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HomeMy WebLinkAbout1977-12-20city council minutesBook 18 REGULAR MEETING December 20, 1977 7:30 P.M. The Meeting was called to order by Mayor Pasley. Page 429 The Roll of the City Council was called with the following members present: McCluskey, Olesen, Williams, Raymond, Banks, and Bauman. Absent: none. (APPROVAL OF MINUTES) MOVED by Williams, SECONDED by Banks to dispense with the reading of the minutes of the December 13, 1977, Regular City Council Meeting and approve them as written. Roll call vote. Those voting yes: Williams, Raymond, Banks, Bauman, McCluskey, and Olesen. Those voting no: none. Absent and not voting: none. MOTION CARRIED (AUDIENCE PARTICIPATION) The Mayor inquired if there was anyone from the audience who cared to present any business to the City Council at this time. Since there was none, the Mayor declared that the Meeting would continue as outlined on the prepared Agenda. OLD BUSINESS (PUBLIC HEARING - VACATION OF PART OF EASEMENT AT PARK WEST SUBDIVISION) The Mayor explained that this was the time set at the Regular City Council Meeting of November 1, 1977, fora Public Hearing for vacation of part of a sewer easement at Park West Subdivision. The Mayor then declared the Meeting open for a Public Hearing. As there was no one who cared to address the City Council concerning this vacation, the Mayor declared the Public Hearing closed. The Mayor further stated that action would be postponed on consideration of the ordinance concerning this vacation as recommended by the City Engineer. NEW BUSINESS (KATHY BULL -BUS STOPS) The Mayor explained that Miss Bull was here representing high school students regarding bus stops. The Mayor then recognized Miss Bull. She explained that after the little girl was killed while crossing the street to a bus stop several weeks ago, the high school students started a committee to try to get bus stops set up with benches and markings. She said that there was 1,200 bus stops in Caldwell and that 2,200 students were being bused in Caldwell alone. The Mayor explained to Miss Bull that the State Law makes the School Board the only authority to make any decisions regarding bus stops. The City Council appreciated the interest taken by the students and would suggest that they approach the Chairman of the School Board. Councilman McCluskey stated that he had visited with Chief Astleford of the Caldwell Police Department regarding this problem and the Chief was very.willing to do whatever he could to work with the School Board in helping the situation. bookC 10 Page 430 Councilman Banks inquired as to whether the students intended to consolidate many of these stops. Miss Bull stated that this was what they were.c- onsidering. Councilwoman Bauman pointed out that a lack of sidewalks in many of the areas was certainly a contribution to the lack of safety for the children. Councilman Raymond said that he had received A letter from a lady stating how startled she was to .find a bus stop on Cleveland Blvd. The Mayor, and City Council again thanked Miss Bull for attending the Meeting and commended her for the effort made by the students. (RESOLUTION 86 -77 and RESOLUTION 87 -77 - AGREEMENT WITH. GOLF PROFESSIONALS The Mayor stated that the next item on the agenda was approval of two resolutions authorizing the Mayor and City Clerk to execute an agreement with Keith Stanwood, the Golf Professional at Purple Sage, and with Errol Genta, Golf Professional at Fairview Golf Course. Councilman Olesen read through the agreements .for the City Council. The Resolutions were then read by title only as follows: RESOLUTION AUTHORIZING MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT BETWEEN THE CITY OF CALDWELL AND KEITH STANWOOD. RESOLUTION AUTHORIZING MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT BETWEEN THE CITY OF CALDWELL AND ERROL GENTA. MOVED by Olesen, SECONDED by McCluskey that the two Resolutions, No. 86 -77 and No. 87 -77 as read be passed. Roll call vote. Those voting yes: Olesen, Williams, Raymond, Banks, Bauman, and McCluskey. Those voting no: none. Absent and not voting: none. MOTION CARRI (ADDITIONS TO THE AGENDA) The Mayor asked permission from the City Council to add to the Agenda a request from the Finance Director to bid an Electronic Measuring Equipment for the Engineering Department. MOVED by McCluskey, SECONDED by Olesen to add the request to bid by the Finance Director to the Agenda. Roll call vote. Those voting yes: McCluskey, Olesen, Williams, Raymond, Banks, and Bauman. Those voting no: none. Absent and not voting: none. MOTION CARRIED (RESOLUTION NO. 88-77 - CHANGE ORDERS NO. 1, 2, and 3 - KENNETH WITT) The Mayor read the Resolution in full as follows: RESOLUTION AUTHORIZING MAYOR AND CITY CLERK TO EXECUTE CHANGE ORDERS N0, 1, 2, and 3 TO