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HomeMy WebLinkAbout1985-11-25city council minutesBook 26 COUNCIL MEETING November. 25, 1335 12:00 Noon The Meeting was called to order by Mayor McCluskey. Page 22© The Mayor requested that everyone stand and give the Pledge of Allegiance to the Flag. The Roll of the City Council was called wit'n the following members present: Marcus, Raymond, Cowles, and Norman. Absent: Mallea and Carter. (AUDIENCE PAR'T'ICIPATION) The ^flavor as?ed if there was anyone from the audience who cared to bring anything before the City Council that was not on the prepared Agenda. As there was no one, the Mayor declared that the meeting would continue as outlined. (DISCUSSION ON GAS FRANCHISE -- DAN McALISTER) tihile waiting for a quorum of the City Council, the Mayor requested that Dan .McAlister discuss the gas franchise with those members of the City Council that were present. Mr. McAlister explained that they were negotiating all of the franchises around the State. The City of Caldwell's Franchise would be running out at the end of November, 1986. Mr. McAlister further said that he did meet with the Mayor, the City Engineer, and several of the City Council members at a work session. During the discussion, it was determined that the Franchise would be for a thirty year term. There was a great deal. of discussion regarding the insurance requirement Burin; their working session. Mr. McAlister also discussed several recommendations :From the City Attorney and it was agreed by the Mayor and City Council that Mr. McAlister would meet with Mr. Smyser to clarify the review time for the franchise and the possibility cf adding a sentence with regard to the insurance. Mr_ McAlister would then bring the proposal back to the City Council for consideration. OLD BUSINESS (RESOLUTION AUTHORIZING AGREEMENT WITH CSHQA FOR STADIUM COMPLEX STUDY) The Mayor read the Resolution in full as follows: RESOLUTION AUTHORIZING THE MAYOR AN[D CITY CLERK TO EXECUTE AN AGREEMENT BETWEEN THE CITY OF CALDItiEL,L AND CSHQA, A SROFESSTONAL ASSOCIATION, BE IT RESOLVED That the Mayor and City Clerk of the City of Caldwell be, and the same hereby are, authorized to execute that certain Agreement attached hereto and made a part hereof as if set forth in full by and between the City of Caldwell and CSHQA, a professional association, for the purpose of undertaking a study of the existing O'Connor Fielahouse. The Mayor commented that the St.adiumBoard was very much in favor of this study. They would like to have the study include the whole complex rather than just for the Fieldhouse. Palf of the monies would come out of their own budget and the City Council would authorize some Revenue Sharing monies for the balance. The Mayor further stated that the Resolution should read that the study would be of the Stadium Complex rather than the O'Connor Fieldhouse. It was the Mayor's suggestion that the Resolution be changed to state the Stadium Complex, but he would not sign the Agreement until the change was made. The motion would, Book 26 Page 221 therefore, state that the Resolution would be passed subject to the change. The mayor also recommended that the Stadium Board look over the Agreement before it was officially signed. MOVED by Raymond, SECONDED by Hor_man that the Resolution be passed subject to the change of O'Connor Fieldhouse to Stadium Complex authorizing the Agreement with CSNQA. Councilman Raymond commented that he dial have some concerns with regard to authorizing this study. The reality, however, was that the one City facility that has a future and should be expanded was the Stadium Complex. If anything was ever going to be done with the Complex, there simply had to be some sense of direction. Ile would support the study because of these reasons. Councilman Norman agreed with the comments made by Councilman Raymond and further commented that the study should be made of the complete Complex rather than just a portion of it. The Mayor then requested a roll call vote on the motion. Those voting yes: Raymond, Norman, Marcus, and Cowles. Those voting no: none. Absent and not voting: Mallea and Carter. MOTION CARRIED (REPORT ON B.F.I. CONTRACT - CARTER AND `!ARCUS) The Mayor stated that he was not going to ask for action on the B.F.I. Contract at this time. Councilman Carter had some questions with regard to the Contract. The Mayor also said that in actuality, the Contract was not what was to be discussed; it was the price situation. The Mayor would therefore ask that Councilman Carter and Councilwoman Marcus discuss this Contract directly with Larry Peterson at D.F.I.and bring a report back to the City Council. NEW BUSINESS (L.I.D. 85 -1 ASSESSMENT ROLL) The Mayor requested that the City Engineer, Ron Redmond, present the Assessment Roll for L.I.D. 85 -1. Mr. Redmond read the following letter submitted to the Mayor and City Council: Ladies and Gentlemen: Submitted herewith is what is considered to be a proper assessment on the property in Local Improvement District No. 85 -1 for your action. The assessment, herewith, amounts to $168,616.07. Also read was the Engineer's Report for the L.I.D.: Attached is the G.I.D. 85 -•1 Assessment Roll which is made a part of this report. The roll defines each propery by the name of the owner, the assessment number, the property description and the amount of the assessment. The total, cost of the improvement which is also the total of the roll is $454,485.51. The total cost of the street improvements is $433,971.13, of which $148,101.69 is assessed to the adjacent properties and 5285,869.44 is to be paid from the City Street funds. The sanitary sewer cost of $20,514.38 is assessed to the adjacent properties. Due to favorable bids received