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HomeMy WebLinkAbout1978-11-07city council minutesBook 19 REGULAR MEETING November 7, 1978 7:30 p.m. The Meeting was called to order by Mayor Pasley. Page 303 The Roll of the City Council was called with the following members present: McCluskey, Olesen, Williams, Raymond, Hopper, and Bauman. Absent: none. (APPROVAL OF MINUTES) MOVED by Williams, SECONDED by McCluskey to dispense with the reading of the minutes of the Regular City Council Meeting of October 17th, and the Special City Council Meeting of October 24th and approve them as written. Roll call vote. Those voting yes: Williams, Raymond, Hopper, Bauman, McCluskey, and Olesen. Those voting no: none. Absent and not voting: none. (AUDIENCE PARTICIPATION) MOTION CARRIED The Mayor asked if there was anyone in the audience who cared to bring anything before the City Council that was not on the prepared Agenda. Since there was none, the Mayor declared that the Meeting would continue as outlined on the Agenda. OLD BUSINESS (RESOLUTION NO. 64 -78 - PATCHING AGREEMENT WITH INTERMOUNTAIN GAS CO.) The Mayor stated that the first item under old business was a Resolution permitting the City Clerk and the Mayor to sign a patching agreement with Intermountain Gas. The Resolution was read by the Mayor as follows: RESOLUTION AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A PATCHING AGREEMENT BETWEEN THE CITY OF CALDWELL AND INTERMOUNTAIN GAS COMPANY. BE IT RESOLVED That the Mayor and City Clerk, City of Caldwell, County of Canyon, State of Idaho, be and the same are hereby authorized to execute that certain Patching Agreement attached hereto, by and between the City of Caldwell and Intermountain Gas Company. MOVED by Raymond, SECONDED by McCluskey that Resolution No. 64 -78 be passed authorizing execution of this Agreement. The Mayor explained that the Agreement provides that the City will be paid a $1.00 a square foot for putting back asphalt that was cut by Intermountain Gas and they will notify us where the cut has occurred and the size of it. The Street Superintendent felt this was an excellent deal for the City of Caldwell. Roll call vote. Those voting yes: Raymond, Hopper, Bauman, McCluskey, Olesen, and Williams. Those voting no: none. Absent and not voting: none. MOTION CARRIED NEW BUSINESS (PRESENTATION OF AWARD - WENDELL FRIEND) Book 19 Page 304. The Mayor said that it was his pleasure to present to Wendell Friend of the Caldwell Treatment Plant an award for Treatment Plant operator of the year presented by the Pacific Northwest Pollution Control Association. This was a plaque which read as follows, "Idaho - 1978 Operator of the Year, Wendell B. Friend, Caldwell, Idaho." The Mayor and.�the:__Cit;y Council congratulated Mr. Friend for the award. (ADDITIONS TO THE AGENDA) There was several items that the Mayor requested the City Council's approval to add to the prepared Agenda. They were as - follows: A catering permit for the Eagles, presentation of bids for the golf shed at Fairview Golf Course, approval to send a lettex to the Vallivue Girl's Drill Team congratulating them, and presentation of a change in golf fees for the year 1979. MOVED by McCluskey, SECONDED by Olesen that approval be given for these items to be added to the Agenda. Roll call vote. Those voting yes: McCluskey, Olesen, Williams, Raymond, Hopper, and 'Bauman. Those voting no: none. Absent and not voting: none. MOTION CARRIED (APPROVAL FOR SENDING LETTER TO VALLIVUE GIRL'S DRILL TEAM) The Mayor stated that he would :Like City Council permission to sign the following letter: Girl's Drill Team Vallivue High School Dear Girls: The Mayor and Council of the City of Caldwell wish to congratulate you for winning in the categories of congeniality, precision and overall performance in your recent contest. We share your pride in these achievements. MOVED by McCluskey, SECONDED by Raymond that both the City Council and the Mayor sponsor this letter and that::it be sent with the Mayor's signature. Roll call vote. Those voting yes: McCluskey, Olesen, Williams, Raymond, Hopper, and Bauman. Those voting no: none. Absent and not voting: none. MOTION CARRIED It was suggested by Councilman McCluskey that perhaps a similar letter should be written to the Caldwell High School as they won first in their division also. It was also recommended that the football team be congratulated in the same manner. MOVED by Raymond, SECONDED by McCluskey that a congratulatory letter be sent to the Caldwell 'High School drill team, band and football team. Roll call vote. Those voting yes: