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HomeMy WebLinkAbout1982-11-16city council minutesBook 23 Page 305 COUNCIL MEETING November 16, 1982 7:30 p.m. The Meeting was called to order by Mayor McCluskey. The Mayor requested that everyone stand and give the Pledge of Allegiance to the Flag. The Roll of the City Council was called with the following members present: Raymond, L. Carter, J. Carter, Mallea, Betts, and Cowles. Absent: none. (APPROVAL OF MINUTES) It was MOVED by Cowles, SECONDED by 'L. Carter to dispense with the reading of the minutes of the Regular City Council Meeting of November 2, 1982, and the Regular City Council Meeting of November 9, 1982, and approve them as written. MOTION CARRIED (AUDIENCE PARTICIPATION) The Mayor asked if there was anyone from the audience who cared to bring anything before the City Council that was not on the prepared Agenda. Since there was no one, the Mayor declared that the meeting would continue as outlined. OLD BUSINESS (AWARD BID FOR FIRE DEPARTMENT VEHICLE) The Mayor stated that the first item on the Agenda under Old Business was to award the bid for the pickup for the Fire Department. The Mayor called on Councilwoman Mallea to report on behalf of the Bid Committee. Councilwoman Mallea reported that the Committee reviewed the bids and on the recommendation of the Fire Department and the Committee, the lowest bid that met all specifications was Lanny Berg for a 1983 1/2 ton pickup in the amount of $8,928.51. MOVED by Mallea, SECONDED by L. Carter that the bid of Lanny Berg for a 1983 1/2 ton pickup in the amount of $8,928.52 be accepted. MOTION CARRIED (AWARD BIDS FOR PARKS AND RECREATION VEHICLES) Councilwoman Mallea reported that the Bid Committee went over these bids along with the Parks and Recreation Department and the low bid which met the specifications was a Mazda mini truck from Tom Scott in the amount of $5,288.00; and the low bid which met specifications for the economy wagon was Twin Cities Toyota in the amount of $6,333.25. It was then MOVED by Mallea, SECONDED by Cowles that these two low bids from Tom Scott and Twin Cities Toyota for the mini truck and the economy wagon be accepted. MOTION CARRIED NEW BUSINESS (BID OPENING FOR SURVEY VAN FOR ENGINEERING DEPARTMENT, PICKUP FOR WATER DEPARTMENT, AND LOADER FOR STREET DEPARTMENT) Book 23 Page 306 The Mayor stated that the first item under New Business was bid openings for three vehicles; a survey van for the Engineering Department, a pickup for the Water Department, and loader for the Street Department. He then called on the City Engineer, Ron Redmond, to open the bids. They were as follows: SURVEY VAN Lanny Berg Chevrolet of Caldwell 1983 Chevrolet 1/2 ton Van Net Price: $ 8,518.68 Jim Dobbs Buick of Caldwell GMC Van Net Price: $ 7,748.00 Happy Day Ford E100 Window Van 1983 Net Price: $ 8,364.71 PICKUP FOR WATER DEPARTMENT Twin Cities Toyota Net Price: $ 5,787.00 Happy Day Ford Net Price: $ 6,221.86 Lanny Berg Chevrolet Net Price: $ 6,397.59 Jim Dobbs Net Price: $ 6,562.83 LOADER FOR SREET DEPARTMENT Western Equipment Co. of Boise Caterpillar 930 Net Price: $ 53,950.00 Folger Equipment Co. of Boise Two bids submitted: Model 55C (new) Net Price: $ 43,800.00 Model 55C (demo unit 1982 model) Net Price: $ 40,610.00 Cesco of Boise Two bids submitted: John Deere 5440 (new) Net Price: $ 39,100.00 John Deere 5440 (1981 with 150 hours on it) Net Price: $ 33,797.00 Starline Equipment Co. of Boise International Harvester 5158 Net Price: $ 44,360.00 Arrowhead Machinery Co. of Boise No bid Arnold Machinery of Boise International Harvester 520B Net Price: $ 51,347.00 Century Equipment Co. of Boise Two bids submitted: Case W20C Net Price: $ 36,448.00 Book 23 Page 307 Case W20B Net Price: $ 34,362.00 The Mayor stated that he would turn the bids over to the Bid Committee and they would bring their recommendation back to the City Council at the next meeting. He thanked all of those who submitted bids and their interest in the City of Caldwell. (DISCUSSION ON INDUSTRIAL REVENUE BONDS) The Mayor informed the City Council that he put copies of the Ordinance passed by the City of Boise regarding Industrial Revenue Bond in their boxes and would ask them to take a good look at it. The Council was requested by the Chamber of Commerce to take action on this as soon as possible. This would be discussed at the next meeting and the Mayor would hope to have some suggestions. (RESOLUTION NO. 57 -82 - CARL AND LILA WILCH) The Mayor stated that the next item on the Agenda was a Resolution for a Rehab Loan for Carl and Lila Wilch. Councilman J. Carter read the Resolution by title only as follows: RESOLUTION APPROVING A HOUSING REHABILITATION FOR CARL AND LILA WILCH AND PROVIDING AN EFFECTIVE DATE It was then MOVED by J. Carter, SECONDED by L. Carter that Resolution No. 57 -82 be passed authorizing the Rehab Loan for Carl and Lila wilch. Roll call vote. Those voting yes: J. Carter, Mallea, Betts, Cowles, Raymond, and L. Carter. Those voting no: none. Absent and not voting: none. MOTION CARRIED (COMMITTEE REPORTS) Councilman L. Carter reported that he attended a Senior Citizen's Meeting last Tuesday and they are finally getting their kitchen straightened out which has been a long, drawn out affair. They will be having a Christmas Bazaar on December 15th at the Center. Councilman Carter also reported that the Centennial Calendars were going fast and they found it necessary to order another two thousand. Councilman Cowles informed the City Council that he would be