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HomeMy WebLinkAbout1986-12-15city council minutesBook 27 Page 233 REGULAR MEETING December 15, 1986 7:30 p.m. The Meeting was called to order by Mayor Cowles. The Mayor requested that everyone stand for the Pledge of Allegiance to the Flag. The Roll of the City Council was called with the following members present: Raymond, J. Carter, L. Carter, Mallea, Marcus, and Marmon. Absent: none. (APPROVAL OF MINUTES) MOVED by J. Carter, SECONDED by L. Carter to dispense with the reading of the minutes of the Regular City Council Meeting on December 1, 1986, and the Special City Council Meeting on December 5, 1986, and approve them as written. MOTION CARRIED (AUDIENCE PARTICIPATION) Mayor Cowles recognized a group of Boy Scouts present at the City Council Meeting. The Scout Master introduced Troop 410 and a number of questions were addressed to the City Council by the Scouts with regard to the various functions of the City of Caldwell. The Mayor recognized Marty Koch who requested to address the City Council. Mr. Koch explained that he was in attendance representing the Caldwell Airport Commission and would like to present several Airport leases for Council consideration. There was two separate documents to be discussed; the first was a Ground Lease Agreement with Shore and Shore Aviation. Mr. Iest, who lost his life in an airplace crash this year, was the original Lessee. Jim and Anita Shore have been subleasing from Mr. lest for several years and the Airport Commission would like to assign that lease to Shore and Shore for the same terms and conditions as were previously agreed to with Mr. lest. Mr. Koch further stated that he would like to have the City Council approve the execution of this lease. Copies of the lease were distributed to the Council members for their purusal. Mayor Cowles requested that Councilman J. Carter read the Resolution for this Lease Agreement as follows: A RESOLUTION AU'T'HORIZING THE MAYOR AND CITY CLERK TO EXECUTE A GROUND LEASE AGREEMENT BETWEN THE CITY OF CALDWELL AND JAMES W. SHORE AND ANITA L. SHORE DBA SHORE AND SHORE AVIATION. BE IT RESOLVED That the Mayor and Clerk of the City of Caldwell be, and the same hereby are, authorized to execute that certain Lease Agreement attached hereto and made a part hereof as if set forth in full by and between the City of Caldwell as Lessors and James W. Shore and Anita L. Shore dba Shore and Shore Aviation. MOVED by J. Carter, SECONDED by L. Carter that the Resolution be passed authorizing the execution of the Ground Lease Agreement as presented. Councilwoman Mallea stated that she would abstain when the vote was called due to the fact that she had not seen the Agreement and was not comfortable in voting at this time. Roll call vote. Those voting yes: J. Carter, L. Carter, Marcus, Marmon, and Raymond. Abstain: Mallea. Absent and not voting: none. Book 27 MOTION CARRIED Page 234 Mr. Koch continued by explaining that the other item was with regard to the private hangar area. Bob Madden, of Madden Construction, presently has a lease with the City that covers the entire Block B which encompasses about fourteen or fifteen hangars. Over the course of time, Mr. Madden has sold off certain hangars to individuals. A list has been added to Mr. Madden's Lease which will exclude the parcels that he has sold. A new Lease has now been prepared with each of the individuals purchasing a parcel from Mr. Madden. This procedure has been approved by the Airport Commission and they would like approval from the City Council at this time. Mayor Cowles asked that Councilman J. Carter read the Resolution for the leases as follows: RESOLUTION AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A LEASE AGREEMENT BETWEEN THE CITY OF CALDWELL AND BUD KEHNE. BE IT RESOLVED That the Mayor and Clerk of the City of Caldwell be, and the same hereby are, authorized to execute that certain Lease Agreement attached hereto and made a part her.aaf as if set forth in t.ull by and between the City of Cal -dwell and Butt {ehne. PASSED 73V THE Co f,1MCIL of the City of Caldwell this day of , 1986. APPROVED BY THE MAYOR of the City of Caldwell this day of . 1956. MOVED by Raymond, SECONDED by J. Carter that the Resolution authorizing the execution of this Lease Agreement be passed. Councilman Raymond commented that each Lease was identical and there was no change in any of the terms of the Leasse. Mr. Koch stated that the rate was the same, a twenty year Lease, and it will be on an individual basis for twenty years. There was also a five year re- negotiation stipulated in the Lease. Councilman Raymond further said that if the City Council was not comfortable in passing the leases without reading the revised copy, he would like to at least have it on record that the Council did favor this procedure. Councilman J. Carter stated that he agreed with this concept as he had not seen the completed revised