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HomeMy WebLinkAbout1989-12-04city council minutesBook 30 ?sae 249 REGULAR MEETING December 4, 1989 7:30 p.m. The Meeting was called to order by Mayor Pro Tem Raymond. The Mayor requested that everyone stand for the Pledge of Allegiance to the Flag. The Roll of the City Council was called with the following members present: Raymond, Winder, Houchins, Mallea, and Straight. Absent: Jarboe. It was noted that Councilman Jarboe was out of town. (ADDITIONS TO THE AGENDA) The Mayor Pro Tem asked if there was any additions to the Agenda at this time. The Administrative Assistant was recognized and informed Council that due to the resignation of the City Engineer, she would request the addition of authorization to accept proposals for engineer services. MOVED by Mallea, SECONDED by Winder that this item be added to the Agenda as Item 1A under New Business. MOTION CARRIED (AUDIENCE PARTICIPATION) As there was no one in the audience who cared to address the City Council at this time, the Mayor Pro Tem declared that the meeting would continue as outlined. (CONSENT CALENDAR) The Mayor Pro Tem presented the Consent Calendar as follows: to dispense with the reading of the minutes of the Regular City Council meeting of November 20, 1989, and approve them as written; accept the minutes of the various Board and Commissions; and approve Catering Permits requested by The Sundowner for Christmas parties to be held at Trolley Square on December 5th, 7th, 8th, 9th, 11th, 15th, and the 31st. MOVED by Houchins, SECONDED by Straight to accept the Consent Calendar as presented. Roll call vote. Those voting yes: Houchins, Mallea, Straight, and Winder. Those voting no: none. Absent and not voting: Jarboe. MOTION CARRIED OLD BUSINESS (PUBLIC HEARING ON A VARIANCE APPLICATION - FLORIDA AVENUE AND OWYHEE LANE AND PRESENTATION OF THE PRELIMINARY PLAT) The Mayor Pro Tem stated that this was the time established for the Public Hearing on a variance application. He informed the City Council that two members of the audience have signed to speak to this issue. The Public Hearing was then opened and the Mayor Pro Tem asked if the City Council cared to establish a time limit for those asking to address the Council. Since the Council did not care to do so, the Planning and Zoning Director, Mr. Crooks, was requested to give the background information on this request. Mr. Crooks presented his report to the City Council which was also submitted to them in a written form as follows: REQUEST: Variance application to exceed the maximum block length of six hundred sixty feet (660') in Book 30 connection with a preliminary plat; and Page 250 Preliminary Plat application to allow the subdivision of approximately 18 acres into fourteen (14) lots_ The role of the City Council is to receive and consider the recommendation of the Planning and Zoning Commission and take final action upon the above referenced subject requests. APPLICANT: Valley Pentecostal Church GENERAL LOCATION: Southeast corner of Florida Avenue and Owyhee Lane. BACKGROUND: On November 16, 1989, the Planning and Zoning Commission, upon considering staff report and testimony provided under the public hearing process, made a recommendation of approval to the City Council regarding the subject variance and preliminary plat requests. However, it is important to note that the Commission's recommendation was a qualified one. The action of the Commission did not include a final subdivision street design but rather a recommendation for the Council to review - and consider a number of design options and to receive input from the Fire Department concerning each option. Alternative design approaches are outlined as follows: 1. Preliminary Plat with street design as proposed by applicant. 2. Preliminary Plat with Reece Avenue shifted slightly to the west. 3. Preliminary Plat with Reece Avenue eliminated and cul -d -sac introduced at terminus of Life Street. 4. Expanded subdivision to involve residual unplatted property under applicant's owernship and temporary sewer lift station installation to service easterly property. EVALUATION: At the public hearing, objection was raised by an adjacent property owner with regard to the intersection of Reece Avenue and Owyhee Lane and the resulting impact on existing residences. The Commission was sensitive to this issue which precipitated exploration of street design alternatives. DESIGN OPTION #1 Applicant's proposed street alignment places Reece Avenue intersection with Owyhee Lane directly across from existing residence which presents potential for traffic, headlight and related impacts. DESIGN OPTION #2 Shifting Reece Avenue alignment slightly to the west where lots 6 and 7 are proposed would create an alignment that would straddle the property line separating lots on the north side of Owyhee Lane. This design would possibly reduce impacts to existing residents. Lots 6 and 7 would be lost but could be picked up at a later date when uplatted areas were to develop. Also, this option would achieve a conforming block length and eliminate the need for a variance. DESIGN OPTION #3 Use of a cul -de -sac at terminus of Life Street in lieu of connecting to Owyhee Lane would conflict with the City Subdivision Ordinance since the maximum cul -de -sac length of four hundred feet (400') would be greatly Book 30 'lage 251 exceeded. Such a design, however, could affect public safety since a second point of emergency vehicle access would not be available. DESIGN OPTION #4 An expended subdivision to include unplatted adjacent areas would represent a concept similar to that originally attempted by the applicant (Life Estates Subdivision). This option would involve installation of a temporary sewer station to serve the eastern portion of the property. The City Engineer has no objection if this option were to be pursued by the applicant. However, the expanded subdivision concept was selectively abandoned by the applicant due to costs associated with the sewer lift station. Additionally, this design option would not preclude the necessity to install a connecting street to Owyhee Lane in order to comply with the City's Subdivision Ordinance. Also, per the direction of the Planning and Zoning