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HomeMy WebLinkAbout1971-11-15city council minutes139 other flow although in going through this, Mr. Sorenson had worked for the City of Pocatello and this was their best source of experience so Far as he could find. He stated that most of their other e#erience had been in industrial plants although there was another person with the firm who had had some mnnioipal street project ezperience. With regards to Mr. Blakley, Mr. Lewis stated that Ron himself was probably the only one in his firm with municipal street eiperiance, and, he added that he would have no reservations about either of the engineering firms. Councilman McCloskey commented further in that he thought Mr. Blakley was pretty busy right now and Mr. Lewis answered that he thought he was but he added that he had been looking at the specific expar- Iowa to go with the specific job. Also, in answer to the question, Mr. Lewis told the Council that he thought, after the Council had determined as to which firm was to be selected, the next step was to deter- mine what their fee would be for a preliminary and he said this should be a definite amount. In answer to the question by Councilman Banks as to whether the City would be bound or committed at this point should they feel that the fee presented was too high, Mr. Lewis told the Council that, at this point, all the City would have done was to have indicated their position and they would not have com- mitted the City to the entering of an agreement] that they were not,-bound in any way. After some further discussion, it was moved by Councilmen McCloskey, seconded by Councilman Daven. port, that we ask Alpha Engineers to present to the City a cost estimate for the proposal for the pre rimim engineering as outlined for the downtown area. A vote was taken and the motion carried. It was then moved by Councilman Banks, seconded by Councilman McCloskey, that this Special Msetieq adjourn. A vote was taken and the motion carried. The meeting adjourned at 4 :15 P.M. 1 city Caere Published in the News- Tribune this of , 1971 COUNCIL CHAMBERS November 15, 1971 8.00 P.M. i I L The Council met pursuant to recess and acknowledgement of notice in the following form: We, the undersigned Mayor and Members of the City council, of the City of Caldwell, Idaho, hereby acknowledge notice of a Recessed Meeting of the said City Council to be held in the Council Chambers in the City Hall of Caldwell, Idaho, at the hoar of B:CO P.M. on the 15th day of November, 1971, for the transactio7 of all business in connection with the following object. new and unfinished business. Witness our signature this 15th day of November, 1971: M e Mayor Charles W. 'Carpenter presiding. Upon R011 Call, the following Councilmen answered present: Charles C. Banks, Alfred H. KaCluskey, James W. "Bill" Keys, C. A. "Chet" Davenport, and James R. Dakan. Absent: V. Jay Martin. REQUEST TO HOOD PAAKM METERS - APPROVED For the first order of business, Mayor Carpenter acknowledged Mr. Earl lavan. On behalf of the Downtown Merchants Association, Mr. Levan requested that the parking meters in the downtown area be headed from Thanksgiving to Christmas. He also mentioned that the merchants would be putting up a Christmaar tree, which would be lighted, on Kimball Avenue between King wa Variety and Moore Stationery, and, also approod- mately one hundred small trees would be placed on the base of the parking meters to line the downtown abroad Regarding the small trees, Mr. Levan commented that the Merchants Association was establishing $150.00 in prize money to the interested groups for decorating the trees. Also, it was indicated that the parking lot r 140 peters would not be hooded due to the agreement with the Union Pacific Railroad Company; however, there Seemed to be agreement in that the parldng on thcss meters mould not be enforced during this period of time. A motion was made by Councilman MoCluskey, seconded by Councilman Banks, to approve the request of the merchants to hood the parking meters between Thankagiving and Christmas and to give them permission to use the base of the motors for Christmas tress. A vote was taken, and the notion carried. pRopOSAL plhdAl ALPHA ZKOn EER9 ON DC9iRTCNN L.I.D. The Mayor requested City Engineer Mal Lewis to review the proposal submitted by Alpha Engineers For the benefit of the Council. Mr. Lewis first proceeded to road the following letter from Alpha Enginseres Movember 15, 1971 The Honorable Charles Carpenter Mayor of the City of Caldwell City Hall Caldwell, Idaho - 83605 Subject: Proposal to offer Engineering Services on contemplated LID project in Downtown Caldwell This letter together with the enclosures listed constitutes our offer to provide angimer- ing services required to accomplish the L.I.D. project as outlined to us by your Engineer, Mr. Melvin Lewis. Enclosures accompanying this proposal are: 1. outline of the L.I.D. project as given to us by Mr. Lewis with clarifications as noted. 