CONTRACT AGREEMENT WITH KENNETH WITT BE IT RESOLVED By the Council, City of Caldwell, that the Mayor and City Clerk are hereby authorized to execute Change Book 18 Page 431 Orders No. 1„ 2 and 3 to Contract Agreement with KENNETH WITT, which represents (1) An extension of completion from December 16, 1977 to March 15, 1978 (2) and (3) An increase in cost not to exceed $15,000.00 Said agreements are attached hereto and made a part hereof, as if set forth in full. MOVED by McCloskey, SECONDED by Olesen that Resolution No. 88 -77 be passed. Roll call vote. Those voting yes: McCloskey, Olesen, Williams, Raymond, Banks, and Bauman. Those voting no: none. Absent and not voting: none. MOTION CARRIED (VARIANCE REQUEST - WEST ASH AND PARKER) The Mayor explained that there was a variance request for a second building on property too small to plat on West Ash and Parker. The City Engineer stated that this was the Christoffersen property North of West Oak. The Planning Commission approved this subject to installing the curb, gutter, and sidewalk in front of these two improved building sites. MOVED by Raymond, SECONDED by McCloskey that this variance be granted subject to the stipulations as stated by Mr. Lewis. Roll call vote. Those voting yes: Raymond, Banks, Bauman, McCloskey, Olesen, and Williams. Those voting no: none. Absent and not voting: none. MOTION CARRIED (PRELIMINARY PLAT - SPEAR SUBDIVISION) The City Engineer stated that the Planning and Zoning Commission had recommended the approval of this plat with the following stipulations: The following stipulations apply to the acceptance of the plat of 'Spear '.Siabdivision: 1. Written approval from Pioneer Irrigation District of the irrigation system and requirements for providing irrigation to the property. A copy of the design of the system shall be provided to the city... 2. Obtain written approval for waterline extension on West Oak. West Maple has already been submitted with Sylvan Manor Subdivision. 3. The subdivider ° s engineer shall provide the following in addition to the requirements of providing the final plat: a. The design of the streets, West Oak and West Maple, including the plan, -profile and cross- sections of each street. Coordinate the design of West Maple with that of Sylvan Manor. b. The design of the drainline (storm sewer) from W. Maple to West Ash. Provide plan and profile. The size of the line is to be 12 -inch. Book 18 Page 432 c.. Submit ,.the-plans in.,(a).and (b) above to the Engineering Department for approval. d. Provide the field staking and control for street construction and drainline. e. Provide the inspection of the construction and certify that the constructed streets and drainline were done in. accordance with the approved plans. f. Provide a detailed plan of irrigation system to City.and Pioneer for approval— g. Provide as -built drawing of streets, drainline and — irrigation system to the City Engineering Department, 4. The sewer will be provided by the City for Block 2 including the engineering for the payment of the sewer construction .fee as provided by ordinance and resolution of the City. Payment shall be made for all lots in Block 2 prior to construction. 5. All power and telephone in Block 2 shall be underground. 6. Construct streets including curb, gutter, roadway, surfacing and sidewalks in accordance with approved plans coordinated with the construction of W. Maple with Sylvan Manor developer. The City Engineer then recommended that the City Council approve this Preliminary Plat as the Planning and Zoning Commission had recommended with the stipulations as outlined. MOVED by McCluskey, SECONDED by Raymond that this Preliminary Plat for Spear Subdivision be approved with the stipulations as outlined by the City Engineer. Roll call vote. Those voting yes: McCluskey, Olesen, Williams, Raymond,_ Banks, and Bauman. Those ,voting no: nme -, Absent and not voting: none. MOTION CARRIED The Mayor requested that the City Engineer have his department check out the water line on Grant Street, between Ninth and Tenth and see if it is being back filled with gravel. (REQUEST BY PARK DEPARTMENT - BID LAWN MOWER) The Mayor read the following request from the Finance Director: The 1978 Park Department's budget reflects a new pickup listed under Line Item 75.1 in the amount of $4,500.00. In addition, under Tine Item 7601, a radio for that pickup is also listed. The total budgeted amount is $5,000.00. The Finance Director respectfully requests permission of the Council to bid a gang lawn mower in place of the pickup as listed. It is felt that there is a greater need for the lawn equipment at this time., It-is estimated the cost wi11 be.within.