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HomeMy WebLinkAbout1989-12-18city council minutesBook 30 REGULAR MEETING December 18, 1.989 7:30 p.m. The Meeting was called to order by Mayor Cowles. Paqe 254 The Mayor requested that everyone stand for the Pledge of Allegiance to the Flag. The Roll of the City Council was called with the following members present: Raymond, Winder, Houchins, Mallea, Jarboe. Absent: Straight. The Council President explained that Councilwoman Straight was i 11 and unab 1 e to attend the meeting. (ADDITIONS TO THE AGENDA) The Mayor informed the City Council that there was one addition to be made to the Agenda. This was to include the Financial Report just prior to the Committee Reports. (AUDIENCE PARTICIPATION) Mayor Cowles asked if there was anyone from the audience who cared to address the City Council at this time. Camilo Lopez was recognized and expressed his appreciation for the outgoing City Council members. Mr.. Lopez also discussed with the City Council the problem of dog control at the Labor Camp. Glen Grosenbach, 601 South 13th, was also recognized and thanked the City Council, Staff, and Mayor for their service during the last four years. (CONSENT CALENDAR) Mayor Cowles presented the Consent Calendar as follows: to dispense with the reading of the minutes of the Regular City Council Meeting of December 4, 1989, and approve them as written; to accept the minutes of the various Boards and Commissions as distributed; to accept the resignation of Doug McConnaughey, Manager of the Events Center, and Ron Redmond, City Engineer; to accept easements from John Blayney and Royce D. Beougher and instruct the City Clerk to record the same. MOVED by Mallea, SECONDED Houchins to accept the Consent Calendar as presented. Roll call vote. Those voting yes: Mallea, Jarboe, Raymond, Winder, and Houchins. Those voting no: none. Absent and not voting: Straight. MOTION CARRIED (CONSIDERATION OF AGREEMENT WITH THE CITIZENS FOR A BETTER CALDWELL) This item on the Agenda was discussed at some length. The following background information and options was distributed to the City Council prior to the meeting for their purusal: on September 5, 1989, the City Council agreed to postpone decision on a pressure irrigation system on the appeal of the Citizens for a Better Caldwell. At that time, the C.B.C. asked for one year to work with the Irrigation Department on an agreed upon solution to the problems_ They expressed that at the end of the one year period, they would either take the system over or support the Council in whatever course to improve the system. Book 30 Dac7e 255 The Staff has been working over the past several months to come up with an agreement to reflect this relationship. At this time, the Committee feels that it was not their intent to separate the Irrigation district from City Hall. Instead, they apear to be in favor of an Advisory Board to advise in the operation of the current District, with perhaps some thought of a long term separation plan. The Staff has several problems with the Agreement the C.B.C. has presented. They claim to represent the patrons of the District, but this has not been shown to the City. While they did gather petitions to protect pressure irrigation, those petitions cannot be construed to authorize this group to be representative of the overall patrons in other matters. The City's concern is that without this proof, they could be getting direction and input from a minority or special interest group rather than a representative group. The time frames the Committee has set completely preclude the formation of a district by next year. If a final decision is not made prior to October 1, 1990, then the proper irrigation district board seat elections cannot take place by the first week in December; therefore, no district. The City would be delayed at least another year. If the District has to go through one more year without improvements, it will be unrepairable according to the engineers. Councilman Raymond stated that he was disappointed when he found that the Committee was not leading towards actually assuming the responsibility of forming a board to run the District. As no action was really required at this time, he did want to express his appreciation for receiving the report and knowing that everyone was still working towards a solution. Since there will be changes in the Council the first part of January, it was Councilman Raymond's recommendation that the issue be addressed and a new learning process be started after the new Council takes office. Mr. Rod Roehr, 2409 Terrace, was recognized and explained some of the concerns of the Committee and possible solutions and options. The Council Members questioned Mr. Roehr for further clarification. It was then MOVED by Houchins, SECONDED by Jarboe that a meeting be scheduled with the City Council, Mayor and the Citizens for a Better Caldwell on January 8, 1990, at 7:30 p.m. It was agreed that the new Council and Mayor be contacted to see if this date would be appropriate. MOTION CARRIED (SALE OF CITY PROPERTY - JIM MCGARVIN) Councilwoman Malle explained that the property under discussion in this item was a small piece of property abutting Mr. McGarvin's place of business. It was acquired by the City when a large tract was secured for the expansion of the Treatment Plant. Some time ago, the City leased this ground to Mr. McGarvin for a modest sum. This one half acre was separated from the remainder by Indian Creek and in 1987, through passage of Ordinance 1736 was declared surplus property by the Council. As was required by Law, a value was placed an the property and an auction set. No bids were received and the Council is now free to accept any offer they consider in the best interest of the City. Mrs. Mallea further stated that Mr. McGarvin has now offered the City $1,500 for this piece of property. This offer was based on the fact that the parcel is located in the floodplain and therefore, unbuildable. In addition, the City needs to reserve two easements - a 20' width easement for a 36" diameter drain down the middle of the parcel and an Book 30 Pace 255 easement in Indian Creek in the eventuality that the City builds a low head hydro electric structure to supply power to the Treatment Plant. MOVED by Mallea, SECONDED by Winder that the City be allowed to enter into the sale of this property with Mr. McGarvin for $1,500. Roll call vote. Those voting yes: Mallea, Jarboe, Raymond, Winder, and Houchins. Those