2. Estimated engineering cost with explanation. 3. Hourly fee schedule. 4. Proposed contract form for engineering services (two copies, one to be returned after approved and signed). 5. Additional recommendations. We arm prepared to proceed immediately with the preliminary engineering with the under- standing that our report will be submitted within six weeks after being authorized to proceed. If authority to proceed is delayed beyond 30 days of the date of this proposal re- confirmation of the proposal in required. We are pleased to serve the people of Caldwell and will be awaiting your reply. Very truly yours, ALPHA =DMERS, TO. /a/ Richard F. Williams Mr. Lewis then read Enclosure #2 as follows: ENIHATED 1 GWKERINQ CCST In order to arrive at the cost of engineering for the preliminary studies ae defined by this proposal we have estimated that the engineering effort will require 40% of the total engineering effort required for the construction phase of the project. Using the standard gas schedule for average complexity jobs as published by the Consulting Engineers of Idaho we have estimated that the engineering coat for the proposed preliminary study will be $9040.00. We propose to bill for engineering services in accordance to the attached hourly fee sched- ule with a guaranteed maximum of $10,000.00. The engineering costs for this preliminary study will be deducted from the cost of final engineering (6.6$) for the working drawings and specifications, provided there are no major changes required to the design concepts recommended in the preliminary report. Billings for engineering services will be made an a bi- weokly basis corresponding with the engineers payroll period, and eha11 be due within 30 days of the engineer's submittal of his bi- weekly invoice. Councilman Davenport asked Mr. Lewis if he understood correctly in that the $9,040.00 minimum was 40% of the overall estimated cost of engineering; to which Mr. Lewis answered in the affirmative. The City Engineer stated that also enclosed was the Agreement for Engineering services. He added that this was the same agreement form as was signed with HLakely and was the standard fora of the Consultiq Engineers of Idaho. The Agreement was then read. Councilman Davenport then inquired as to the time required for the preliminary. Mr. Lewis anewei4 that it would be completed six weeks after the award. Discussion followed as to the amount of monies budgeted for this year and also, Mmbyor Carpenter 1 10 commented in that consideration would need to be given to other things such as what additional expense would be needed for purposes of budgeting next year in this regard. Mr. Gale Horns told the Mayor and Council that he thought a lot more was involved here than what they were interested in for their part and he commented in respect to storm sewer drains, eto., and he said they were concerned with the widening of the streets and the improving of the parking areas and so on. He also referred to the front footage costs and said that this was what they would need to know. Mayor Carpenter commented in that the other things would need to be done and said there would be no way for doing the widening of the strests and not taking care of the other things necessary without just creating more problems. He stated that they were talking about a pretty good sized area and there was a lot of money involved; also, that by this presentation, it was going to cost about $10,000.00 to determine an estimate of what the City's cost would be and what the front footage coats would be for the property owners involved. Councilman 11coluskey commented in that it would appear that the City was stymied at this point and stated that he felt that the fact& and figures now an hand should be presented to the Retail Merchants In order to determine what interest might be generated in this project. In discussing the need for and costa of replacing and improving the storm sewers, the City Engin- eer stated that, if the Council followed previous policy, this would be a City coat and would not be aeses- sed against the property owners; however, he added that this was one of the quetions of the Engineering firs which would need to be answered, along with others. The City Engineer also clarified to Mr. Russ that be had given to the Engineering firm the exact information given to him by the