Commission, the Fire Department has reviewed the outlined design options. Design Options 1, 2, and 4 would be acceptable with a connecting street to Owyhee Lane. Option 3, involving the cul -de -sac would be less desirable to the Fire Department, but would be acceptable and meet minimum Fire Code requirements provided that hydrants are installed at both ends of the roadway and emergency equipment turn arounds are installed at the terminus of the street. An example would be a 96 foot wide cul -de -sac or 120 foot wide hammerhead configuration with on- street parking restrictions. RECOMMENDATION: Uphold the recommendation of the Planning and Zoning Commission and approve the variance request and preliminary plat subject to the recommended conditions. Either Design Option #1 or Design Option #2 would be acceptable with preference given to Design Option #2 over other street design alternatives. The Mayor Pro Tem recognized the following who had requested to speak at this time: Jerry Earl, representing Skinner and Associates, 2704 Beech; who stated that Option #1 was his preference. Mr. Earl stated that he would be happy to answer any questions. The City Council did ask a number of questions which were answered and explained by Mr. Earl, Rano Sullivan, 3015 Owyhee Lane, who expressed his concerns with regard to this request. The tape of this hearing will be available in the Office of the City Clerk for six months. After considerable discussion, it was MOVED by Mallea, SECONDED by Straight that the variance be granted under the conditions of Design Option No. 2. The Administrative Assistant reminded the Mayor Pro Tem that the hearing was not formally closed at this time. The Mayor Pro Tem noted that a gentleman in the audience did raise his hand. Mr. Rutzen was recognized by the Mayor Pro Tem and asked if he could comment. The Mayor Pro Tem informed Mr. Rutzen that he did not sign up to speak and therefore, he could not allow him to testify during the Public Hearing. If the Council would like clarification after the Public Hearing was closed, they would be free to ask Mr. Rutzen for clarification on the information given during the Hearing. The Mayor Pro Tem closed the Public Hearing and asked Councilwoman Mallea to repeat her motion. MOVED by Mallea, SECONDED by Straight that this variance be granted and that Design Option No. 2 with all of the concerns of Planning and Book 30 Zoning be adopted. Page 252 Councilman Winder was recognized and stated that with this kind of action, it will basically add a good deal of expense to the rest of the development. The developer may not be able to proceed. While it may seem insignificant to cut off two lots, it could make a difference as to whether it could be developed. Mr. Winder further said that he did not see where this would have a big impact on the Sullivan's property. He hoped that this motion would be voted down and that Option No. 1 be given consideration. Roll call vote. Those voting yes: Mallea and Straight. Those voting no: Winder, Houchins, and Raymond. Absent and not voting: Jarboe. MOTION DENIED MOVED by Winder, SECONDED by Houchins that the City Council approve the action of Planning and Zoning Commission and that the Council adopt the Preliminary Plat with the street design designated as Design Option No. 1. Roll call vote. Those voting yes: Winder, Houchins, and Raymond. Those voting no: Mallea and Straight. Absent and not voting: Jarboe. MOTION CARRIED (REQUEST FOR ENGINEERING SERVICES) The City Engineer, Mr. Redmond, informed the City Council that he did submit his resignation effective the 2nd of January, 1990. Mr. Redmond further stated there was a number of projects that need to be designed in the winter months so that they can proceed with construction in the spring. Primarily, these have to do with water line replacements and extensions throughout the City. It would take some time to bring a new Engineer on board and make him familiar with the operation. It was Mr. Redmond's recommendation that the City hire a consultant in the interim and assign him the task of preparing the plans and specifications for the waterline projects. At this time, proposals could be requested from some of the local firms and then review who would be most appropriate to undertake those tasks. The Department already has a number of those projects designed or drafted and nearly ready to go out for bid. However, there was still quite a few to do and final specifications to be completed. The Council discussed this recommendation. It was then MOVED by Winder, SECONDED by Houchins that the Engineering Department be authorized to request proposals on the projects as discussed. MOTION CARRIED (FINANCIAL REPORT) Councilman Houchins presented the Financial Report as follows: Accounts Payable in the amount of $375,520.72; Payroll of $298,259.92 making a total of $673,780.64. MOVED by Houchins, SECONDED by Winder that the bills be paid and the vouchers filed in the Office of the City Clerk. MOTION CARRIED (COMMITTEE REPORTS) Councilwoman Mallea stated that she would like to call attention to the expenditure summary report. She believed that the December expenditures were incorrect and would like Book 30 Paqe 253 to see them clarified. The Administrative Assistant explained that the expenditures listed were for only two weeks and Council would be getting a report at every meeting from now on. Councilwoman Mallea said that she would still like to have the December expenditures investigated. The Administrative Assistant agreed that a Staff report would be forthcoming. Councilman Winder reported that he has had an ongoing concern regarding the condition of the railroad crossings in the community. The Administrative Assistant assured Mr. Winder that a meeting was attempted, but one would be scheduled prior to the end of the year. The Mayor Pro Tem reminded the City Council and the City Council Elect of the A.I.C. meetings on December 7th in Boise. Also, a reminder of the City Employee's Christmas party on December 15th. There being no further business, the Meeting was adjourned at 8:25 p.m. APPROVED AS written THIS 18 th DAY OF Dec 1989. Mayor y Councilperson Cou 1pers kn j � ounciYpei'sazi ATTEST: Councilp rson Cou ]A-per-so� buncilpe'rson City Clerk `