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HomeMy WebLinkAbout1985-11-18city council minutesBook 26 COUNCIL MEETING November 18, 3985 7:30 p.m. The Meeting was called to order by Mayor McCluskey. Page 214 The Mayor requested that everyone stand and give the Pledge of Allegiance to the Flag. The Roll of the City Council was called with the following members present: Mallea, Marcus, Cowles, Raymond, Forman, and Carter. Absent: none. (APPROVAL OF MINUTES) MOVED by Cowles, SECONDED by Carter to dispense with the reading of the minutes of the Regular City Council Meeting of November 4, 1985, and the Regular City Council Meeting of November 12, 1965, and approve them as written. MOTION CARRIED (AUDIENCE PARTICIPATION) The Mayor asked if there was anyone in the audience who cared to bring anything before the City Council that was not on the prepared Agenda_ As there was no one, the Mayor declared that the meeting would continue as outlined. NEW BUSINESS OLD BUSINESS (POLICY ON BID OPENINGS) Councilwoman eallea was recognized by the Mayor as she requested that this be discussed at a Council Meeting. Councilwoman Mallea stated that the Council has been concerned about the fact that they were not apprised when bid openings were taking place or even when bids were advertised. It was therefore determined by the Council that a Policy be established that all items that are put for bid will be brought to City Council for approval prior to being advertised for bid. This will also include the expected date for the bid opening and explanation of the :conies that are being used for the item. With this policy, the Council members will be aware of all bidding done by the City. MOVED by Mallea, SECONDED by Norman that all items to be considered for bid be brought to the City Council for approval prior to being offered for bid. There was some discussion as to whether this intent should be included in the City's Policy Manual rather than just being a motion from the City Council. The Mayor asked if there was any comments from the Staff with regard to this proposed policy. The City Engineer commented that this item could be included in the Purchasing Policy that was already included in the Manual. it would only require an additional sentence and would give guidance to the Department Heads. The Mayor then asked for a vote on the motion as made. MOTION CARRIED (RESOLUTION AUTHORIZING THE AGREEMENT 6;TITH TROY VITEK) Councilwoman Mallea explained that this was an Agreement that was to be entered into between the City of Caldwell and Troy Vitek, the Golf Pro at Fairview Golf Course. The Chairman of the Golf Board had approached her and both of them worked on the Agreement. There was some changes which included that the Book. 26 Page 215 Professional at Fairview will work under the supervision of the Golf Pro at Purple Sage; that the Clubhouse will be opened from January 151th of each year and remain open until December 31st; it is a yearly contract which can not be renewed for cause or on thirty day notice from either party and if neither occurs the Contract will automatically continue; it provides the same rights and privileges that the Pro has to conduct the Clubhouse. The other change of importance was that the Clubhouse will be closed the first 15 days of January. The Agreement has been reviewed by the Golf Board Chairman, Keith Stanwood, and the Golf Board. The Mayor then read the Resolution authorizing the execution of this Agreement as follows: RESOLUTION AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT BETWEEN THE CITY OF CALDGJELL AND TROY VIDEK. MOVED by Mallea, SECONDED by Norman that Resolution No. 24 -85 be passed authorizing the execution of the Agreement between the City of Caldwell and Troy Videk. Roll call vote. Those voting yes: Mallea, Marcus, Cowles, Raymond, Norman, and Carter. Those voting no: none. Absent and not voting: none. MOTION! CARRIED (DISCUSSION ON RECOMMENDATIONS FROM TREATMENT PLANT) The Mayor called on the City Engineer, Ron Redmond, to discuss the recommendations from the Treatment Plant submitted by Glenn Hollis, the Treatment Plant Superintendent. At the last Council Meeting, Councilman Carter requested that this be addressed at this time. Mr. Redmond pointed out that these recommendations were included in the Annual Report submitted by Mr. Hollis and consisted of suggestions that could possibly improve the system. With regard to sewer maintenance improvements, the recommendation was that all Roto- Rooter service and plumbing shops be required to dump all their sewer tanks at the Treatment Plant instead of raising a manhole up behind their places of business and dumping. Mr. Redmond commented that Higers were the only ones who have a system like this which was agreed to some time ago. A letter could be directed to Mr. Niger to ask that he abandon this dump station and go to the Treatment Plant as everyone else does. There was no control at this time and this was the reason for putting a dump station at the Plant. The Agreement with Mr. Higer was verbal. He kept track of the amount dumped and at the end of each year paid the City for the total amount. Mr. Redmond believed that this practice was to be discontinued once the Treatment Plant constructed their own dump station. The next recommendation was that Section 11 -2, the Western Plumbing Uniform Code, which was adopted by the City of Caldwell in 1962 be enforced as follows: It shall be unlawful for any persons to deposit by any means whatsoever, into any connected drainage system, public sewer, private sewer, septic tanks or cesspool any ashes, cinders, solids, rags, flamable, poisonous or explosive liquids or gases, grease or any other_ thing whatsoever which would or could damage to the public sewer, private sewage disposal system. Mr. Redmond stat =ed that Mr. Hollis was not aware that the City adopts the Uniform Building Code and Plumbing Code periodically