$100.00,or $200..00 of the amount budgeted. This is a request from the Park Department and oir Department concurrs with their request. MOVED by Williams, SECONDED by Banks that permission be given for the Finance Director to bid for a gang mower as requested by the Book 18 Finance Director. Roll call vote. Those Bauman, McCluskey, and and not voting: none. (APPROVAL OF BYLAWS FOR GOLF BOARD) MOTION CARRIED Councilman Olesen read the proposed bylaws for the Golf Board as follows: I. BOARD MEMBERSHIP A. Size of Board The size of the Board shall be nine (9) individuals, consisting of the President of the Caldwell Men's Golf Association, the President of the Caldwell Women's Golf Association and seven (7) individuals who shall be appointed by the Mayor with the consent of the Council. One of the members so appointed shall be a member of the Council and the other six (6) shall be active golf players. All shall serve without salary. B. Term of Office 'The term of the respective members of the Golf Course Board shall be as follows: The President of the Caldwell Men's Golf Association and the President of the Caldwell Women's Golf Assoc. shall serve for their respective terms. The member appointed from the Council shall serve for a period of two (2) years, or until the end of his term as a Council Member, and the other six (6) members shall serve the terms as designated by the Mayor or until a vacancy occurs as indicated in the following rules. C. Attendance: The term of office shall be conditional upon_ adequate_ attendance. Two consecutive unexcused absences or less than 50% attendance will constitute inadequate attendance. D. Vacancies Vacancies may occur in the following circumstances: 1. Inadequate attendance . 2. Resignation. 3. Non - reappointment. 4. Death. 5. Request by Mayor and City Council. When a vacancy develops on the Board, the Mayor, with the consent of the Council will appoint a person to serve the unexpired portion of the term vacated. II. BOARD ORGANIZATION A. Officers: The Board will select a Chairperson, Vice Chairperson and - Secretary at its first regular meeting. B. Committees on Task Forces The Chairperson with the consent of.,a majority:of a quorum of the Board may create such task forces or committees as it deems necessary to carry on the purposes of the Board. Participation on Committees and /or Task Forces will not be limited to membership on the Golf Course Board but will be guided by the intent to encourage wide participation by any interested citizens. Page 433 voting yes: Williams, Raymond, Banks, Olesen. Those voting no: none. Absent Book ,18, III. MEETINGS: Page 4-34 A. The Golf Course will hold at least twelve (12) regular meetings anhualijr ".'" The Clisirperson''of the Golf Course Board will call each "meeting.' Meetings may be called at the request of the Mayor and City Council or by the petition to the Chairperson of the Golf Course Board of four (4) or mor'e`'members of the 'Golf Course Board. The Chairperson, on recept of such request shall call a meetinE within `seven `(7) days. B. The Chairperson will prepare the agenda for each meeting and give a copy`to each member prior to the meeting. Complete minutes of each meeting shall be recoieE by the Secretary. Copies the minutes of each meeting shall be given to each member of the Board. !N PROCEDURE :" A. Quorum A quorum of the Golf Course Board shall consist of five' (5) `o'f'the appointed members. B. Rides Tii.e 'Cald e11' Golf Course Board shall follow basic Parliamentary Procedure. C`: Voting '' appointed member shall have one vote and decisions taili be made by a simple majority o:E the quorum. MOVED : by Olesen, � by' - 6nd that the bylaws as read by Councilman Olesen for the Golf Board be approved. Some discussion 'follo'wed tEiis' motion`. Councilwoman Williams questioned the part where it states that the member of the City Council appointed to the Board will serve for `two years'. She "asked if theso`'appozntments weren't made at the beginning of each new year. The Mayor answered that each Board was different, but in tks case `they would serve on the board for two years or for the length of their term as City Council member. The Mayor suggested that each member of the City Council receive a copy of the Golf Board minutes and that this be included in the Bylaws. The Council members also determined that the City Council member of this Board should not be allowed to vote. It was suggested that Item C under IV Procedure be changed to not include the appointed member of the City Council as being a voting member. Councilman Raymond inquired as to whether the number on the Board was intended to be an odd number. The Mayor stated that he felt the appointment of the member of the City Council: to'the Board should be made each year and Council agreed with He further suggested that the alterations be made and brought back to the next meeting in written form. _ MOVED by Raymond, SECONDED'ly Mccluskey that the approval of the Bylaws be