HomeMy WebLinkAbout1989-12-18city council minutesBook 30
REGULAR MEETING
December 18, 1.989
7:30 p.m.
The Meeting was called to order by Mayor Cowles.
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The Mayor requested that everyone stand for the Pledge of
Allegiance to the Flag.
The Roll of the City Council was called with the following
members present: Raymond, Winder, Houchins, Mallea, Jarboe.
Absent: Straight.
The Council President explained that Councilwoman Straight
was i 11 and unab 1 e to attend the meeting.
(ADDITIONS TO THE AGENDA)
The Mayor informed the City Council that there was one
addition to be made to the Agenda. This was to include the
Financial Report just prior to the Committee Reports.
(AUDIENCE PARTICIPATION)
Mayor Cowles asked if there was anyone from the audience who
cared to address the City Council at this time. Camilo Lopez
was recognized and expressed his appreciation for the
outgoing City Council members. Mr.. Lopez also discussed with
the City Council the problem of dog control at the Labor
Camp.
Glen Grosenbach, 601 South 13th, was also recognized and
thanked the City Council, Staff, and Mayor for their service
during the last four years.
(CONSENT CALENDAR)
Mayor Cowles presented the Consent Calendar as follows: to
dispense with the reading of the minutes of the Regular City
Council Meeting of December 4, 1989, and approve them as
written; to accept the minutes of the various Boards and
Commissions as distributed; to accept the resignation of Doug
McConnaughey, Manager of the Events Center, and Ron Redmond,
City Engineer; to accept easements from John Blayney and
Royce D. Beougher and instruct the City Clerk to record the
same.
MOVED by Mallea, SECONDED Houchins to accept the Consent
Calendar as presented.
Roll call vote. Those voting yes: Mallea, Jarboe, Raymond,
Winder, and Houchins. Those voting no: none. Absent and
not voting: Straight.
MOTION CARRIED
(CONSIDERATION OF AGREEMENT WITH THE CITIZENS FOR A BETTER
CALDWELL)
This item on the Agenda was discussed at some length. The
following background information and options was distributed
to the City Council prior to the meeting for their purusal:
on September 5, 1989, the City Council agreed to postpone
decision on a pressure irrigation system on the appeal of the
Citizens for a Better Caldwell. At that time, the C.B.C.
asked for one year to work with the Irrigation Department on
an agreed upon solution to the problems_ They expressed that
at the end of the one year period, they would either take the
system over or support the Council in whatever course to
improve the system.
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The Staff has been working over the past several months to
come up with an agreement to reflect this relationship. At
this time, the Committee feels that it was not their intent
to separate the Irrigation district from City Hall. Instead,
they apear to be in favor of an Advisory Board to advise in
the operation of the current District, with perhaps some
thought of a long term separation plan.
The Staff has several problems with the Agreement the C.B.C.
has presented. They claim to represent the patrons of the
District, but this has not been shown to the City. While
they did gather petitions to protect pressure irrigation,
those petitions cannot be construed to authorize this group
to be representative of the overall patrons in other matters.
The City's concern is that without this proof, they could be
getting direction and input from a minority or special
interest group rather than a representative group.
The time frames the Committee has set completely preclude the
formation of a district by next year. If a final decision is
not made prior to October 1, 1990, then the proper irrigation
district board seat elections cannot take place by the first
week in December; therefore, no district. The City would be
delayed at least another year. If the District has to go
through one more year without improvements, it will be
unrepairable according to the engineers.
Councilman Raymond stated that he was disappointed when he
found that the Committee was not leading towards actually
assuming the responsibility of forming a board to run the
District. As no action was really required at this time, he
did want to express his appreciation for receiving the report
and knowing that everyone was still working towards a
solution. Since there will be changes in the Council the
first part of January, it was Councilman Raymond's
recommendation that the issue be addressed and a new learning
process be started after the new Council takes office.
Mr. Rod Roehr, 2409 Terrace, was recognized and explained
some of the concerns of the Committee and possible solutions
and options. The Council Members questioned Mr. Roehr for
further clarification.
It was then MOVED by Houchins, SECONDED by Jarboe that a
meeting be scheduled with the City Council, Mayor and the
Citizens for a Better Caldwell on January 8, 1990, at 7:30
p.m.
It was agreed that the new Council and Mayor be contacted to
see if this date would be appropriate.
MOTION CARRIED
(SALE OF CITY PROPERTY - JIM MCGARVIN)
Councilwoman Malle explained that the property under
discussion in this item was a small piece of property
abutting Mr. McGarvin's place of business. It was acquired
by the City when a large tract was secured for the expansion
of the Treatment Plant. Some time ago, the City leased this
ground to Mr. McGarvin for a modest sum. This one half acre
was separated from the remainder by Indian Creek and in 1987,
through passage of Ordinance 1736 was declared surplus
property by the Council. As was required by Law, a value was
placed an the property and an auction set. No bids were
received and the Council is now free to accept any offer they
consider in the best interest of the City.
Mrs. Mallea further stated that Mr. McGarvin has now
offered the City $1,500 for this piece of property. This
offer was based on the fact that the parcel is located in the
floodplain and therefore, unbuildable. In addition, the City
needs to reserve two easements - a 20' width easement for a
36" diameter drain down the middle of the parcel and an
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easement in Indian Creek in the eventuality that the City
builds a low head hydro electric structure to supply power to
the Treatment Plant.
MOVED by Mallea, SECONDED by Winder that the City be allowed
to enter into the sale of this property with Mr. McGarvin for
$1,500.
Roll call vote. Those voting yes: Mallea, Jarboe, Raymond,
Winder, and Houchins. Those voting no: none. Absent and
not voting: Straight.