Retail Merchants Assoc - iation, each as nine foot sidewalks and a sixty -two foot wide street; that these things had been determined by them rather than himself. He pointed out that, if the street light poles were left where they were in their present location, the merchants now had the street width they were going to have as the poles were set with what was thought to be an adequate margin back to the curb with the present street being fifty -six feet in width. He said they couldn't possibly got more than an additional foot and that he wouldn't recom- mend that with angle parking although he had asked the Engineering firm to investigate the intersections two ways -- leaving than practically as they were now so as to leave the strain poles on the corner, and, the other was to change them so that it would all be the same width. He commented further in that every effort was made to follow the recommendations of the Retail Merchants to the letter. In answer to the question by Councilman Keys, Mayor Carpenter stated that the City might possibly have $5,000.00 which could he expended for this purpose daring the present Fiscal Year. Councilman Keys then inquired as to whether or not it would be feasible to do this on a basis of one -half of the engineering being done now with the balance being done after the first of next year and, after some discussion, it appeared that this might be a possibility. Mr. Lester E. Carter, Councilman elect who was present for the meeting, spoke in that he thought the City should get the Engineering Study now and suggested working out something along the lines as pro- seated by Councilman Keys. Councilman Davenport commented also and suggested the possibility of the Retail Merchants provid- ing the additional amount of $5,000.00 for participation in those costs. Mr. Hume stated that he would bring this up to the Retail Merchants and find out. After sews further discussion; it was moved by Councilman Keys, seconded by Counc tavenport, to approve the Agreement with Alpha Engineers, Inc. with a maximum of $5,000.00 to he paid during this 1971 Fiscal Year. A vote was taken, and the motion carried. W310013 FROM MAYOR TO JOE GAMMA, LES CARTER AND LW KEMPOOT i Mayor Carpenter welcomed Mr. Joe Gamboa and Mr. Las Herter, the two Councilmen Elect, who were present at the meeting. He also extended a weloome to Mr. Law Kerfoot, Manager of the Caldwell Farm Labor cam. REPORT Gu HOMATION BOARD KW3N0 The Mayor requested a report an the November 10, 1971, meeting of the Recreation Board from Coun- oilman Hanks. 42 ower Councilman Banks proceeded to road the minutes of the meeting as foll November 10, 1971 The recre ation board met Wednesday seeming, November 10th. Discussion vas held concerning the now m4ndng pool and the f011OWing re c omnandatl 0 , s ware med64 moved to recommend to the city council that the swimming pool rema closed Lar k ar summer of 1972, or Stu the Pool is coapleted, with the 'In' budgeted funds applied to the new facility• The motion was seconded by Pat7. Rage and unanimous approved by the Hoard. Motion was made by Darrel Deide to alter the No. 3, Z- ahapmd pool plan as follows A. Increase the depth of the diving area from 10 ft. to 12 ft. H. Inornaso the dimensions of the diving area from 32 6" x 40' to 32' 6" x 63', an addition of approx. 23' to the width only. C. Install a 3 motor diving board to this area. The motion was seconded by Paul RayS and unanimously approved by the board. Darrel Deide, Recreation Hoard Secretary commendation of olago" was olarifisd by Councilman Hanks in that in Nov of The re ason for the vas $111.10; in �, $2,735.705 in Jn7Y, set gear, the pool vas opened on weekends and the money reaiaaed 1,635.35; and in August, when the Health Department required Pool operation on a part time closed -port ;ime opened bads, the total received vas $117.75• the cosmnendatichs It was then moved by Councilman Hanks, seconded by Councilman Dakan, to aaoept n, of the Recreation Hoard and explore the possibilities of altering the Z- shaped pool PUa• A vote vas taken and the notion carried. TRBATNM PLANT ��p Op PHO.DZCT a Order No. 3 for the Sewage CRANOIS ORD&[;S N0. 