Raymond, Hopper, Bauman, McCluskey, Olesen, and Williams. Those voting no: none. Absent and not voting: none. MOTION CARRIED Book 19 Page 305 (PRESENTATION OF GOLF FEES FOR 1979) The Mayor presented the Caldwell Golf Board's recommendation for golf fees for the year 1979. They were asking the City Council's approval of this new schedule of rates for the new year. They were as follows: Juniors at Fairview through 13 years of age $ 25.00 Juniors at both courses 13 - years through 17 50.00 years of age Single Adult 185.00 Man and Wife 250.00 Seniors, 65 years or over 138.75 Seniors, 75 years or over 92.50 Family of three or more 325.00 Man and wife over 65 years of age 187.50 Man and wife over 75 years of age 125.00 The Mayor stated that this would represent approximately a twenty -five percent increase. MOVED by Olesen, SECONDED by McCluskey that the City Council approve this increase in rates for the golf courses as recommended by the Golf Board. Councilwoman Bauman inquired as to whether there was any free tickets given out. The Mayor informed her that there was free tickets for members of the City Council or Mayors who have served previously. There was only four of these at the present time. Roll call vote. Those voting yes: Olesen, Williams, Raymond, Hopper, Bauman, and McCluskey. Those voting no: none. Absent and not voting: none. MOTION CARRIED (CATERMING PERMIT - CIMARRON FOR THE EAGLES) The Clerk presented a Catering permit requested byfhe Cimarron Lounge for the Eagles Lodge to be used on the 18th of November for the College of Idaho Homecoming. The Chief of Police had signed this request and the fee was paid to the City Clerk's Office. MOVED by Raymond, SECONDED by Hopper that the Catering Permit as requested by the Cimarron for the Eagles be approved. Roll call vote. Those voting yes: Raymond, Hopper, Bauman, McCluskey, Olesen, and Williams. Those voting no: none. Absent and not voting: none. MOTION CARRIED (PRESENTATION OF RECOMMENDED BID FOR GOLF CART STORAGE BUILDING) The Mayor read the following memo addressed to the Mayor and City Council from the Assistant City Engineer regarding the bids for the golf cart storage building at the Fairview Golf Course: The Engineering Department has reviewed the bids submitted 'for construction of a golf cart storage building for the City of Caldwell. The low bid of $11,468.00 was submitted by Keys Construction Co., Inc., of Caldwell. It is recommended that this bid be accepted. Book 19 Page 306 MOVED by Olesen, SECONDED by McCluskey that the bid of Keys Construction as recommended by the Engineering Department be accepted ,subject to approval by the Golf Course Board. Roll call vote. Those voting yes: Olesen Williams, Raymond, Hopper, Bauman, and McCluskey. Those voting no: none. Absent and not voting: none. (DESIGNATION OF AREAS TO PLANT MEMORIAL TREES) MOTION CARRIED The Mayor recognized Jim Dakan who explained that realizing that the City of Caldwell had. very little money to spend on beautification programs,•Dakan Funeral Chapel was proposing that-- - in the form of a memorial to the City of Caldwell they would like certain areas of the City Designated for plantings so that when requests were received for.memorials - the Chapel would have areas for evergreen trees, roses for the Rose Garden or whatever. It was Mr. Dakan's request that the City Council designate particular areas so that Dakan's could buy the plantings if the -City would do the planting and the maintenance work. They would deliver the trees or plants tothe Park Superintendent for his Department to do the planting. This would be a continuing program and they would anticipate from two hundred to two hundred fifty plantings a year. They were projecting it for approximately a five year period to see how it would work. .out. The Mayor suggested that the City Council consider the Cemetery, the Rose. Garden, and the City Parks. Councilman Olesen further suggested that the Golf Course be included in the designated areas and Councilwoman Williams suggested the Stadium. All members of the City Council felt this was a very worthwhile project and were delighted with Mr. Dakan's proposal. Councilman Hopper suggested that the Park Superintendent be contacted for input regarding the proposed areas. Some discussion followed particularly regarding the possibility of adding other areas as time goes along. It was agreed that new areas.could be added at any .time. MOVED by McCluskey, SECONDED by Olesen that the Cemetery, the various City Parks, the Golf Courses, and the Rose Garden be designated as areas to plant memorial trees by Dakan Funeral