postponed until the next meeting so that the changes could be made. Roll call vote. Those voting yes: Raymond, Banks, Bauman, McCluske3 Olesen, and Williams':' Thoso voting Rio: '"none. Absent and not voting: none. MOTION CARRIED Book 1.8 Page 435 The Mayor stated that he would like to bring one other item up at this time. In going through the Boards and Commissions in the City Code, it provides for an electrical examiner's board. In the four years that the Mayor has been in office, this has not been enforced. The Building Inspector stated that the State gives an examination that is more stringent than the City would give so the City has ruled that if anyone passes the State exam they are given a local license. The Mayor was asking permission to put this on the Agenda for the next Regular Meeting for possible revocation. MOVED by McCloskey, SECONDED by Raymond that this item be included on the Agenda for the next Regular City Council Meeting. Roll call vote. 'Those voting yes: McCluskey, Olesen, Williams, Raymond, Banks, and Bauman. Those voting no: none. Absent and not voting: none. MOTION CARRIED Councilman Olesen asked if he could revert back to the Bylaws of the Golf Board for a moment to see if the had the changes as the Council suggested. He indicated that as he understood it, one of the members so appointed shall be a member of the City Council to be appointed annually by the Mayor; a copy of the minutes are to be sent to each of the City Council members; each voting member shall have one vote and decision shall be made by simple majority of the quorum. The Council liason member shall not have the vote or be counted as a member of any quorum. He then asked Mr. Horan if he would Tease have the Bylaws redone for tomorrow night as the Board was meeting at that time. (CONSIDERATION OF RETURNING THE WATER DEPOSITS) The Mayor stated that the Finance Director requested that the City Council consider a request to rescind the Resolution that requires water deposits for having water turned on -and would also like permission to return the deposits. Mr. Horan explained that this was really not a legal process and a very poor public relation program. There was about $12,000 held now in deposits. MOVED by Williams, SECONDED by Banks that the Resolution authorizing the water deposits be rescinded. Roll call vote. Those voting yes: Williams, Raymond, Banks, Bauman, McCluskey, and Olesen. Those voting no: none. Absent and not voting: none. MOTION CARRIED (LETTER OF RESIGNATION W. LAMAR�BOLLINGER) The Mayor read a letter addressed to the Mayor and to the Chairman of the Planning and Zoning Commission. This was a letter of resignation from W. LaMar Bollinger from the Planning and Zoning Commission. He expressed his for having the opportunity to serve on the Commission and was especially happy to see the new Zoning Ordinance passed-. He suggested as his replacement Dr. Steve Marshall, Director of Research at Crookham Company, for the Council's consideration. MOVED by Raymond, SECONDED by McCluskey that Dr.. Bollinger's resignation be accepted with regret ,and that.a letter of thanks be sent to him by the Mayor. e Roll call vote. 'Those voting yes: Raymond, Banks, Bauman, McCluskey, Olesen, and Williams. Those voting no: none. Absent Book 18 and not voting: none. Page 436 MOTION CARRIED (LETTER FROM IDAHO GOLF ANGELS) The Mayor read a letter from•the Idaho Golf Angels as follows: Gentlemen: The Idaho Golf Angels wish to thank the Purple Sage Mens Golf Association for the help and cooperation in staging the.1977 Treasure Valley open. We have received countle�s favorable comments from our participants about the condition of the course, and the cooperative attitude of Keith Stanwood's, staff. our check for $500.00 is attached as a gesture of our appreciation. Please use t money in any way that will benefit the course and the membership so that we may have many more successful Treasure Valley Open tournaments. Our sincere thanks for your help and facilities. /s/ J. G. James Executive Secretary The Finance Director reported that'the $500.00 was turned over to the Golf Board. (FINANCIAL REPORT) Councilwoman Williams reported that there was requests for payment in the amount -of $199,416..44; a payroll in the amount of $137,037.95. MOVED by Williams, SECONDED by McCluskey that warrants be issued for all of these bills and the payroll and the requests for payment filed in the City Clerk's,Office. Roll call vote. Those voting yes: Williams, Raymond, Bans, Bauman, McCluskey, and- Olesen. - Those voting: no:, none. Absent and not voting: none. (REQUEST TO BID - ELECTRONIC MEASURING EQUIPMENT)' MOTION CARRIED The Mayor stated that the Finance Director respectfully requests permission to bid the Electronic Measuring equipment for the Engineering Department.