3 and 4 - r Carpenter presented Chang For the information of the Canncil, Nag° Order indi cated the changes to be made in Treatment Plant Improvement Project. He stated that the Change the Contract as follows (1) Air surge of 12 -inch mall casing complete Additions $200.00 (2) Credit for '0811 casing depth of 28 fast as compared to specified depth of 30 foot Deductions $ 34.0 to from Contractor. (3) purchase of dawatering Psuap, a41e Additions $986.00 The Mayor stated that by the Change Order, the smosmt of the basic Contract would be increased by $1,154 He oleo mentioned that the Federal Government had approved the Change Order, but no work had yet been received from the State. seconded b9 Councilman fteye, to approve the Change A motion Was made by Counc MoCl,ekey, order. After a vote, the motion carried. Mr . L then reported that another Change Order would be issued to reduce the Contract amount ffi40.00 duce no ripe was put up by the Contractor. He recommended that the Counci au thorize the Mayor to approve thin Change Order, which would be Number 4, vihen it vaa issned- A motion gc authorizing approval eae made by Councilman Hanks and seconded by councilman McClneloa, A vets was taken and the motion Carried. OUTES T FOR ANBSYA'IION 'DONALD ed W I N & A SS t it that Donald Donn and Ass"Ietsa had requested annexation O Mayor Carpenter intoned the Oovnc outside of the ciir limits. l north of Linden Street and West of Marshall instruct the City Attorney to Avenue, property It was moved by Counoilmars Rays, 89 of by Councilman Banks, to tion of the property Gpon vote, the motion carried. dray np the necessary document. to bring about asmexm IM IDAHO of Idaho by W- 01 AORE�T �A�O S0 tedthe�follo,g t fry the First � cnrity Hank The Ngyor the, pre Donnie F. Sonar+ Honorable Mayor and City Council City of Caldwell Idaho Oentlammn= 1431 You have advised us that you contemplate a special bond election to submit to your qualif electors the queation of issuing general obligation swingaing pool bonds of your City in the arm of $ 166 and you would like us to assist you in a financial capacity in the matter of issuance and sale of said bonds. With regard to pre - election financial information concerning year City, we x111 submit for your consideration the following important factors: 1. ■ financial stuff covering various general obligation bond maturity schedules with probable interest costs, plus projection of assessed valuation and mill levy production. 2. You agree toenpl.oy a firm of nationally known bond attorneys to provide the necessary legal proceedings in collaboration with the City Attorney. 3. Suggestions for pre -election advertising, plus a printed voter in- formation brochure to be distributed by the City, presenting the most important factors surrounding said bond issue. With a sacoee bend election, we Will complete the following necessary procedures: 1. Compile economic and financial data concerning your City, and prepara- tion of a " prospectus" to submit the important factors surrounding said bond issue to prospective bidders or underwriters. 2. We will supply you with a list of approximately 400 prospeoitive bidders (banks and bond dealers) to whom the prospectus can be mailed along with the notice of sale, or we will mail the prospectus at your request. In addition, we will create bidding interest in your bends by our daily phone contact with various dealers and banks. 3. Prior to setting the date of the bond sale, we will give you a complete bond market analysis to help ascertain at what time the bands can be sold to the bast advantage. In addition, as will provide Moody's and Standard & Poor's, the beet known rating services, with the necessary financial and economic data to secure the highest possible rating on said bond issue, thus adding bidding interest and helping lower the effective interest rate on the bonds sold. 4. We will arrange for printing of and payment on said bonds with an ex- perienced firm, to be ready for necessary signatures at the proper time. 5. We will advise the several national bond publications of the bond sale data to secure a broad exposure to the market. 6. We will have an experienced bond man at the public bond sale to aid the City in determination of the best bid. 7. We will be pleased to offer the services of our Trust Division at the prevailing fee schedule as a recognised bond paying agent, located in a Federal Reserve City - a factor of considerable importance to marry of the large bond buyers. 8. We willhandle on behalf of your City the delivery and settlement de- tails to the successful bidder. 9. We Will work with your pity in thematter of profitable employment of bond proceeds in legal investments until such finds are needed & con- struction. 