (Chamber of Commerce Representative), Jasper LiCalzi (College of Idaho Representative), Leif Skyving (School District Representative), Jim Blacker (City Council Representative), and Monica Jones (City of Caldwell Human Resource Director). He noted that eleven letters of interest have been received concerning the open position. One applicant has withdrawn their name. The committee has been asked to bring forward at least two names for consideration. Councilman Blacker and the Mayor will conduct the final interview specifically for appointment to that position. The finalist’s name will be presented to City Council on February 7, 2011 at the Regular City Council Meeting. The person will serve the remainder of the year under this appointment, but will be required to stand for election in November 2011 if they choose to continue on as a City Council Member. He expressed his appreciation to the City Council for their support with the National League of Cities and the benefits received by associating with that group. He announced that he has been asked to serve as the Chairman of the National Youth Committee. The first meeting transpires on January 18; therefore, Councilman Blacker will serve as chairman for the Regular City Council Meeting scheduled for that date. PAGE 6 BOOK 52 Upcoming events: • Mayor’s Youth Advisory Committee on Wednesday, January 5th at 6:00 p.m. • State of the City Address on Tuesday, January 11th at the College of Idaho Jewett Auditorium at 4:00 p.m. There is no charge for this event. • The Human Rights Day Celebration will be held on Monday, January 17th. (ADJOURNMENT) MOVED by Blacker, SECONDED by Hopper to adjourn at 8:02 p.m. MOTION CARRIED APPROVED AS written THIS 18th DAY OF JANUARY , 2011. Mayor Councilperson Councilperson Councilperson Councilperson Councilperson Councilperson ATTEST: City Clerk