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HomeMy WebLinkAbout1976-11-16city council minutesBook 17 REGULAR MEETING November 16, 1976 6:30 P.M. The Meeting was called to order by Mayor Pasley. Page 229 The Roll of the City Council was called with the following members present: Williams, Raymond, Banks, and Bauman. Absent: Olesen and McCluskey. (APPROVAL OF THE MINUTES) MOVED by Williams, SECONDED by Banks to dispense with the reading of the minutes of the November 2, 1976, Regular Meeting and approve them as written. OLD BUSINESS MOTION CARRIED (BILL NO. 34; ORDINANCE NO, 1402; REGULATION OF DUTCH ELM DISEASE) The Mayor stated that the first order of business would be consideration of the proposed ordinance regarding the regulation of Dutch Elm Disease. The Mayor read the Ordinance by title only as follows: AN ORDINANCE AMENDING TITLE S, OF THE Mf.TNICIPAL CODE, CALDWELL, CANYON COUNTY, IDAHO BY ADDING A CHAPTER -TO BE KNOWN AND DESIGNATED AS CHAPTER 10, TITLE 8, PROVIDING FOR REGULATION OF DUTCH ELM DISEASE; DECLARING PUBLIC NUISANCE; PROVIDING FOR INSPECTION; PROVIDING FOR ABATE- MENT; PROVIDING FOR SPRAYING AND TREATMENT; PROVIDING REMEDIES; PROVIDING NOTICE; REPEALING ALL LAWS INCONSISTENT HEREWITH; PROVIDING FOR EFFECTIVE DATE. Councilwoman Bauman said that she would be the sponsor of this Ordinance. MOVED by Bauman, SECONDED by Raymond to suspend the rules requiring the reading of a bill three separate days and that Bill No. 34 be read the second time by title and the third time in full, section by section. The Mayor called for a roil call vote. Those voting yes: Bauman, Williams, Raymond, and Banks. Absent and not voting: Olesen and McCluskey. Those voting no: none. MO TION CARRIED The Mayor directed the Clerk to read the Bill the second time by title and the third time in full. The Mayor then recognized Councilman McCluskey's presence in the Council Chambers and ,asked that he be counted:as present.- MOVED by Bauman, SECONDED by Raymond that Bill No. 34 be passed and entitled Ordinance No. 1402. The Mayor called for a roll call vote. Those voting yes: Bauman, Williams, Raymond, and Banks. Those voting no: none. Abstain: McCluskey. Absent and not voting. Olesen.,, MOTION CARRIED (ORDINANCE AMENDING THE TREE ORDINANCE) The Mayor then stated the next order of business was consideration of the Ordinance changing the tree ordinance. The Mayor read as follows: Book 17 Page 230 AN ORDINANCE AMENDING CHAPTER 2, TITLE 8 OF THE MUNICIPAL CODE OF THE CITY OF CALDWELL, CANYON COUNTY, IDAHO, REGULATING TREES BY PROVIDING DEFINITIONS; DELETING REFERENCE TO CITY ENGINEER AND SUBSTITUTING THEREFORE PARK SUPERINTENDENT; DELETING REFERENCE TO FIRE LIMITS OF THE CITY; DELETING PROVISION FOR SPECIFICATIONS OF TREES AND RESTRICTION ON SPECIES OF TREES; PROVIDING FOR RULES AND REGULATIONS; PROVIDING THAT IN CASE OF EXTREME FINANCIAL HARDSHIP THE COUNCIL MAY ORDER REMOVAL, TREATMENT OR TRIMMING OF TREES, PLANTS, VINES OR SHRUBS ON PARKWAYS OR PRIVATE PROPERTY AT NO EXPENSE TO THE PROPERTY OWNER; PROVIDING EFFECTIVE DATE; REPEALING ALL LAWS INCONSISTENT HEREWITH. Councilwoman Bauman stated that she would sponsor this Ordinance. The Mayor said that he felt that due to the fact that there was not the pressure to have this Ordinance passed immediately as there was for the Ordinance regarding the dutch elm disease, he would recommend that this be the first reading. The City Attorney also recommended that it be the first reading. The Mayor then announced this would be the first reading of the tree ordinance and that the discussion would be postponed until the next meeting due to the lack of time at this Meeting. NEW BUSINESS (BID OPENING - SEWER LATERAL EXTENSION) The Mayor called on Mr. Lewis, the City Engineer, to open the bids for the sewer lateral extension at Green Acres Addition #2 as follows: A. and J. Construction of Homedale Total: $ 12,502.25 Quinn Robbins of Boise Total: $ 10,603.70 Bob Inselman Plumbing of Nampa Total: $ 9,414.99 Bob Sommer Construction Total: $ 11,966.75 MOVED by Banks, SECONDED by McCluskey that the City Council refer the bids as read to the Finance Director, Mr. Horan, and the City Engineer, Mr. Lewis, for their consideration and award. (APPLICATION FOR HARDSHIP DISCOUNT) MOTION CARRIED The Mayor explained that the next order of business was an application for a hardship discount for sanitary service. The Mayor said that it was for an eighty year old lady whose only income was from Social Security at $119.00 a month. Councilman Raymond said that he had checked this application out and found it to be a valid request. MOVED by Raymond, SECONDED by Williams that the request for hardship discount for sanitary service be granted. MOTION CARRIED (CLAIM AGAINST CITY - HAZEL PEGRAM) The Mayor presented a claim against the City of Caldwell by Mrs. Hazel Pegram for injuries sustained after