10. Finally, we will be available throughout the proceedings to help or advise in the various financial details as necessary. For our services as fiscal agent, you are to pay coincident with the gale of this bond isms, the sma of $1.13 per each $100.00 of general obligation bonds issued. Wa will pay the cost of printing the prospectus. In the event that the bonds are not issued and sold, you will owe us nothing for our services, and we will reimburse you for fees charged by the bond attorneys to that point. If the program is abandoned, or if the bond election fails to carry, you will on us nothing for our services, but in either of such events, should yen de- termine to issue such bonds for the aforesaid purpose within a period of three years from the date of your acceptanos hereof, this agreement shall apply to such issue. It is expressly understood that this agreement does not intend, and is not under any circumstances to be construed as requiring us to perform any services which constitute the practice of law. We are employed in an expert financial capacity only. Respectfully submitted, FIBST SECU= BANK OF IDAM, N.A. By /a/ Dennis F. Jones It was moved by Councilmen Banks, seconded by Councilman Davenport, to authorise the Mayor and City Clerk to execute the Agreement with First Security Bank of Idaho. Upon vote, the motion carried. AGMMT WITH RAIMOAD FOR RIOUT- OF-idAY Mayor Carpenter next presented for the consideration of the Council the Agreement between the Oregon Short Line Railroad Company, the Union Pacific Railroad Company andthe City of Caldwell for the right- cf-way of Blaine Street, across the railroad tracks at Aven Street. 44 Cif PM Go FT at Pl Councilman Key" secondad by Councilman NeCluskey, to authorize the Mayor and It was moved by Count y Clerk to execute the Agreement. After I VOta, the motion carried. SMMTICN CF POLICE AtC4kD19T R&Pf the months of September and October were then considered by the Polic "P orts The monthly = il an d were ordered placed on file in theo4fice of the City Clerk. IAL PLAT OF CRAIG'S REPEAT OWED no the final plat of Craig's I�plat. Lte Mr. Lewis presented for the consideration of the Ceunc ,ted that all was in order, and it wea his recommandation that the plat be accepted. It was moved by Councilman Banks, seconded by Councilman Kaye, to approved and accept the final at of Craig Replat. Avoca vas taken, and the mo tion carried. �L� DIED - Rush and Thecae City Engineer Mel Lewis presented for the consideration of the Council a Q Deed, ]a m- int No. 671861, from Roy C• Rosh and Della Rush and Jamey E. Thomas and Eleanor Thorne for the following -opertys %girmdng at the Southeast corner Of Tract E of the Mown View County, Y Idaho; Idaho, as of record and on file in the office of the A� the West onndary thence West along the South boundary of Tract E of the b said Mountain View the u 602.30 Yeet to the Southwest caner of said Tract E3 thence North, along ast, parallel with the Routh Of said Tract of said Tract E, 25.00 feet; thence E hence South, along the ry E, 602.30 feet to a point on the East boun& of RegiTadnof said Trait E; thence .aid East bonadar9, 25.0 fast to the True Point i t be accepted and recorded. It was The City Engineer informed the Council and recommended that roved by Councilman Bunke, seconded by Councilman McCluskay, to accept the Deed and bane it recorded. A rote was taken, and the motion carried. MITCLAIM DEED - Troy Vsnce and Associates Dead, instrument No. 671862, from Troy Vance & Aesocia a, 14r. Lewis next presented a Quitclaim a partnership for the following propertys 3 West of the corner of Section 26, Town Beginning at the Southwest s 6 hip h North, 6 6.60 feet to a Boise Meridian) the Southwest quarter thence North, along the Wheat line of said Section 26, 3 Point erid feet South of the Northwest corner of t of the Southwest r of the Southwest, quarter oY said Section 26; thence East, Parallel with the North d' thwest quarter, 35.00 feet; thence South, parallel with the West line 1� the Sa3 00 feet to the Point of Beginning. o Section26, 35. Mr. Lewis informed the Council that the Died use is order an ilman rec ommende d McCaskay, to accep the and recorded. A motion was made by Councilman Rays, seconded by Councilman and have it recorded. Upon vote, the motion carried. AppLICATION FOR RENEdAL OF ffiR LICENSE APPROVED the Council were the following applica for Beer Liiensea= presented for the consideration Of Safeway Store #64 at 410 E. Cleveland _ Frank Masnaka d/b /a The Remboo Rom 2 213 9oC 1pb David V. Anderson d/b/ 'Lee anied by a receipt from Each application had been approved by the Chief of Police and was the Clark for the required fee - seconded for It was moved by Councilmen Barka, seconded by Couneilman McClnekaq, that the applications Beer Licensee be approved and the licenses issued. A vote was taken, and the motion carried. AppLI(ATION FOR RELAL OF LMOR LICENSE aPPROVED�e H Room at 2622 E. Cleveland for renewal of An application from Frank Maaaak lication had been approved Liquor License was next presented for the consideration Of the Council. The app re quired