Chapel. Roll call vote. Those voting yes: McCluskey, Olesen, Williams, Raymond, Hopper, and Bauman. Those voting no: none. Absent and not voting: none. MOTION CARRIED (CLAIM FROM LUTHER TAYLOR) The Mayor explained that Luther Taylor paid a bill to Roto- Rooter in the amount of $42.50 for cleaning a sewer line. Glenn Hollis of the Treatment Plant told the Mayor that it was the City's problem as it was the City's sewer that was stopped rather than Mr. Taylor's. The Mayor was, therefore, presenting the bill to the City Council with the request for permission to reimburse Mr. Taylor for the $42.50. Councilman McCluskey questioned as to- whether the City crews couldn't clean out the sewer lines instead of having to call the Roto - Rooter people to do it. The Mayor explained that they called Book 19 Page 307 the Roto- Rooter people thinking that it was their own line and not the City's fault. Councilwoman Williams questioned as to what the situation was now regarding the Insurance Committee. Councilwoman Bauman and Councilman Raymond were on this Committee along with the Finance Director who was the Chairman of the Committee. Councilwoman Bauman said that several meetings were held originally, but it seemed to be handled without an actual meeting recently. MOVED by McCluskey, SECONDED by Raymond that approval be given for reimbursement to Luther Taylor for this cost for unplugging the sewer line. Councilman McCluskey did ask . that the Mayor check with the Superintendent of the Treatment Plant to see if there was any possibility that the City could handle these plugged sewers more often instead of the Roto - Rooter people being called in. In the discussion, it was suggested that the Mayor and the Finance Committee act as this Insurance Committee and then it was felt by the Mayor that the entire City Council and the Mayor should act as the Committee. Roll call vote. Those voting yes: McCluskey, Olesen, Williams, Raymond, Hopper, and Bauman. Those voting no: none. Absent and not voting: none. MOTION CARRIED (PRELIMINARY PLAT OF LAUREL MOBILE HOME ESTATES) The City Engineer presented this Preliminary Plat to the City Council for approval. He explained that this was located on the old airport property and the purpose of the subdivision was for mobile homes. The actual location was between Laurel Street, Garber Street, Kit Avenue, and Farmway Road, excluding an approximate 300 foot strip on the east and west sides. It was the intention to lease the sites but with the option that the sites could be sold at a later date to individual ownerships. The total width of Laurel Street as shown was 50 feet. The City has designated Laurel as an arterial and it should be wider to accommodate the number or` vehicles "that will be using the street as access to and from proposed subidivions to the north and south. The zoning of this area was industrial and a "T" overlay will be needed for the subdivision to comply with zoning requirements. Some corner lot dimensions should be adjusted to 7,500 square feet. A variance will be needed for some block lengths which exceed 660 feet. The entire area was being platted with development to occur in phases. Improvements required will be surfaced streets, concrete curb and gutter, sidewalks, underground utilities, sanitary sewer system, and underground storm sewer system, if required. The water main extension and border street policies would apply. No irrigation district will be involved. There was a recreation area planned to be developed in the first phase. Some type of landscaping and /or screening from the industrial area was suggested. The developer's engineer will provide all engineering for design, field work, control of construction and inspection and will secure all permits and certifications required. There will be 212 lots' in the subdivision. The City Engineer further stated that the Planning and Zoning Commission approved the Preliminary Plat subject to Alpha Engineers and the developers' "coming up with a suitable solution for Laurel Street. The City Engineer was to work with the developer and'Alpha to try to negotiate the right of way. Mr. Lekz S said he had talked with the developer and it was agreed that both of the streets, Laurel and Garber, would be 65 feet. It was the City Engineer's recommendation that the Preliminary Book 19 Page 308 be approved, but he would stipulate that the developer identify his phases before .final approval was given. He would also approve subject to the developer following all of the subdivision ordinance requirements and the'compromise of the right of way of Garber and Laurel