a fall on the street by Pennywise. The amount was for $62.00 to Dr. McCary. Book 17 Page 231 There was no letter of explanation attached, only the bill to the doctor. MOVED by McCluskey, SECONDED by Banks that the claim be denied and turned over to the Finance Director who in turn will refer to the Insurance Company. MOTION CARRIED (DISCUSSION ON PARLIAMENTARY PROCEDURES) The next order.of business was the discussion of Council policy on Parliamentary procedures. The'Mayor distributed to each member of the City Council a copy of procedures which could be made.a part of policy for the City of _Caldwell. He further explained that at the A.I.C. Workshop they had in their booklet a number of parliamentary motions. The only big difference was that the A.I.C. contained a motion to day on the table. The one that the Mayor submitted to the City Council did not have this. The Mayor felt that when a motion was made to lay on the table and it was immediately seconded, there was no chance for debate or discussion. After some discussion regarding these two procedures, several members of the City Council stated that they would like to have a chance to study both of the procedures and have the Mayor's procedures as he presented them set up in a form as the ones from the A.I.C. were presented. MOVED by McCluskey, SECONDED by Raymond that the Mayor's recommendation for parliamentary procedures be accepted. More discussion then followed this motion and it was still suggested by several of the City Council that both procedures be studied together. The Mayor then called for a vote of the motion as made by Councilman McCluskey. He then asked for a show of hands due to the fact that the vote was so close. The vote by a show of hands indicated two were yes, three were no. MOTION DENIED MOVED by Banks, SECONDED by Bauman that the parliamentary procedures as presented by the Mayor be put in the same form as the ones from the A.I.C. and the'Council be given a chance to look them both over in this form before a decision was made. MOTION CARRIED (LETTER FROM THE AIRPORT COMMISSION) The Mayor then read a letter received from the Airport Commission addressed to the Mayor and City Council as follows:. At the last Regular Meeting of the Airport Commission, the members discussed at some length the possibility of having a booster well drilled out by the new airport. It was reported to the Commission that the City of Caldwell was dedicated to construct a new well each year. The Commission members felt that it would be advantageous to the airport as well as to Canyon Hill to have the well this year in the area of the new airport. A motion was made by Bob Nicholes and seconded by Bill Keys that a letter be written to the City Council requesting a review be made as to the possibility of constructing a new City well to service the new airport and Canyon Hill for fire protection as well as to tie into the City water system. In this motion, it was also recommended that the City Engineer look into the.possibility of developing Linden Street from Cleveland to the access road only. Book 11 Page 232 We would respectfully request that the Mayor and City Council consider these two recommendations Sincerely; /s/ Dean Dishman Chairman, Airport Commission The Mayor explained that the Water Superintendent informed him that the next City well was to be at the corner of Spruce and Montana. Much discussion followed regarding the situation at the new airport. The Mayor stated - that he had not talked with the City Engineer regarding this request. It was pointed out that there would have to be water in the airport area in order for the area to develop at all. There was a house well available, but that was all at the present time. MOVED by McCluskey;' SECONDED by Raymond that the problem be referred to the City Engineer for his study and he was to report back to the City Council. MOTION CARRIED (AUTHORIZE PERSONS TO ATTEND REVENUE SHARING WORKSHOP) The Mayor explained that there was to be a Revenue Sharing Workshop on December 13th, in Seattle and he felt it was very important for Caldwell to be represented at this Workshops It was to b a one day workshop and those attending could fly back that evening after the Workshop`. The Mayor stated that he would appoint the Finance Director, Don Horan, to attend this Workshop along with Councilwoman Alta Williams with Councilman Al McCluskey as her alternate if she'would be unable to attend. This would be at the City's expense. Some discussion followed among the City Council members as to whether'it would be advantageous to send one of the new Council members, but it was 'determined that the Chairman of the Finance Committee, Alta Williams, should be the one to attend this Workshop. It was also suggested in the discussion that'perhaps'the Finance Director could'sta:y an extra day to clear up some'details involving