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Home My WebLink About1980-11-12city council minutesBook 21 REGULAR MEETING November 12, 1980 1:30 p.m. Page 343 The Meeting was called to order by Council President Williams. Council President Williams stated that the Mayor was out of town for the day and she would be conducting the meeting. The Roll of the City Council was called with the following members present: Raymond, Mallea, Hopper, and Carter. Absent: Betts. (BIDS ON COMMUNICATION MAINTENANCE) Council President Williams stated that the first order of business was to have the bid opening on communication maintenance. She called on the City Engineer to open the bids. Mr. Lewis explained that these bids were for communication maintenance for the two way radio system. He stated that he would read the total monthly charge for the units. The bids were as follows: Idaho Communications, Inc. Total monthly charge: $ 240.50 Gem Communications Total monthly charge: 203.00 Mobilcom Total monthly charge: 191.45 Motorola C and E Inc. Total monthly charge: 246.00 MOVED by Hopper, SECONDED by Carter that the bids on the communication maintenance be submitted to the appropriate committee for review and that their recommendation be brought back to the City Council to award the bid. MOTION CARRIED (BIDS ON POLICE CARS) Council President Williams stated that the next order of business was to open the bids on the police cars. This invitation to bid was published in the newspaper as required by law. The notice read as follows: Notice is hereby given that the City of Caldwell receive sealed bids on the leasing of three (3) new mid -size 1980 or 1981 4 door sedans or station wagons and four (4) new small size 1980 or 1981 4 door sedans or 2 door station wagons with dealership installed or factory installed air conditioning to be used as police vehicles. Mid -size 3 each 4 door sedans or 4 door station wagons. Automatic transmissions - 6 cyl. Term of lease: 1 year or 50,000 miles or 1 1./2 years or 75,000 miles Small size 4 each 4 door sedans or 2 door station wagons Standard transmissions - 4 cyl. Term of lease: 4 years or 48,000 miles. Complete specifications may be obtained at the Office of the City Clerk, City Hall 704 Blaine Street, Caldwell, Idaho, 83605. Bids shall be submitted on the bid proposal forms furnished and Book 21 Page 344 shall be placed in an envelope which shall be marked on the outside: "Bid for new police vehicles ". Sealed bid or bids shall be delivered to the Office of the Mayor on or before 12:00 p.m. (Noon) November 12, 1980. Council president Williams then asked the City Engineer to open the bids. Mr. Lewis informed the City Council that he would read the bid amounts in the two categories as follows: Burns Chevrolet Mid -size sedan Lease for each vehicle per month $ 620.00 Lease bid for three vehicles per month 1,860.00 Small four door sedan Lease bid per vehicle per month 191.32 Lease bid for four vehicles per month 765.28 Jim Dobbs, Inc. Mid -size sedan Lease bid per vehicle per month 597.69 Total for three vehicles per month 1,793.07 There was no bid for the small size. Happy Day Ford Mid -size Lease bid per vehicle per month 505.00 Lease bid for three vehicles per month 27,270.00 Small size Lease bid per vehicle per month 169.63 Lease bid for four vehicles 32,568.96 Edmark Motors, Inc. Mid -size Lease bid per vehicle per month 556.15 Lease for three vehicles 1,668.45 Small size Lease bid per month per vehicle 161.38 For four vehicles 645.52 Curt and Hal Mid -size Lease bid per month per vehicle 518.10 Lease bid for three vehicles per month 1,554.30 Small size Lease bid per month per vehicle 150.58 Lease bid total of four vehicles per month 602.32 MOVED by Raymond, SECONDED by Hopper that the bids for the police cars be turned over to the bid committee for review and the recommendation brought back to the City Council for award. MOTION CARRIED Council President Williams informed the City Council that if the Mayor decided to appoint a committee to review these bids, that would be his prerogative. Councilman Hopper stated that he would hope that the Supervisor of the Departments involved would be included on the Committee. Councilman Raymond also pointed out that the Committee