and they are up to date. Therefore, this recommendation has been done. The next recommendation was that the line across South Kimball at Manhole No. 191 be replaced. Mr. Redmond informed the Council that what he was referring to was approximately 90 to 100 feet of Book 26 Page 216 eight inch line in that area that should be scheduled for replacement. It was planned to be done this year under miscellaneous construction, Also recommend that a building be built at the Treatment Plant in which to house the sewer machines in order that the :machines may be available for emergency, especially during the winter :months. Mr. Redmond again stated that this building was included in this year's budget and would be constructed. Under Treatment Plant recommended: improvements, it was recommended that a sludge thickner be built at the 6 Treatment Plant. This would help on our over loading problem to the primary digester. Mr. Redmond said that this was budgeted under Revenue Sharing in the amount of $100,000 for this year. This would probably cover about 40 to 45 % of the cost and it was hopeful that the City could receive a Grant from the State. The next recommendation was that the City purchase the 16 acres of land behind the '�n7aste�,,Yater Treatment Plant for further expansion purposes, City Engineer explained that the Mayor has been active in attempting to secure this property and there was a possibility that it would be available January lst, The final recommendation was that the City finish installing the rest of the sprinkler system in the yard. It was suggested by Mr. Redmond that this project be delayed until after the sludge beds were installed. Otherwise the sprinklers would have to be dug up for the installation. The City Council discussed briefly these recommendations. It was agreed that her. Redmond would discuss the recommendation regarding dumping sewer tanks at the Treatment Plant. (REQUEST FROM STATE TO ACCEPT LANDSCAPING) The Mayor again called on the City Engineer, Mr. Redmond, to address this item. Mr. Redmond informed the City Council. and the mayor that he met with the State about three weeks ago on the final inspection of the landscaping. It was the State's request that the City accept the landscaping with the following reservations. Because the soil became sterile on the Northwest quadrant, the grass did not grow in that area. By the Northwest quadrant, Mr. Redmond explained that he was referring to the Boise Interchange on the Canyon Hill side of the Interstate. The State intends to treat the area until the grass is growing. Therefore, they requested that the City not accept this. The State also replanted some Oregon Grapes in the Tenth Street Interchange that died out last year. Recently they were replanted and the State will replace any of them that do not grow. Also, one tree was to be replaced by the State and if the sage at the Tenth Street Interchange will be replaced if it doesn't fill in. Another condition requested by Mr. Redmond was with regard to the landscaping wells and their effect on potential legal problems that are still not settled with the property owners on the Canyon Hill side of the Interstate. Mr. Redmond stated that he made it definite that the City did not want to accept any responsibility for that. The State indicated that it was their construction problem and they would assume the responsibility. Subject to all of these conditions, the State requested that the City accept the landscaping and assume the maintenance. Mr. Redmond explained that more time has elapsed than was originally intended. It was his recommendation that the City accept the landscaping as requested by the State. MOVED By Mallea, SECONDED by Norman to accept the City Engineer's recommendation to accept the landscaping from the State of Idaho. Book 22 MOTIOU CARRIED (PUBLIC HEARING -- AUCTION OF PROPERTY AT 109 PAYNTER) Page 217 The Mayor explained that this was with regard to a piece of property that the City had to purchase to widen Paynter Avenue. It was a very small., triangular piece of property. The Mayor then declared the Meeting open for a Public nearing and asked if there was anyone present at the meeting who cared to speak to this item. As there was no one, the Mayor declared the Public Hearing closed and asked for action from the City Council. The City Engineer suggested that the noon meeting of the 9th of December be scheduled as the time for the auction of the property. The appraised value ;., ;19,200 for this property. (LETTER OF REQUEST FROM FIRE CHIEF) The Mayor read the following letter: addressed to the Mayor and City Council from Tom Burris, the Fire Chief: Over the past few years we have made an effort to build a fire training facility for the Caldwell Firefighters and the surrounding Fire Departments. Now the Idaho Eire Service training in conjunction with Boise State University and the state Fire Marshal see the need for this type of facility. My only regret is that it will be constructed on the old Boise Cascade property in the west part of Nampa. I would like permission to participate with the planning and design of this training facility. Allen Walker and Boise State University representatives have asked me if I could accompany them to inspect and evaluate the training facilities in Vancouver, Washington. The cost for the trip would be minimal as the above agencies will pay for the transportation. The Mayor further stated that he had already approved this request. (STADIUM STUDY BY CSHQA) The Mayor stated that all City Council members received copies of the proposal from the planner. Due to the fact that the proposal was not received until today, the Mayor stated that he would delay action until the Council had time to review it. It would be brought to the Council at the next meeting. (B.F.I. CONTRACT RENEWAL) It was explained by the Mayor that copies of this Contract were also distributed to Council