the F.A.A. and the construction of the new airport. (FINANCIAL STATEMENT) Councilwoman Williams reported that there was warrants in the amount of $133,494.21 and a payroll totaling $94,781.73. MOVED by Williams, SECONDED by McCluskey that warrants be issued for these claims and for the payroll. MOTION CARRIED (LETTER FROM SWIM TEAM PARENTS ASSOCIATION) The Mayor read a letter addressed to the City Council as follows: The Caldwell Swim Team Parents Group is requesting that the 'City Council allow us to reserve : the Caldwell Swimming Pool on two weekends in the summer of 1977. The first reservation would be requested for our annual Pentathlon. We would request that this be held' Saturday and Sunday the 2nd'and'3rd of July. If this does not meet with your approval (July 4th weekend) another alterative would be to use the 9th and 10th of July, the following weekend. The Idaho State Class A swim meet would be held'in Nampa this year on August 11 -14. In conjunction with this swimming meet Caldwell will host the Idaho State Class A diving meet on August 11 Book 17 Page 233 and 12. Could we please reserve the Municipal Swimming Pool for diving competition on those two dates. Thank you very much for your continued support of Caldwell Swimming achievements. Sincerely, Isl Richard T. Roberge, M.D. President, Caldwell Swim Team Parents Association It was suggested by Councilman McCluskey that perhaps this request should-be referred to the Recreation Committee for their recommendation. It was also discussed that there were complaints last year regarding the swimming pool being closed later in the day on the Fourth of July when the Swimming Meet was over. There was actually not complaints regarding the pool being closed for the meet, but they did object to it not being open later ter in the evening. MOVED by McCluskey, SECONDED by Bank's that this request be referred to the Recreation Committee and they"would in turn submit their recommendation to the City Council for their December,7th, Regular Meeting. MOTION CARRIED (LETTER FROM PACIFIC EMPIRE LIFE) The Mayor explained that a letter was received from Pacific Empire Life Insurance Company addressed to Don Horan, the Finance Director. Mr. Horan explained that the letter was regarding the Association of Idaho Cities deferred Compensation Program. It was stated that this Program was available for employees and elected officials of the City o ' of Caldwell and they - would like to set up a schedule to discusslA 'ts the employees. Mr. Horan explained that this was a deferred tax free investment program for retirement purposes. Councilman McCluskey stated that he felt it should be a policy to have City Council approval before anyone could solicit the employees of the City of Caldwell. MOVED by McCluskey, SECONDED by Bauman that the City Council adopt a policy of no solicitation to employees without prior City Council approval and also that this request as read tonight be approved. MOTION CARRIED (DISCUSSION REGARDING EMPLOYEE AND SUPERVISOR OF THE YEAR AWARD) The Mayor explained that at the previous City Council Meeting the Council approved in principle the Employee of the Year Award and the Supervisor of the Year Award. After this Meeting several suggestions were given to the Finance Director regarding these awards. Since then, a format was sent to each member of the City Council as to how the award should be accomplished. MOVED by Banks, SECONDED by Raymond that the Policy be approved of having an Employee of the Year Award and Supervisor's Annual Award. MOTION CARRIED (STEP IN GRADE PROGRAM) Mr. Horan, the Finance Director, explained that the City had noox I/ Page 234 contracted with the Association of Idaho Cities, at no cost to the City of Caldwell, to have a study made in salary comparison of the employees of the City of Caldwell to related industries in the area with the exception of the Police and fire Departments. The Police and Fire Departments have to be compared with Police and Fire Departments in cities of comparable size. Thirteen to sixteen firms were contacted and an average was compiled. Mr. Horan further explained that a Three Phase Step in Grade System was what was being required by Affirmative Action, but he was suggesting to the City Council that they accept a Policy of a Seven Phase Step In Grade Program and also acknowledge a longevity system. He cautioned the Council that once this was accepted they could not revert back to the other system of blanket raises and he again stated that they, only had to accept the Three Phase Program. MOVED by McCloskey,- SECONDED.by Raymond to accept,the.Seven Phase Step In Grade Program Policy as presented by the. Finance Director, Mr.. Horan. MOTION CARRIED There being no further busines.s,..,.the..Meeting was.adjourned at 7:30 P.M. APPROVED AS written THIS 7th DAY OF Dece mber , 1976. } Mayor C ATTEST: City Cle