out of town on vacation from November 22nd through December 2nd. (FINANCIAL REPORT) Councilman Betts reported that the Finance Committee did go over all of the Requests for Payment. The total expenditure for last month was $587,171.98; the payroll was in the amount of $198,028.32 of which $41,497.88 was fringe benefits and the regular accounts payable was $380,143.00. It was then MOVED by Betts, SECONDED by J. Carter that the checks be issued and the Requests for Payment filed in the Office of the City Clerk. MOTION CARRIED (TELEPHONE PROPOSAL) Councilman Betts stated that the City Council or the Mayor turned over to him a telephone proposal for a Watts Line for the City of Caldwell. A presentation was made by a representative from Mountain Bell and Councilman Betts said that at that point he wanted to compare with some figures that he had from a previous study done for his office. Two things have happened; number one Book 23 Page 308 was that when he did his study, the Watts line both inter and intra State was only allowing ten hours of usage a month until it went into another rate which was considerably higher than to direct dial long distance. If you went over the ten hours by very much, you were much further ahead not to have the Watts line at all. Mountain Bell changed and have extended the ten hours to fifteen hours now and reduced the rate too. Basically, the proposal given to the City and the comparison given was correct and it looks like with the two lines and after the initial installation cost, the City would realize a fifty percent reduction on long distance charges. Councilman Betts went over the cost's for the benefit of the City Council and explained how and where the phones would be installed. It was Councilman Betts' recommendation that the City install an inter and intra Watts line only on long distance calls. The City Council discussed this recommendation at some -length. It was - then MOVED by Raymond, SECONDED by Cowles that the City of Caldwell install the Watts line as recommended by Councilman Betts. MOTION CARRIED (PROPOSAL FOR NEW GOLF FEES FOR 1983) Councilman Betts informed the City Council that last Friday the Golf Board of Control met and he attended along with Councilman L. Carter. The courses did do very well in their golf receipts this year. The major item at the meeting was to establish - the rates for the next year and was very difficult for them to do as they were not only talking about their friends and neighbors, but themselves as well. The Board increased rates and they eliminated categories as far as Season Tickets were concerned. The proposed 1983 fees for golf were as follows: Cart Storage $ 150.00 Jrs; Fairview only thru 13 yrs. 25.00 Jrs; both courses thru 18 50.00 Single Adult; 250.00 -- Man & Wife 350.00 Seniors; 65 yrs & over 200.00 Seniors; man & wife over 65 275.00 Full time College of Idaho students 100.00 Green Fees: Purple Sage: 9 holes $ 5.50 18 holes 8.00 Fairview; 9 holes 5.00 L8 holes 6.00 Season tickets subject to 3% tax Councilman Betts further said that the categories eliminated were the Senior Citizen rates for ,people over 75 yrs. both the single and man and wife; the family ticket for families of three or four and the College of Idaho student non- resident. It took a lot of courage and intelligence for them to approve the rates as they did. This increase for this year will be put into a dedicated fund for Capita]_ Improvement and equipment and they would like to have a percentage put into this fund from now on. There has not been any monies put aside for replacement of equipment or a new clubhouse that has been needed for some time. Councilman Betts stated that he would like to commend them for taking this positive step. It was then MOVED by Betts that the City Council accept - the Golf Board of Control's .recommendations for golf fees for 1983 season which runs from January 1„ 1983, through December 31, 1983. Book 23 Page 309 Councilman L. Carter SECONDED the motion, but stated he would like to offer an amendment to the motion. Councilman Carter informed the Council that towards the last of the lengthy Board meeting, he felt that they rushed through too fast. The Seniors, 75 yrs and over and Seniors, man and wife 75 and over, was eliminated and put them in the 65 yrs and over category which actually raises their tickets from $105.00 to $200.00 for a single and man and wife from $150.00 to $275.00. Councilman L. Carter stated that he felt the Board didn't take this into consideration and he would like to refer this one particular category back to the Board. It was Councilman L. Carter's suggestion that the motion also include that the rates be approved subject to this one category being referred to the Golf Board of Control. - to take whatever action they would feel necessary. Councilman L. Carter further said he did not mean for the Council to take action, but rather that it be sent back to the Board for reconsideration. The Council discussed this item at some length with several of the Council expressing concern that the recommendation came from the Board. Councilman Raymond stated that he felt the Council should approve the rates and then the Board could bring this portion back if desired with a recommended amendment to the approved rates. Councilman Betts stated that the Council could approve the rates as presented now and then the City Council members of the Golf Board could take this recommendation as presented by Councilman L. Carter back to the Board for consideration and then bring