voting no: none. Absent and not voting: Straight. MOTION CARRIED (REQUEST FOR EXTENSION TO HOOT{ UP TO CITY SEWER - GEORGE NOURSE) The Administrative Assistant informed Council that Mr. George Nourse, owner of the Covey Cafe on Simplot Boulevard, is requesting an extension on hooking up to the City sewer. As required by City Ordinance all businesses and residences must hook up to City sewer when City sewer is available. Sewer is available to the Covey Cafe. However, Mr. Nourse is requesting a two year extension to this requirement for financial reasons. He has recently expanded his septic system to handle the extended time frame. The Staff has no problem with a one year extension, but feels two years may be excessive. This would be based upon the premise that his septic system meets necessary approvals. Under City Ordinance, only the Council may grant the requested extension. Mr. Nourse was in the audience and approached the podium to discuss his request with the City Council. After some discussion and questions, it was MOVED by Raymond, SECONDED by Houchins that the City grant a one year extension to Mr. Nourse on the requirement to hook to the City sewer contingent on written response from the Health Department giving approval. MOTION CARRIED (UNDERGROUND STORAGE TANK - REQUEST FOR AUTHORIZATION TO BID) Mayor Cowles asked Harlan Dilley, Lt. from the Fire Department, and Gene Enebo, Engineering Supervisor, to introduce this item on the Agenda. Mr. Dilley stated that in September, 1988, the E.P.A. approved new regulations for underground storage tanks. These regulations which take effect December of this year require the City to show financial responsibility in case of underground contamination and to update all U.S.T.s within ten years depending upon the year the tanks were originally installed. At the present time, the City has eight tanks in use. Two at the Street Department, two at the Fire Department, two at the Airport, one at Purple Sage Golf Course, and one at the Parks and Recreation Department. By 1998, the City of Caldwell must meet all of the following requirements: have to provide insurance to show financial responsibility equal to $500,000 per leak and one million dollars annual aggregate. Also, the City will have to provide leak detection, corrosion protection along with fill and over fill protection for all of the underground storage tanks. Additional requirements are imposed should a business or local government choose not to proceed with full implementation immediately. These requirements include two daily fluid level measurements with monthly inventory control. This would cost quite a bit in dollars and manpower time spent. Also, tank testing annually and line testing every three years. These tests require uncovering of the tanks and has to be done by qualified testing companies. Council should be aware that prices quoted in the handout are approximate figures. It does not include insurance costs or clean up costs should they find tanks leaking. Mr. Dilley further stated that due to the age of two of the City's - 3ook 30 Pacxe 257 tanks, they felt there was a need to remove them. These include the one at the Parks and Recreation and one of the Street Department tanks. Many hours have been spent in studying these regulations and it was concluded that the following recommendations were appropriate: Fire Department has two tanks, one a 500 gallon tank and one a 1,000 gallon tank and to upgrade these tanks would cost $7,500 a piece. The Street Department has a 1,500 gallon diesel tank installed in 1955 which also would cost $7,500 to upgrade. The other 1,500 gallon tank diesel tank installed in 1970 should be removed at a cost of $7,500. The Parks and Recreation tank installed in 1950 to be removed at a cost of $4,000. The tank at Purple Sage which was a 1,000 gallon tank installed in 1975 replaced at a cost of $11,000. The Airport has two 10,000 tanks both installed in 1976 and should be upgraded at a price of $15,000 a piece. The approximate cost for removal, replacement, and upgrade of the tanks would be $75,000. Mr. Enebo then presented to the City Council some of the approximate costs pertaining to insurance and possible solutions. One is through a private insurance company. They will not give quotes until a formal application is made. Another is the possibility of self insurance on the tanks. The State was working on setting up an insurance fund, but it was not completed as yet. Mr. Dilley again emphasized that the request now was for authorization to prepare the specifications and bid the project to see exactly what the costs will be. The City Council will then have to accept or reject the bids before the project can begin. There was some discussion from the City Council. Bob - Nicholes was also present and answered several questions directed to him. It was then MOVED by Raymond, SECONDED by Winder that the Committee be authorized to proceed to prepare specifications and go to bid on the projects as recommended. MOTION CARRIED (FINANCIAL REPORT) Councilman Jarboe reported that there was payables in the amount of $167,531.00; Payroll in the amount of $132,373.13 making a total of $299,904.13. MOVED by Jarboe, SECONDED by Mallea that the bills be paid and the vouchers filed in the Office of the City Clerk. MOTION CARRIED (COMMITTEE REPORTS) Councilman Raymond reported that he attended a meeting of the 9 -1 -1. They have some problems with adequate backup equipment. Councilman Winder stated that he attended the Ida -Ore Meeting. A new appointment from Caldwell will be necessary after the first of the year. Mr. Winder also reported briefly on the Events Center Commission meeting. Councilwoman Mallea attended the Library Board Meeting and mentioned the generous donation from the Pead family. She also wished the City Engineer, Ron Redmond, good luck and noted that Mr. Redmond has done a great deal for the City of Caldwell and will be missed. Councilman Jarboe informed Council that he attended the Golf Board Meeting last week. The fund raising committee was going to continue with their efforts. On February the 10th, there will be an unveiling of the bricks sold and a small item auction. Everyone was invited to be there and Pools 30 Pa` e 253 participate. There being no further business, the meeting was adjourned at 8:50 p.m. APPROVED AS written THIS 2n DAY OF January 1999. Mayor 2 �9`??�- C/C%�' . Councilperson Councilpers n Counc 1per on Coun -1 -1 ion unci pe � i Lperson ATTEST: City Clerk