for the street construction, all assessments for street work are less than estimated at the time of passage of the Resolution of Intention. The unit price bid for the sanitary sewer pipeline was higher than originally estimated, therefore, the assessments in the Rim View Subdivision and the adjacent area are 4.64 more than estimated at the time of passage of the Resolution of Intention. Book 26 The assessments were Ordinance 1694, the administrative costs construction and for property construction prorated cost to each per front foot oasis. Page 222 determined as set forth in Section 3 of ordinance creating the District. The were prorated to each area for street sewer construction on the basis of the cost for the improvement in each area. The area was distributed within the area on a Incoroorated in the Assessment Roll boor, attached are maps showing the boundaries of the District and the identification of each property assessed. Mr. Redmond informed the City Council that the proper action at this time would be to accent the Assessment Roll and set the time for a public hearing. MOVED by Marcus, SECONDED by Norman to accept the Assessment Roll as presented by the City Engineer Eor L.I.D. 85 -1 and set the Public Hearing for December 16, 1985. JMOT'ION CARRIED (LICENSE RENEWALS) The Mayor presented the following beer, wine, liquor license renewals for the new year: Fearless Farris Service Station Intermountain Goods Stores dba M, & W Market Majors Tavern The Udder Place Albertsons Pizza Hut MOVED by Raymond, SECONDED by Norman to approve the renewal of the licenses as presented. MOTION CARRIED (COMMITTEE REPORTS) Councilman Raymond reported that he met with Nevin Holly with regard to the Loy Scout's proposal to enter into an Agreement with respect to Curtis Park. It was decided that Nevin would go back to the Agreement the City had with the Elks several years ago and use it for a guideline to develop an Agreement with the Boy Scouts. It would then be brought. to the City Council. The Scout representative 'felt that the proposal was a positive project. (MAYOR'S COMMENTS) The Mayor informed the City Council that he would get copies of the irrigation contract study to them. The City Engineer reported that Mr. Ayers would like to have something executed before going any further with assisting the City. There was one legal ,uestion that did need to be resolved which he would accomplish this week. The study would be brought to Council at the next meeting. The Mayor reported that the Christmas Parade was going very well. The only problem was to get bands to march as the weather was not cooperating in this respect. The Mayor asked the Council members if they knew of anyone who would be willing to serve a hot drink during the line up of the Parade. The Mayor further said that he would like to appoint a Committee to give further study of the Child Care Facility Ordinance. It was hoped that the Code could be made more flexible than it has been to try to serve the public in a better manner. Boise has eliminated their need for insurance, but our City Attorney does Book 26 Page 223 not agree with this philosophy. The Mayor then asked that if any of the Council members had a particular interest in this issue to please let Councilwoman Marcus aware so they could help her on the Committee. The Mayor read the following letter received from Ron Pollock, the computer expert from the County Courthouse: The attached agreement is a basis for you to modify as you may find necessary. It is based on the goal that my assistance will be used in four basic phases of this project; 1- Review of where the City of Caldwell is relative to its Data Processing needs, 2- Assist in the preparation of bid specifications that will- be sent to prospective vendors, 3- Assist in the review of the bids received, 4- .Assist in the implementation of the hardware and software acquired, if any. Reports will be prepared at the conclusion of each phase. If you would like me to be present during the discussion or preparation of the revised agreement, I will be glad to do so. Also, if at the completion of any one phase you desire to cancel. the agreement, you are welcome to do so. The Mayor then read the Agreement which was as follows: The City of Caldwell. hereby agrees to use the services of Ron .Pollock, Consultant, in the foi:Lowing phases of its Data Processing hardware and software selection project: 1- Review recent bids received and other documentation and information relative to its Data Processing requirements; Estimated time - 5 to 10 hours at 550.00 per hour not to exceed $500.00. 2- Assist in the preparation of bid specifications based on information obtained in part 41 above; Estimated time - not to exceed 7 hours, at $50.00 per hour _ $350.00. 3- Assist in the review of bids received -- it is difficult to know just how many bids will be received, however, I would not expect this task to exceed 10 hours at $50.00 per hour = $500.00. The minimum would be four hours or $200.00. 4- Assist in the implementation of the hardware and software. It would seem that at this time no estimate is possible, therefore, this service, if you desire to use it should be the subject of a separate agreement. Reports will be issued at the conclusion of each of the above referenced tasks, and is included in the above price. There was a great deal of discussion with regard to the letter and agreement with Council agreeing that there was a lot of confusion. No action was taken on the Agreement. There being no further business, the meeting was adjourned at 12:50 p.m. APPROVED AS written THIS _9 _ DAY OF December , 1985. Book 26 k �� r - /v C nci person O P e Inc ilo&` sotii ATTEST: Page 224 City Clerk C'c3un i l rs Counciloerson