it back to the Council. It was also suggested that if those in this particular category do come in to buy their season tickets that they be told to wait as there may be a change. Councilman L. Carter then stated that he would second the motion and after a vote would propose another motion. The Mayor then asked for a vote on the motion as made. MOTION CARRIED Councilman L. Carter then MOVED, and it was SECONDED by Betts that the rates for Senior Citizens 75 yrs. and over be referred back to the Golf Board of Control for their :reconsideration. Councilman Betts stated that the only problem he had with this motion was that by doing this the Council was sending back a recommendation made by the Board and it would seem to the Board that this request was the feeling of: the entire Council. It was still Councilman Betts' recommendation that the two Council members assigned to the Golf Board take this request back to the Board and ask them if they would like to make a change in this category. Councilman L. Carter then stated that he would withdraw his motion with the consent of the second and make another motion. Councilman Betts agreed to withdraw his motion. and it was then MOVED by L. Carter, SECONDED by Mallea that Councilman Betts and Councilman L. Carter take this proposed amendment with regard to the 75 yrs. and over golf fees back to the Golf Board of Control for discussion. MOTION CARRIED Councilman Betts also commented that he would like to hear a report from Sue Gilroy with regard to the Hoedown. -- (CONTINUATION OF COMMITTEE REPORTS) Councilman Raymond reminded the City Council of the Firemen's Ball which was this coming Friday night at the Elks Club. Councilman Raymond also said that 'he would like to discuss the Christmas Tree that was always put up in the downtown area. Several citizens have suggested that the City change the location of the tree this year. If it was in an area close to the downtown area such as a large parking lot, there could possibly be caroling and other activities around the tree. The Mayor agreed that this Boo]< 23 Page 310 was a good suggestion and informed the City Council that he had already received a tree from Harry harper_. It was agreed that some thought would be given to this suggestion. Sue Gilroy was then recognized and gave a report with regard to the Hoedown - that was sponsored by the Library. (MAYOR'S COMMENTS) The Mayor informed the City Council that he placed in their boxes information on Sexual Harassment which was prepared for the employees of the City of Pocatello. It was mandated that this be included in the City Policy and he would as] the Council members to give it some study. The Mayor also stated that he had a- call from Mr. Harris, the new Prosecuting Attorney, and the Mayor said he would like to have the - City Council give consideration to hiring Mr. Harris at this time and having him work with Dennis Goff. If it was decided to continue with Mr. Harris, who was very interested, between January and the lst of March and then they could take a look at it again the 1st of March when the law was changed. The Mayor further said that this was just mentioned for Council's consideration and information. The Mayor further said that there was to be a Parade in Boise on the 27th and he was not able to attend. Councilman Cowles stated that he would attend. The Mayor then read a letter addressed to whom it may concern from Gene R. and Phyllis Baxter as follows: In a desire to increase the property base in Caldwell, we are building two patio homes. In order to obtain the first mortgage it is necessary that the City of Caldwell Local Improvement District 081 subordinate their position to the financial institution. Gene and Phyllis Baxter agree to be responsible to insure the payment of the L.I.D. #81 on Block 2 lots 1 and 2 of the De La Cherie subdivision. We also agree to reimburse the City of Caldwell any legal cost to make this possible. We respectively request that this be granted. /s/ Gene R. and Phyllis Baxter The City Engineer, Ron Redmond, addressed this item and stated that he had talked with Mr. Baxter. Mr. Baxter intended to construct townhouses on these 2 lots and the bank that he is going through apparently has an inhouse policy that won't let the bank hold a second on any kind of a loan. With the City holding first mortgage due to the L.I.D., the bank won't =Loan the money for construction without having a first mortgage. Mr. Baxter is requesting that - the City change their first mortgage and the City take a second. Mr. Redmond said that he did not think it was possible to do this, but did calf_ the City Attorney with regard to the possibility. Mr. Smyser suggested that Mr. Baxter write this letter and Mr. Smyser also indicated that it was probably legally possible to do it as long as the City was satisfactorily covered from a monetary standpoint. However, this could be setting a . precedent which may not be the wishes of the Council. The City Council discussed - this at some length and it was then MOVED by Mallea, SECONDED by Raymond that the City Council approve this request subject to agreement by the City Attorney and the City Engineer. MOTION CARRIED The Mayor said that he would like to have a volunteer from the City Council to attend a dinner on the 30th of November at 7 :00 p.m. which was a Legislative Committee Meeting at the Nazarene Church. Book 23 Page iii There being no further business, the Meeting was adjourned at 8.50 P.m. ATTEST: City Cl } THIS 7th DAY OF APPROVED AS wr.it+ ezy