members. Council members expressed a desire to take some time to review the Contract before taking action. The Mayor then asked Council if they had any questions they would .like 'to address to Mr. Peterson as he was present at this meeting. Mr. Peterson stated that first of all they would like for the Citv of Caldwell to know that their intent was to renew the Contract. Also, they would request an increase in the rates for Commercial, but would not consider Residential. This amount would help the company to cover their increases in costs. The mayor further said that he would ask Councilman Carter and Councilwoman Marcus to look over this proposal and report back to the rest of them at the next Regular City Council Meeting. (CANYON COUNTY COMMISSIONER'S PROPOSAL ON ,TAIL FEES) The Mayor stated that this information would be released on Wednesday. Loth the County and the City agreed to make a joint press release on this issue. Book 26 (FINANCIAL STATEMENT) Page 218 Councilman Norman reported that Accounts Payable totalled $440,915.00 for the month. Payroll was in the amount of $161,755.90 of which $53,469.47 was fringe benefits ;raising the grant total in the amount of $656,170.37. MOVED by Norman, SECONDED 3y Carter to approve the financial statement as presented, checks be drawn for the bills, and the Requests for Payment be filed in the Office of the City Clerk. MOTION CARRIED (COMMITTEE REPORTS) Councilwoman Mallea stated that there had been a number of meetings during the week. She would defer to Councilwoman Marcus for a report from the Library Board Meeting. Councilman Carter reported that he atttended the Senior Citizen's Meeting. The Chairman of that group, Alta Williams, has submitted her resignation from that volition. Councilman Carter requested that the Mayor write to Mrs. Williams thanking her for the service she has rendered to the Seniors. He also reminded the Council of the Airport Commission meeting on Thursday Noon in City Hall. It was Councilman Carter's request that all of the Council members try to attend this ;meeting. Councilman Raymond informed the Council that the 9 -1 -1 Committee met on Wednesday and everything was progressing nicely. If tgere was any negative comments, he would appreciate Council letting him know about it. Councilman Raymond also stated that the Parks and Recreation Commission met at noon on Monday. Ken Batt gave an excellent report on what they are doing with regard to assuming the maintenance on the Interstate. Also discussed was the replacement of some of the elm trees in the Park. There was an interesting proposal from the Boy Scouts in a desire to make some utilization of Curtis Park, There will be a meeting to further discuss this proposal. Councilman Cowles stated that he felt the Street Department should be complimented on picking the leaves up around Caldwell. Also, would like to commend Dennis Callsen from the Fire Department on his outstanding job with regard to Fire Prevention Week, Councilwoman Marcus informed the Council that she attended the Library Meeting with Councilwoman Mallea. The teacher's card policy was presented in a corrected form and agreed upon. A business card policy was discussed and it was decided that the Librarian would determine what businesses would have privileges. The annual statistical report was presented and approved to send to the State Library Board. There will be a vacancy on the State Library Board and the Caldwell Library was requested to send suggestions for the new member. Elaine Carpenter's term on the Library ; Board was to expire soon, and she did not want to be reappointed. Therefore, suggestions were requested for her replacement. (MAYOR'S COMMENTS) The Mayor stated that at the last Council Meeting, he requested that Councilman Carter and Councilman Norman report with regard to appointing a Fire Commissioner at this time. The Mayor informed the Council that he had decided to withdraw this request and the Council could pursue this concept after the first of the year if they so desired to do so. Book 26 Page 219 The Mayor also recommended to the City Council that Reverend George D. Godfrey be appointed to replace Alta Williams as the Chairman of the Senior Citizen's Board. MOVED by Raymond, SECONDED by Marcus to accept the Mayor's recommendation to appoint George D. Godfrey to replace Alta Williams as the Chairman of the Senior. Citizen's Board. MOTION CARRIED The Mayor stated that at the last City Council Meeting, the City Council approve the appointment of Dr. Gary L. Benson and Pat Mallea to the Board of Directors for the Industrial Development Corporation. During the week, it was determined that this appointment needed to be accomplished by the passage= of a - Resolution. The Resolution was as follows: A RESOLUTION APPOINTING BOARD OF DIRECTORS FOR THE INDUSTRIAL DEVELOPMENT CORPORATION. BE IT RESOLVED By the Mayor and City Council of the City of Caldwell, Idaho: That the following persons be appointed to serve on the 3oard of Directors of the Industrial Development Corporation as set forth and established by Ordinance No. 1633 passed by the City Council. on December 7, 1982. Dr. Gary L. Benson Pat Mallea Chuck Shafer Al Bates A. E. 01" McCloskey MOVED by Carter, SECONDED by Norman to pass the Resolution establishing the Board of Directors for the Industrial Development Corporation. Roll call vote. Whose voting yes: Carter, Mallea, Marcus, Cowles, Raymond, and Norman. Those voting no: none. Absent and not voting: none. MOTION CARRIED The Mayor also informed the Council that Harry Harper has donated to the City a beautiful Christmas Tree for the holidays. The Mayor said that he had a meeting on Wednesday morning with the State Highway Board with regard 'to the Interchange at Ustick. There being no further business, the meeting was adjourned at 8:25 p.m. APPROVED AS written 1985. Coun atperson coun ` lip rsory�� Ct°uY1 person ATTEST: City C erk