fee. d by a receipt from the Clerk for the by the Chief o4 police end use accompanied Councilman Dakar, that the a pplication for a It was moved by Councilman Davenport, seconded by Liquor License be approved and the license issued. Upon vote, the motion carried. ApPLTOATION FOR XWEVAL OF WINE LICENSE APPROVED it was an application for renewal of a Wine N� presented for the consideration oY the Count oved 1 License Yana David V. Anderson d/b /a City Beve rage at 213 South 10th. The application had been apPr d b9 a receip from the clerk for the required fee. the Chief of Police and was accoManie Dekan, to approve the application for It was moved by Councilman Barka, seconded by Councilman Wise li subject to Procurement of other necessary licenses• After a vote, the mo carried APPLICATIONS FOR RAC DBR ocu Ap�ROV$D �,{ed for the consideration of the Council frc Applications for Bartender Permits were then Lne Marjorie Ady, Roger L. Stevens, rah R. Rodriquez, loyal E. Hughes, Rosa Mendoza Luiio 0. Rodriqu � of police end was accompa Spa rk m an and Kevin T. Jensen. Each application had been approved by the Chief ' by a receipt from the Clerk for the required fee. ,Ll r It was moved by Councilman Daken, seconded by Councilman Banks, that the applications for Bartender Permits be approved and the permits issued. Upon vote, the motion carried. BILLS - MID NOVEMBER It was moved by Councilman Keys that the warrants for claim, be approved as per not and filed in the City Clerk's office. Such warrants being in the totals as fellows: WARRANT NUMBERS 876 thru 961, GENERAL FUND: . . . . . . . . . . . . . . . 8,236.98 WARRANT NUMB6R,4 513 thin 55o, WATER & SEM FUND: Water. . . .. .. . 1,550.95 Water Capital. . . . . 382.17 Treatment Plant . 2,457.74 Treatment Plant Pro. .10,187.30 Water, General Mice. . . . 143.25 Sewer Maintenance. . . . . . 56.40 WARRANT NUMBS 897 thru 969, SPECIAL FOND: Fire . . . . . . . . . . . . 590.28 Cemetery . . . . . . . . . . 144.51 Street . . . . . . . . . . . 6,927-24 Sanitation . . . . . . . . . 260.41 Armory . . . . . . . . . . . 152.37 Irrigation . . . . . . . . . 179.98 L.I.D. 66. . . . . . . . . . 24.00 L.I.D. 67. . . . . . 6,738.70 Reg. War. L.I.D. 67. . . . . 6,700.00 TOTAL OF ALL WARRANTS 44, 906.43 There being no further business to come before the Council, it was moved by Councilman Banks, seconded by Councilman McCluskey, that the meeting adjourn. A vote was taken, and the motion carried. The meeting adjourned at 10,05 P.M. �: ? Mayor � city Clar COUNCIL CHAMBERS December 6, 1971 8:00 P.M. The regular monthly meeting of the City Council met in the Council Chambers of the City Nall with Mayor Charles W. Carpenter presiding. Upon Roll Call, the following Councilmen answered present: Charles C. Banka, Alfred H. McCluab James W. "Bill" Kaye, V. Jay Martin and C. A. nChet" Davenport. Aboant: Jame, R. Dakan. Don-m -DOCK sari AN APPLICATION - Melvin Leonard The Mayor introduced Mr. Melvin Leonard who stated he represented Cantra -Flo Sanitising Service and was presently residing at Marsing but planned to move to the Nampa or Caldwell area soon. He further stated that his company specialised in cleaning out built -in vacuum cleaners that are built into homes, and he was applying for a door -to -door salesman license at a reduced fee of $3.00 per quarter to solicit this service. After a brief discussion, it was moved by Councilmen McCluskey, seconded by Councilman Davenport, that the City Clerk to authorized to issue Mr. Melvin Leonard a Door-to-Door Salesman License for a 3 month period at the reduced fee of $3.00 per quarter upon payment of the fee and presentation of a proper bond. A vets was taken and the motion carried. BHQUM FOR VARIANCE Mr. Harrold R. Morris appeared before the Council and requested to place a trailer house on a vacant lot he owned at 1302 Albarty Street. It was brought out in the ensuing discussion that the trailer house was 12 x 50 and that this was in an industrial area, however, there were other trailers in that general area. It was then moved by Councilman Banks, seconded by Councilman MoCluskey that the trailer house variance be granted to Mr. Morris and the fee of $25.00 be paid. A vote was taken and the motion carried. PA7M= OF ANNUAL FEB FOR PARK M TRAILER HOUSE 11r. Charles Day, of Wolfa -Day Ford, addressed the Council and stated that he was present in re- spores to a telephone call from aomeone at City Hall informing him the renewal fee of $25.00 had not been paid for permission previously granted to park a trailer house at their used car lot at 21st and Highway, 30 east. He said he had just recently acquired the business and was not aware of the arrangement and was