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HomeMy WebLinkAbout1984-11-26city council minutesBook 25 REGULAR MEETING November 26, 19134 12:00 Noon Page 256 The Meeting was called to order by the City Clerk. The Clerk stated that there was a quorum present and that according to the Idaho State Code, due to the absence of the Mayor and the Council President, the City Council members present at the meeting by a motion must select a Chairperson for the meeting. It was then MOVED by Raymond, SECONDED by Norman that Councilwoman Mallea be the Chairperson for this Regular Meeting of the City Council. MOTION CARRIED Chairperson Mallea recur.;ted that all stand and gave the Pledge of Allegiance to the Flag. The Roll of the City Council was called with the following members present: Norman. IN9allea, Raymond, and Marcus. Absent: Cowles. (AUDIENCE PARTICIPATION) The Chairperson asked if there was anyone from the audience who cared to present anything to the City Council that was not on na prepared Agenda. As there was no one, the Chairperson declared that the Meeting would continue as outlined. OLD BUSINESS NEw BUSINESS (AMENW /IrNT TO F.A.A. GRANT APPLICATION) Ron Redmond, the City Engineer, was asked to speak with regard to this item on the Agenda.. Mr. Redmond explained that he had a _ conference call last week with the City's consultant, Steve Hosack and also a member of the F.A.A. in Seattle. After initially reviewing the City's F.A.A. Grant Application, it was their suggestion that the City expand the application to include an Environmental Assessment Statement in the study. The primary reason was that the improvements being contemplated - runway extensions, widening, increasing load requirements - in other words what the City was looking to in the next phase from a construction standpoint, Tj�iould require an Environmental Assessment Statement be made prior to them progressing. As long as the City was making an application now, it was their suggestion that we go ahead and do the Assessment Statement as part of the initial master plan and it could save the City a year later on in that everything was done and construction could begin. It would be a ninety percent /ten percent match so the Federal. Government would. pick up ninety percent of the additional cost. Pair. i.edmond further said that he would need approval from the City Council to proceed with a letter to the F.A.A. authorizing the additional money which would be slightly over One Thousand Dollars of local funds. It was Mr. Redmond's recommendation that the City proceed in this manner. MOVED by Raymond, SECONDED by Norman that the City Engineer be authorized to amend the F.A.A. Grant Application to include an Environmental Assessment Statement as presented by Mr. Redmond. MOTION CARRIED (CONSIDERATION OF BIDS ON POLICE DEPARTMENT REMODEL) Book 23 Page 257 Chairperson Mallea stated that the next item under New Business was consideration of bids on Police Department remodel which. she would speak to. The City was in the second phase of the remodel of the Police Department and it was let for bid. This will be the second and almost final phase. It was necessary to delete some items that were not essential which would be handied in another year. Western Idaho Builders was the builders who have been working on the remodel of the building, Their bid for the second phase included two alternates, which were deducted for budgetary reasons. These were for individual heating systems the lockers which can be handled another time. The amount of Western Idaho Builder's bid, which was the low bid, was $39,986.00. Councilperson ' stated that the Bid Committee would like to ask that the City Council authorize the awarding of this bid subject to the architect's revisions which the City Engineer would be involved in. Some items were considered more important than others an& with this taken into consideration, the total construction cost will come in within the budget. It was then MOVED by Mallea, SECONDED by Norman that the low bid from Western Idaho Builders in the amount of $39,986.00 be accepted subject to the Architect's revisions. Councilman Raymond questioned as to whether it was appropriate for the Chairperson to Take a .notion - ,rhen conducting the meating. Councilwoman Mallea, with the approval of the second, Councilman Norman, withdrew her motion. It was then MOVED by Raymond, SECONIDED by Norman that the low bid from Western Idaho Builders in the amount of $39,986.00 be accepted subject to the Architect's revisions. MOTION CARRIED APPROVAL OF TOM ENSLEY TO OVERSEE CONSTRUCTION' 7%,T POLTC!s' DEPARTMIE Chairperson Mallea informed the City Council gnat the City Engineer requested that a formal motion come from the City Council authorizing the firm of Tom Ensley oversee the construction project at the Police Department. This was never formally done and it was Mr. Redwnd's fee"ng teat it should be approved by the Council. MOVED by Norman, SECONDED by Raymond that approval be given for Tom Ensley to oversee the construction project at the Police Department. Chairperson Mallea also said that the fee for Mr. Ensly was built into the cost of the construction. MOTION CARRIED (RECOMMENDATION FROM THE MAYOR ON REAPPOINTMENTS TO THE COLF DOA-RD) Councilman Norman read the following letter addressed to the Mayor from Laura Gan Chairman of the Golf Board- The Caldwell Golf Course Board would like to recommend the following for your consideration The following names be reappointed on the Board - ^Ir. Jim Guy and Mrs. E.,aura Gamboa. Councilman Norman stated that it was the Mayor's recommendation that Mr. Guy and Mrs. Gamboa be reappointed. MOVED by Norman, SECONDED by =Marcus to approve the tecommendation from the Mayor that Mr. Guy and Mrs. Combos be reappointed to the, Golf Board. NOTION CARRIED (COINSIDERATIC'N' OF PROPERTY FOR PARKINIC FOR NE, CITY HAEL) Book 25 Page 258 The Chairperson called on the City Engineer to discuss this item. Mr. Redmond reminded the City Council that some research was being conducted to try to find possible parking sites for t "ne new City Hall. One of the sites under consideration was the property adjacent to the Stinker Station which was available. The first contact indicated that they would sell the property to the City for $56,000. In the past week, a letter was received from Kent Johnson as follows: We have discussed several times the value of the property in Caldwell.. The least amount that we could sell that property is $4"000 and at that figure are taking a severe loss. If you can agree with us on this figure, we will rush the paperwork through. Mr_. Redmond stated that with review, this seemed to he a very reasonable ;.price for this property and it would provide either 1.5 or 18 other spaces. It was the Mayor's desire that the City Council take action on this by authorizing him to proceed. MOVED by Raymond, SECONDED by Norman that the Mayor be authorized to proceed with the purchase of this property from Fearless Parris T�lholesale, Inc., at the price of $40,000. MOTION CARRIED (COMM,ITTEE REPORTS) There was no Committee reports at this time, (M'AYOR COMMENTS) Chairperson Mallea stated that she had one letter that the Mayor had requested be presented to the City Council. For their information. This letter was as follows: The Idaho Judicial Council will be holding a "town meeting" in Caldwell, Idaho, on Saturday, December 15, 1984, in the First Moor Public Meeting Room of the Canyon County Courthouse. The — Judicial council is charged by law to conduct studies for the improvement of the administration of justice in Idaho. The purpose of the "town meeting" is to obtain information from the public and public officials on the judicial system and suggestions on hour to improve the judiciary. The Council has scheduled the public town meeting for 9: 0 00 o'clocic A. M. It would like to meet with you and other public officials at that time on Saturday, December 15, 1984, at the Canyon County Courthouse to receive your input, views and suggestions on how to improve the judiciary. We appreciate your interest in the judiciary and look forward to meeting with you at that time. There being no further business, the meeting was adjourned at 12:25 pnn. APPROVED AS written December , 3.9E34 o Pc� rl5er.poi, ounc3 r 1pen Councilperson ATTEST: T Tfl I S 4th DAY 0 ayor O�person Councilperson '`'' .c?. city C140C