MOTION CARRIED
(REQUEST FOR EXTENSION TO HOOT{ UP TO CITY SEWER - GEORGE NOURSE)
The Administrative Assistant informed Council that Mr. George
Nourse, owner of the Covey Cafe on Simplot Boulevard, is
requesting an extension on hooking up to the City sewer. As
required by City Ordinance all businesses and residences
must hook up to City sewer when City sewer is available.
Sewer is available to the Covey Cafe. However, Mr. Nourse is
requesting a two year extension to this requirement for
financial reasons. He has recently expanded his septic
system to handle the extended time frame. The Staff has no
problem with a one year extension, but feels two years may be
excessive. This would be based upon the premise that his
septic system meets necessary approvals. Under City
Ordinance, only the Council may grant the requested extension.
Mr. Nourse was in the audience and approached the podium to
discuss his request with the City Council. After some
discussion and questions, it was MOVED by Raymond, SECONDED
by Houchins that the City grant a one year extension to Mr.
Nourse on the requirement to hook to the City sewer
contingent on written response from the Health Department
giving approval.
MOTION CARRIED
(UNDERGROUND STORAGE TANK - REQUEST FOR AUTHORIZATION TO BID)
Mayor Cowles asked Harlan Dilley, Lt. from the Fire
Department, and Gene Enebo, Engineering Supervisor, to
introduce this item on the Agenda.
Mr. Dilley stated that in September, 1988, the E.P.A.
approved new regulations for underground storage tanks.
These regulations which take effect December of this year
require the City to show financial responsibility in case of
underground contamination and to update all U.S.T.s within
ten years depending upon the year the tanks were originally
installed. At the present time, the City has eight tanks in
use. Two at the Street Department, two at the Fire
Department, two at the Airport, one at Purple Sage Golf
Course, and one at the Parks and Recreation Department. By
1998, the City of Caldwell must meet all of the following
requirements: have to provide insurance to show financial
responsibility equal to $500,000 per leak and one million
dollars annual aggregate. Also, the City will have to
provide leak detection, corrosion protection along with fill
and over fill protection for all of the underground storage
tanks. Additional requirements are imposed should a business
or local government choose not to proceed with full
implementation immediately. These requirements include two
daily fluid level measurements with monthly inventory
control. This would cost quite a bit in dollars and manpower
time spent. Also, tank testing annually and line testing
every three years. These tests require uncovering of the
tanks and has to be done by qualified testing companies.
Council should be aware that prices quoted in the handout are
approximate figures. It does not include insurance costs or
clean up costs should they find tanks leaking. Mr. Dilley
further stated that due to the age of two of the City's
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tanks, they felt there was a need to remove them. These
include the one at the Parks and Recreation and one of the
Street Department tanks. Many hours have been spent in
studying these regulations and it was concluded that the
following recommendations were appropriate: Fire Department
has two tanks, one a 500 gallon tank and one a 1,000 gallon
tank and to upgrade these tanks would cost $7,500 a piece.
The Street Department has a 1,500 gallon diesel tank
installed in 1955 which also would cost $7,500 to upgrade.
The other 1,500 gallon tank diesel tank installed in 1970
should be removed at a cost of $7,500. The Parks and
Recreation tank installed in 1950 to be removed at a cost of
$4,000. The tank at Purple Sage which was a 1,000 gallon
tank installed in 1975 replaced at a cost of $11,000. The
Airport has two 10,000 tanks both installed in 1976 and
should be upgraded at a price of $15,000 a piece. The
approximate cost for removal, replacement, and upgrade of the
tanks would be $75,000.
Mr. Enebo then presented to the City Council some of the
approximate costs pertaining to insurance and possible
solutions. One is through a private insurance company. They
will not give quotes until a formal application is made.
Another is the possibility of self insurance on the tanks.
The State was working on setting up an insurance fund, but it
was not completed as yet.
Mr. Dilley again emphasized that the request now was for
authorization to prepare the specifications and bid the
project to see exactly what the costs will be. The City
Council will then have to accept or reject the bids before
the project can begin.
There was some discussion from the City Council. Bob
- Nicholes was also present and answered several questions
directed to him. It was then MOVED by Raymond, SECONDED by
Winder that the Committee be authorized to proceed to prepare
specifications and go to bid on the projects as recommended.
MOTION CARRIED
(FINANCIAL REPORT)
Councilman Jarboe reported that there was payables in the
amount of $167,531.00; Payroll in the amount of $132,373.13
making a total of $299,904.13.
MOVED by Jarboe, SECONDED by Mallea that the bills be paid
and the vouchers filed in the Office of the City Clerk.
MOTION CARRIED
(COMMITTEE REPORTS)
Councilman Raymond reported that he attended a meeting of the
9 -1 -1. They have some problems with adequate backup
equipment.
Councilman Winder stated that he attended the Ida -Ore
Meeting. A new appointment from Caldwell will be necessary
after the first of the year. Mr. Winder also reported
briefly on the Events Center Commission meeting.
Councilwoman Mallea attended the Library Board Meeting and
mentioned the generous donation from the Pead family. She
also wished the City Engineer, Ron Redmond, good luck and
noted that Mr. Redmond has done a great deal for the City of
Caldwell and will be missed.
Councilman Jarboe informed Council that he attended the Golf
Board Meeting last week. The fund raising committee was
going to continue with their efforts. On February the 10th,
there will be an unveiling of the bricks sold and a small
item auction. Everyone was invited to be there and
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participate.
There being no further business, the meeting was adjourned at
8:50 p.m.
APPROVED AS written THIS 2n DAY OF January 1999.
Mayor
2 �9`??�- C/C%�' .
Councilperson Councilpers n
Counc 1per on Coun -1 -1 ion
unci pe � i Lperson
ATTEST:
City Clerk