should give consideration to whether the vehicles were fully covered by warranty. He also suggested that they give consideration as to what would happen if the City went over the amount of mileage set with regard to costs. Book 21 Page 34S (APPROVAL OF PURCHASE OF LEAF MULCHER) Council President Williams informed the Council that the Finance Committee met to determine where the monies should come from to purchase the leaf mulcher. It was decided by the Committee to recommend to the City Council that the City purchase this from the $50,000 Street Improvement monies that were budgeted with the Revenue Sharing. The Committee felt that this should be a Street Department piece of equipment. It was also felt that it had to be Revenue Sharing. Councilman Hopper stated that there was no question in his mind that the equipment was needed and he would hope that it would be a lease purchase. Council President Williams said that the seller was to have a program prepared for the City under a lease purchase. She further said that it was the recommendation of the Committee that it be a lease purchase agreement. MOVED by Carter, SECONDED by Mallea that the intent of the City Council was to approve the purchase of the leaf mulcher machine under a lease purchase agreement that would be worked out between the Administration, Finance Committee, and the seller. MOTION CARRIED Councilman Hopper pointed out that a Resolution would have to be prepared and brought back to the City Council to approve the execution of the Lease Purchase Agreement. (APPOINTMENT TO CALDWELL HOUSING AUTHORITY) _ Council President Williams stated that the Mayor did leave a memorandum stating that he would like to appoint Ward Stone to finish the term of Carl Carlson which would expire December 31, 1980, on the Caldwell Housing Authority. The Mayor further stated that he would like to appoint Mr. Stone to the Caldwell Housing Authority for a four year term starting January 1, 1981 to expire on December 31, 1985. Council President Williams said that the motion that was necessary at this time would be that Ward Stone be appointed to the Caldwell Housing Authority to complete the term of Carl Carlson which would expire on December 31, 1980. MOVED by Carter, SECONDED by Mallea that Ward Stone be appointed to the Caldwell Housing Authority to complete the term held by Carl Carlson which would expire on December 31, 1980, MOTION CARRIED (CATERING PERMITS) The City Clerk presented four Catering Permits for approval by the City Council. There was four permits which were all requested by the Cimmaron for the Eagles Lodge. There was one for a dance on the 29th of November, another dance on the 15th of November, a wedding reception on the lst of December, and the Albertson's Christmas party on the 9th of December. The Clerk informed the City Council that all four requests were approved by the Chief of Police and the fee was paid to the Clerk's Office. MOVED by Hopper, SECONDED by Mallea that approval be given for the Catering Permits as presented by the City Clerk. MOTION CARRIED Boole 21 Page 346 (DISCUSSION OF HIGHWAY AGREEMENT) The City Engineer stated that he.would like permission to delay this discussion until the next Regular -City Council Meeting on the 18th of November and Tie would at that time have the agreement to consider. (BILL NO. 31; AMEND CODE WITH REGARD TO WATER PAYMENTS) Council President Williams stated that she would read Bill No. 31 by title only at this time as follows: AN ORDINANCE TO AMEND TITLE 3, CHAPTER 3, SECTION 10 OF THE MUNICIPAL CODE OF THE CITY OF CALDWELL, STATE OF IDAHO, RELATING TO WATER PAYMENTS BT ADDING AND DELETING CERTAIN LANGUAGE: REPEALING ALL ORDINANCES INCONSISTENT HEREWITH AND PROVIDING AN EFFECTIVE DATE. The Council was informed that Mr. Caba from the City of Nampa would be present at the noon meeting of the City Council next Tuesday to go over this Bill with them and answer any questions for the benefit of the City Council. Council President Williams then declared this to be the second reading of Bill No. 31. There being no further business, the Meeting was adjourned at 2:40 p.m. APPROVED AS written THIS 18th DAY OF November 1980. Louman Co ncIIman foVi ci1"man ATTEST: Councilman City Clem Councilman