` This item was budgeted in the 1978 budget under line item 76.2. MOVED by McCluskey, SECONDED by Olesen that the Finance Director be given permission to bid the Electronic Measuring Equipment as requested by the Finance Director. ,Roll call vote. Those voting yes: McCluskey, Olesen, Williams, Raymond, Banks, and Bauman.°Those voting no: none. Absent and not voting: none. MOTION CARRIED The Mayor then asked each Council member if they had_ any other business to bring before the City Council, Councilwoman Williams reminded the Council to be sure to attend the party at 3:00 P.M. on Friday for the City employees in the Council Chambers. Page 437 Councilman Banks stated, that he would, like to propose,that consideration be given to a raise for the Mayor and the City Council members. This raise would not come into effect until after the next election. MOVED_,by Banks, SECONDED by plesen that an ordinance be drawn allowing an increase in salary for the City Council to $3,600 a year and $18,000 for the Mayor to become „effective the first of January after the next election. Councilman Banks.went on to say that other cities have allowances for an expense account for both the Council and the Mayor. This was a certain amount allowed each month. He felt this was a good idea as keeping tabs of each amount spent was difficult. Councilman McCluskey stated that he felt that all the''information that Councilman Banks had acquired in regards to other cities should be turned over to the Finance Director so the proper information could be given to the news media. Councilwoman Williams mentioned that possibily a cost of living escalator could be included somehow so a new ordinance wouldn't have to be drawn if a-change was needed Councilwoman Williams felt there should be more discussion regarding the expense account. It was agreed that the expense account portion could be done by Resolution. Councilman Olesen called a Point-of Order as he felt that the discussion was not germane to the motion. MOVED by Olesen that the question be called for and that discussion cease. The Motion died for lack of a second. A roll call vote was then called on the original motion. Those voting yes: Banks, McCloskey, Olesen, and Raymond. Those voting no: Bauman and Williams. Absent and not voting: none. MOTION CARRIED It was discussed that the Ordinance would require three readings so there could be more discussion following the first reading and changes could be made then. MOVED by Raymond, SECONDED by Williams that a procedure be established whereby Council members could be reimbursed for expenses starting January 1st Councilwoman Williams stated that the Mayor made a suggestion that she would be willing to support. This was that each Council person be allowed $25.00 a month for miscellaneous expense. She felt that it could be tried for nine months to see how it would work out as she felt there was not enough money budgeted for this year to go much further than that. This would not include trips that they were required to take. Roll call vote. Those voting yes: Raymond, Banks, Bauman, McCluskey, Olesen, and Williams. Those voting no: none. Absent and not voting: none. MOTION CARRIED It was then MOVED by McCluskey, SECONDED by Williams that the amount be stipulated at $25.00 per month for the next nine months starting January 1, 1978. Book 13 Page 438 Councilman Olesen sated that he would like to MOVE to amend the motion to� include some 'research by the' Finance` Director' as to how this type ''of expense' accounting matches with other' cities. This motion died for a lack of a second. Councilman Raymond stated that Lie would like to speak against this motion because a mot on'was passed.to` institute some investigat ori•�to' come 'up with a plan - and he didn't want to put so many limitations that'a plan cannot'be developed. He was not opposed to the $25-00 suggested, but he would like the Council or the Mayor to have the freedom to look at all aspects of it' and come back with'a report and decide on the figures at that t ime . .. ., .. stated that she did Councilwoman Williams not know ya'.ere the Finance Director was going to look except to the Council as it was concerning the City Council. members. The Mayor explained that at the noon meeting it was the concensus of opinion of thuse..thererthat the Finance Director be requested to draft a policy on expenses. The Mayor then called.,for a.roll vote on.the.motion before the house. Those voting yes: McClus key, Williams, Banks, and Bauman. Those voting no: Olesen and Raymond. Absent and not voting: none. MOTION CARRIED MOVED by Olesen that reconsideration be given to Councilman Raymond's motion. Motion for lack of a second. There being no further business, the Meeting was adjourned at 8:45 P.M:' APPROVED AS written THIS 3rd DAY OF January , 1978. Councilman r Mayor Cg;L ncilman Counc i