Lease. Councilman Raymond stated that he would withdraw his motion with approval of the Second. Councilman J. Carter stated his approval to withdraw the motion. MOVED by Raymond, SECONDED by Marmon that the City Council go on record as agreeing with the proposal', as put forth by the Airport Commission to establish individual leases on hangars that have been sold. Councilwoman Marcus stated that she would suggest that a Special Meeting be called in the near future to approve the leases. The Mayor then asked for a vote on the motion. MOTION CARRIED NEW BUSINESS (RESOLUTION -- FIREFIGHTER'S CONTRACT) Mayor Cowles requested that Councilman Raymond read the Resolution regarding the Firefighter's Contract as follows: RESOLUTION AUTHORIZING MAYOR AND CITY CLERK TO EXECUTE A CONTRACT AGREEMENT BETWEEN THE CITY OF CALDWELL AND THE INTERNATIONAL ASSOCIATION OF FIREFIGHTERS. Book 27 Page 235 BE IT RESOLVED That the Mayor and City Clerk of the City of Caldwell be, and the same hereby are, authorized to execute that certain contract agreement attached hereto and made a part hereof as if set forth in full by and between the City of Caldwell and the International Association of Firefighters. MOVED by Raymond, SECONDED by L. Carter that the Resolution authorizing the execution of the Contract Agreement with the International Association of Firefighters be passed. - Roll call vote. Those voting yes: Raymond, J. Carter, L. Carter, Mallea, Marcus, and Marmon. Those voting no: none. Absent and not voting: none. Councilwoman Marcus stated that she would like to make a comment at this time. Due to the fact that we have some other implications by this raise that will be coming up in the future, I am voting yes in order to simplify that situation. MOTION CARRIED (PRESENTATION BY IDAHO EMPLOYER'S COUNCIL) Mayor Cowles explained that several weeks ago the City of Caldwell contacted Mr. Roger Doughty, Human Resources Consultant for Idaho Employers Council, to attend this Council Meeting to make a presentation to the City Council. The Mayor then introduced Mr. Doughty to the Council and asked that he proceed. Mr. Doughty addressed the City Council and presented to them a Personnel Audit Proposal for the City of Caldwell. After hearing the presentation, the Council members agreed to discuss this proposal and to make the decision as to whether to proceed within the near future. (TAX DEEDS) Councilman J. Carter stated that a memo was distributed to the City Council addressing the tax deeds that are to be recorded at the County. The property owners have been notified by registered mail and have been given the two years for redemption as required by law. Since the memo was sent out:, two of those individuals have paid. He would therefore, request action by the City Council that the two tax deeds be taken. MOVED by J. Carter, SECONDED by Marmon that the two tax deeds be taken and recorded at the County. MOTION CARRIED (CONTINGENCY FUND TRANSFER - LIBRARY EMPLOYEES BONUS) Councilman J. Carter informed the City Council that with regard to the $200.00 bonus given to the employees, the Council needed to make a Contingency Fund transfer from the General Fund for the Library employees bonus. It was then MOVED by J. Carter, SECONDED by Marcus that the transfer be made to allow for the Library employee's bonus. MOTION CARRIED (BLUE CROSS RETENTION AGREEMENT) As there was no update on this Agreement, this item on the Agenda was delayed until a future time. (APPLICATION FOR TAXICAB LICENSE) Mayor Cowles stated that an application was received by the City of Caldwell for a taxicab license. A memo was received from the Chief of Police reporting that he had reviewed the application. Book 27 Page 236 The City of Caldwell Ordinances only state that the Chief is to submit a recommendation to the Council, but does not state what criteria should be used for denial. The City of Nampa has issued this applicant a license for their City. A representive of the Black and White Cab Company was present at the meeting and addressed the City Council with regard to his application. Mayor Cowles informed him that he did have some concern with regard to one person on the application form. Mr. Shafer explained that this driver would probably not drive in Caldwell. The City Council discussed this application at some length. The Mayor stated that he would like to go on record that he did have some concerns and basically, they did not have.the authority to deny the license. He would hope, however, that there would not be problems. After discussion, it was MOVED by Mallea, SECONDED by Raymond to table the request for the Taxicab License. Mayor Cowles explained to Mr. Shafer that the City Council has some concerns as to whether they want to vote on issuing the License at this time and would prefer discussing the application with the Chief of Police. The Mayor requested a roll call vote. Those voting yes: Mallea, Marcus, Marmon, Raymond, J. Carter, and