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Home My WebLink About2009-12-21city council minutesBOOK 50 REGULAR MEETING DECEMBER 21, 2009 7:00 P.M. PAGE 172 The Mayor asked that everyone stand for the invocation offered by Pastor Jim Porter of the Caldwell Free Methodist Church and remain standing for the Pledge of Allegiance to the Flag. The Roll of the City Council was called with the following members present: Blacker, Oates, Hopper, Callsen, Dakan, and Sobba. Those absent: none. SPECIAL PRESENTATIONS Turkan Hassanova of Thomas Jefferson Charter School and Megan Buxton of Vallivue High School, who are members of the Mayor's Youth Advisory Council, reported on their recent trip to the National League of Cities Conference held in San Antonio, Texas. They expressed their appreciation to City Council for the opportunity to attend this very informative conference. It was noted that Turkan Hassanova was the only foreign exchange student in attendance at the conference. ADDITIONS OR DELETIONS TO THE AGENDA MOVED by Oates, SECONDED by Callsen to amend the agenda by correcting Item #1 under New Business to read: "Consider acceptance of new and/or fees in excess of 5% for the Building Department and Police Department and set the public hearing for January 19, 2010 during the Regular City Council Meeting to be held at 7:00 p.m." Roll call vote. Those voting yes: Oates, Hopper, Callsen, Dakan, Sobba, and Blacker. Those voting no: none. Absent and /or not voting: none. MOTION CARRIED AUDIENCE PARTICIPATION The Mayor asked the two students in attendance from Greenleaf Friends Academy to introduce themselves. CONSENT CALENDAR: The Mayor presented the following items on the Consent Calendar for approval by Members of the City Council: 1. Approve acceptance of the minutes from the Special City Council Meetings held on December 7, 2009 and December 16, 2009; the Regular City Council Meeting held on December 7, 2009; the Caldwell Industrial Airport Commission; the Caldwell Traffic Commission Meeting held on December 7, 2009; the Caldwell Historic Preservation Commission Meeting held on October 26, 2009; the Caldwell Golf Board Meeting held on November 18, 2009; and the Caldwell Senior Citizen Center Meetings held on January 12, 2009; February 12, 2009; March 9, 2009; April 13, 2009; May 11, 2009; June 8, 2009; July 13, 2009; August 10, 2009; September 23, 2009; October 12, 2009; and November 9, 2009; 2. Approve Order of Decision for Case No. SUB- 109(E) -04 (Whitney Springs time extension); 3. Approve Order of Decision for Case No. SUB- 203P -09 (O'Reilly Subdivision preliminary plat); 4. Approve Resolution No. 182 -09 accepting an Easement from the State of Idaho District Health Department 3 for public access along the southern frontage of their property; 5. Approve Resolution No. 183 -09 accepting an Easement from the State of Idaho District Health Department 3 for public utilities across a portion of their property; 6. Approve Resolution No. 184 -09 accepting an Easement from the State of Idaho District Health Department 3 for a water line across a portion of their property; 7. Approve Resolution No. 185 -09 accepting a Warranty Deed from the State of Idaho District Health Department 3 for right -of -way development; 8. Approve Resolution No. 186 -09 accepting an Easement from First National Properties, LLC for a domestic water main line across a portion of their property; 9. Approve Resolution No. 187 -09 authorizing the approval of the Limited English Proficiency Plan (LEP) for the City of Caldwell; 10. Approve Resolution No. 188 -09 authorizing the execution of the North American Master Services Agreement for Language Line Interpreter Services; 11. Approve Resolution No. 189 -09 authorizing the execution of the Annual Road and Street Financial Report with the Idaho State Controller (Highway Users Department) for the fiscal year ended September 30, 2009; 12. Approve Resolution No. 190 -09 authorizing the execution of the Mountain West Bank Corporate Authorization Resolution; 13. Approve request for a Taxi Cab Business License from Dalenda Hoagland of Canyon County Cab; 14. Approve the Amended 2010 City Council Calendar. MOVED by Oates, SECONDED by Blacker to approve the Consent Calendar as presented. Those voting yes: unanimous. MOTION CARRIED BOOK 50 OLD BUSINESS: PAGE 173 (PUBLIC HEARING [QUASI - JUDICIAL]: CASE NUMBER SUB- 122(E) -05 A REQUEST BY CIRRUS POINTE LLC, COMBS LAND DEVELOPMENT, INC. AND CONGER MANAGEMENT GROUP FOR A TIME EXTENSION FOR CIRRUS POINTE SUBDIVISION. THIS SITE IS LOCATED ON INDIANA AVENUE, NORTH OF ORCHARD AVENUE AND SOUTH OF KARCHER ROAD) MOVED by Oates, SECONDED by Blacker to continue the hearing to the Regular City Council Meeting to be held on Tuesday, January 19, 2010 at 7:00 p.m. Those voting yes: unanimous. NEW BUSINESS: MOTION CARRIED (CONSIDER ACCEPTANCE OF NEW FEES AND /OR FEES IN EXCESS OF 5% OF THE AMOUNT PREVIOUSLY CHARGED FOR THE BUILDING DEPARTMENT AND POLICE DEPARTMENT AND SET THE PUBLIC HEARING FOR JANUARY 19, 2010 DURING THE REGULAR CITY COUNCIL MEETING TO BE HELD AT 7:00 P.M.) Brent Orton, 621 Cleveland Blvd., presented the staff report concerning the request from the Building Department to amend the fire sprinkler review fees. He noted that currently the State Fire Marshal conducts plan reviews for sprinkler system applications received within the City of Caldwell. The City was recently given permission by the State of Idaho to conduct these reviews "in house" by certified building department personnel. A base fee and a proportional unit price would be charged dependent upon the size of the project. It was noted that by City personnel conducting the plan reviews and inspections, the City will be able to offer the developer a savings of time and money for these services. Discussion followed concerning the International Fire Code and City Code mandates concerning fire sprinkler systems. MOVED by Callsen, SECONDED by Blacker to set the public hearing date for January 19, 2010 at 7:00 p.m. concerning new fees and /or fees in excess of 5% of the amount previously charged for the Building Department and Police Department. Those voting yes: unanimous. MOTION CARRIED (PUBLIC HEARING [QUASI - JUDICIAL]: CASE NUMBER SUB- 196P -08 A REQUEST BY JRL PROPERTIES LP AND LANDMARK ENGINEERING AND PLANNING FOR PRELIMINARY PLAT APPROVAL OF CROWN POINT SUBDIVISION CONSISTING OF 21 BUILDABLE LOTS IN A C -4 INTERCHANGE /FREEWAY COMMERCIAL ZONE. THE SITE IS ADDRESSED AS 3912 HWY 20 -26 AND IS LOCATED AT THE SOUTHEAST CORNER OF HIGHWAY 20 -26 AND AVIATION WAY) MOVED by Oates, SECONDED by Callsen to continue the hearing to the Regular City Council Meeting to be held on Tuesday, January 19, 2010 at 7:00 p.m. Those voting yes: unanimous. (FINANCE AND HUMAN RESOURCE REPORTS) MOTION CARRIED Councilman Callsen reported that the Finance Committee has reviewed current accounts payable in the amount of $624,594.10 for the pay period ending November 30, 2009 and a net payroll in the amount of $281,881.37 for the pay period ending December 5, 2009. MOVED by Callsen, SECONDED by Blacker that accounts payable in the amount of $624,594.10 represented by check numbers 65070 through 65332 and the total payroll in the amount of $281,881.37 presented by check numbers 18816 through 18867 and direct deposits be accepted, payments approved, and vouchers filed in the Office of the City Clerk. Those voting yes: unanimous. MOTION CARRIED (COUNCIL COMMENTS) Councilman Dakan reported that the Employee Christmas Party was well organized and well attended. Councilman Callsen expressed appreciation to the dedicated employees who were recognized for their perfect attendance throughout the year. Councilman Blacker reported on the updates of the Housing Authority Committee. He noted that they are in the process of developing a strategic plan. BOOK 50 (MAYOR'S COMMENTS) PAGE 174 The Mayor reported that the Employee Christmas Party format was altered this year. The employee service and perfect attendance awards were presented to the employees at the CPD Community Room. Attendees were then encouraged to walk through the Winter Wonderland display as they made their way to the Caldwell Train Depot where refreshments were offered. Families of the employees were invited to attend. City Hall will be closed on December 24 and 25"' in observance of Christmas. The neat Regular City Council meeting will be held on Tuesday, January 5, 2010. (ADJOURNMENT) MOVED by Oates, SECONDED by Blacker to adjourn at 7:35 p.m. Those voting yes: unanimous. MOTION CARRIED APPROVED AS written THIS 5 th DAY OF JANUARY 2010. Mayor Councilperson Councilperson Councilperson Councilperson Councilperson Councilperson ATTEST: City Clerk