L. Carter. Those voting no: none. Absent and not voting: none. MOTION CARRIED Mayor Cowles assured Mr. Shafer that a decision would be made before the first of the year and they would notify him when it was placed on the Agenda. (APPOINTMENTS TO THE SENIOR CITIZEN ° S BOARD) Councilman L. Carter informed the City Council that on the 8th of December, the Board met for their Annual Meeting. Three terms on the Board had expired and three were elected for Mayor and Council consideration. The three were as follows: Darrell Mason, Joan Farnsworth, and Floyd Szafrajda. All terms were for three years. MOVED by L. Carter, SECONDED 'by Mallea to accept the recommendation and appoint Darrell Mason, Joan Farnsworth, and Floyd Szafrajda for three year terms on the Senior Citizen's Board. MOTION CARRIED {LIBRARY BOARD REPLACEMENT APPOINTMENT) Councilwoman Marcus read! a letter addressed to the Mayor and members of the Caldwell City Council from Elaine Leppert, Library Director: The Board of Directors of the Caldwell Public Library recommend the appointment of Mrs. Josephine N. Miller of 2201 Washington Avenue to a position on the Board. She will replace Sylvia Hunt, who has served on the Board since 1980. MOVED by Marcus, SECONDED by Mallea that Josephine Miller be appointed to the Caldwell Library Board. MOTION CARRIED (FINANCIAL REPORT) Book 27 Page 237 Councilman J. Carter reported that the Finance Committee has gone over the bills. There was a question about one bill, Councilwoman Marcus stated that the Finance Director had this bill and would take care of it. Councilman J. Carter continued by stating that the Accounts Payable amounted to $314,216.40; The payroll in the amount of $185,657.01 and the fringe was $60,097.69 for a total salary of $245,754.70. The total of all was ; "559,971.10. MOVED by J. Carter, SECONDED by Marmon that the bills be paid and the vouchers filed with the City Clerk. W[W!Ii1W Ts7 Councilman J. Carter stated that the City Council had some concerns with regard to salary adjustment for the classified employees and the appointed officials. Since the firemen received a four percent raise, the Council felt it was fair and equitable to also give the classified employees and the appointed officials the same raise of four percent. MOVED by J, Carter, SECONDED by L. Carter that the classified employees and the appointed officials receive a four percent raise retroactive to October 1, 1986. Councilman Marmon asked that the source of the funding be stated at this time. Councilman J. Carter said that the money would have to be transferred from Contingency Funds to cover the raises. He would ask that this be included in the motion which was agreed by the second. The motion would read: MOVED by J. Carter, SECONDED by L. Carter that the classified employees and appointed officials receive a four percent raise retroactive to October 1, 1986, and that the monies be transferred from Contingency Funds to cover the raises. Roll call vote: Those voting yes: J. Carter, L. Carter, Mallea, Marcus, Marmon, and Raymond. Those voting no: none. Absent and not voting: none. MOTION CARRIED Councilman Marmon stated that he would like to MOVE that the appropriate number of dollars necessary to grant all Library employees a four percent increase in salary be transferred from the General Fund Contingency to the Library for proper adjustment. SECONDED by J. Carter. Councilman Raymond then commented that he thought this was accomplished under Contingency Fund Transfer early in the meeting. Mayor Cowles stated that the Contingency Fund Transfer was for the bonus for the Library employees. Councilwoman Mallea also stated that knowing that the Library will not be able to sustain this increase for oncoming years, a raise one year and a possible reduction another year was not a good way to proceed. Was there a way to insure that this money will continually be available for the General Fund to sustain these raises. Councilman J. Carter answered that this question was discussed at some length by the Finance Committee.. Their conclusion was that there was no way to absolutely guarantee the monies for future years. Councilman Marmon stated that the Committee did agree that the General Fund is going to need to support the Library budget in the future. Councilwoman Mallea asked if the money could be set and identified as a separate revenue fund from the General Fund for the purposes of salary in the Library budget so that it's continuation could be a part of the budgeting process. Councilman J. Carter stated that he thought it could be made a Book. 27 Page 238 policy implementation. Councilman Raymond further said that in the past when using Revenue Sharing monies, the City has designated what the monies will be used for. Councilwoman Mallea stated that this was General Fund. Councilman Raymond said that he understood that, but it was taking monies from an account that the City Council administers in putting it under the administration of the Library Board with a specific purpose in mind The Council continued their discussion. Councilman Raymond said that he understood the concerns of the Council, but he was addressing the possibility of identifying those dollars and make certain that the money goes for the Library salary increases. Councilwoman Marcus stated that she felt there would have to be some designation in the General Fund for a specific disposition __.. to the Library. Councilman Marmon asked the Finance Officer if there was a possibility of adding a line item to the General Fund budget showing the transfer on the Financial Statements. Councilman J. Carter stated that their concern was if that money being transferred this year would be continued each year to maintain the same salary level. Councilman Marmon further stated that the salary increase would be for those working fifteen hours or more. The Finance Officer informed the Council that she would prefer talking to the Auditor before specifying how it could be accomplished. Mayor Cowles requested that Councilman Marmon restate his motion at this time. MOVED by Marmon that the monies necessary to implement a four percent increase for Library employees working fifteen hours per week or more be taken from the General Fund Contingency and transferred to the Library budget for proper payment to the employees retroactive to October 1, 1986. SECONDED by J. Carter. Roll call vote. Those voting yes: Marmon, Raymond, J. Carter, L. Carter, Mallea, and Marcus. Those voting no: none. Absent and not voting: none. MOTION CARRIED (BEER LICENSE APPLICATION - WALDORF CIGAR STORE) Mayor Cowles read the following memo received from the Chief of Police: Sally Ellen McMinn of the Waldorf Cigar Store, 121 -123 South 7th has applied for a beer license. A criminal history check has revealed no reason for denial of this application. The Mayor recommended that this beer license be approved. MOVED by Marmon, SECONDED by L. Carter that approval be given for the beer license as applied for. MOTION CARRIED (LICENSE RENEWALS FOR BEER, WINE, AND LIQUOR) Mayor Cowles presented the following license renewals for the new year: Golden Pheasant, Don's Super Save Market, Morgan's Beverage, Fairview, East Cleveland Beverage, Asia Restaurant, Chachos, Vern's, Eagles, The Udder Place, Corral Lounge, Paul's Market, Ichabods, The Shack, R and B Market, Round Table Pizza, Penny Wise, Old Towne Eatery, Cheers, Sportsman, Major's Tavern, three Circle K Stores, El Gringo, Franklin Oil, Mingles, Multipurpose Center, See -I Restaurant, and Holiday Resturant and Lounge. MOVED by L. Carter, SECONDED by Marmon that approval be given for the license renewals as presented. Book 27 Page 239 MOTION. CARRIED (COMMITTEE REPORTS) Councilman Raymond reported that a 9 -1 -1 Meeting was held last week and all seems to be working well. They were, however, having some employee turnover. Councilwoman Mallea informed Council that she attended the Chamber luncheon. Councilwoman Mallea also stated that this City Council for the first time allowed $25,000 for industrial development within the City of Caldwell. This was made available in October of this year. This money was to be matched and as a, result of this, the Co unity instituted a program called Jobs for Caldwell. Nike Gable chaire the Meeting that afternoon. The Community has raised $10,300 as a match toward the $25,000 established by the Council to avid in development of the Community. Caldwell Unlimited and the Chamber has the money at this time and when monies are required to promote growth in the City, the monies will be available. Councilwoman Marcus commented on the fact that the Christmas tree downtown was cut down. Mayor Cowles informed Council that Karen Eowe has contributed another tree for the City. Councilman Marmon stated that he also attended the Senior Citizen's Board Meeting. The Urban Renewal Agency received a bill from the City Attorney for his services in establishing this Agency. Some of the cost was to be shared by a group of businesses involved, but at this time those businesses do not wish to pursue with the Agency. Hopefully, it will be workers out. Councilwoman Mallea reminded Council of the senior Citizen's luncheon on December 22nd, Blakely Open. House on Wednesday, Messuri, Bates on Thursday, and the Chamber on Friday. Councilman Raymond also reported that the Chamber held a "think session" last week which was positive. Four committees were established with the Mayor being selected as a Chairman of one of those committees. Councilman Marmon stated that he talked with Mrs. Jackson that morning and she indicated that she would like to have a no host luncheon sometime after Christmas. She would be getting in touch with the Council and the Mayor soon. There being no further business, the Meeting was adjourned at 9:15 p.m. THIS 5th DAY OF January ATTEST: City ClerWk` APPROVED AS wri tten