Streets be 65 feet. MOVED by Olesen, SECONDED by McCluskey that the Preliminary Plat of Laurel Mobile Home Estates be approved subject to, stipulations as stated by the City Engineer. Some discussion then followed regarding what would happen in the future when new industries would come into this area. Council- woman Bauman felt that it should be rezoned if the lots would be sold individually, If under the same ownership, she then - -- felt that it could stay Industrial. The Mayor then asked for a roll call vote on.the motion to approve the Preliminary Plat. Those voting yes: Olesen, Williams, Hopper, and McCluskey. Those voting no: Raymond and Bauman. Absent and not voting: none. MOTION CARRIED (PRELIMINARY PLAT OF EL MON TOWNHOUSES) The City Engineer presented this Preliminary Plat of E1 Mon 'townhouses explaining that this was located. at 1916 South Montana Avenue. A special permit was allowed by the Planning and Zoning Commission at a Public Hearing held by them on October 19th. This special permit was to allow separation of ownerships of this existing triplex for sale as individual units. The units were to be called E1 Mon Townhouses and were subjected,to platting, filing of association documents governing common areas and interest and meeting the building codes. It was the City Engineer's recommendation that the Preliminary Plat be accepted subject to meeting the building code and the other requirements. MOVED,by McCluskey, SECONDED by Raymond that the Preliminary Plat of El Mon Townhouses be accepted subject to those stipulations as recommended by the City Engineer. MOVED by McCluskey, SECONDED by Raymond that the Preliminary Plat of El Mon Townhouses be accepted subject to those stipulations as I recommended the 'City Engineer. Roll call vote. Those voting yes: McCluskey, Olesen, Williams, Raymond,' Hopper, and Bauman. Those voting no: none. Absent and not voting: none. MOTION CARRIED (RESOLUTION NO. 65 -78 - HATIGAR LEASE AGREEMENT WITH BARCALITE) The Mayor ekplained'that the Airport Commission Chairman requested that a'Hatigar Lease be presented to the City Council at this meeting and had thought he would have the signed lease and the rental fee by meeting time. The Lessee was called out of town so was unable to get the lease or the fee to the Council in time for the Resolution for approval to be presented. The Mayor asked if the Council would be willing to approve the Resolution authorizing the Clerk and Mayor to sign the lease agreement when it was received. MOVED by McCluskey, SECONDED by Raymond to approve the Resolution 65 -78 authorizing the Clerk and the Mayor to sign'the Hangar Lease Agreement with Barcalite. Book 19 Page 309 Roll call vote. Those voting yes: McCluskey, Olesen, Williams, Raymond, Hopper, and Bauman. Those voting no: none. Absent and not voting: none. MOTION CARRIED (REQUEST FOR LEAVE'OF' ABSENCE - AI.WALRADT FROM THE FIRE DEPARTMENT) The Mayor read a Ietter froze the Fire Chief addressed to the Mayor and City Council requesting a leave of absence for Al Walradt. He was now serving as Commissioner for the Rural Protection District and was also a tanker driver for the rural district. Th e Fire Chief recommended that this leave of absence be granted and that it would be for approximately fors months. There was an ex- fireman that the Department was planning to have fill in during this four month leave taken by Walradt. MOVED by McCluskey, SECONDED by Olesen that the leave of absence as requested by Al Walradt be approved. Roll call vote. Those voting yes: McCluskey, Olesen, Williams, Raymond, Hopper, and Bauman. Those voting no: none. Absent and not voting: none. MOTION CARRIED (CONSIDERA'T'ION OF BILL FROM STARLINE EQUIPMENT) The Mayor stated that he would like to postpone this item of business as more information was needed to be better prepared before making a decision. MOVED by McCluskey, SECONDED by Olesen that the consideration of a bill from Starline Equipment concerning a crash truck be postponed until a later meeting. Roll call vote. Those voting yes: McCluskey, Olesen, Williams, Raymond, Hopper, and Bauman. Those voting no: none. Absent and not voting: none. (DEEDS AND, EASEMENTS) MOTION CARRIED The City Engineer presented two Deeds for approval by the City Council. One was from Norman and Ruby Rutzen which was a right of way deed. The other was from the Corporation of the Presiding Bishop of the Church of Jesus Christ of Latter Day Saints and was South of the High School for an additional ten feet. It was the City Engineer's recommendation that both of the Deeds be approved and that the City Clerk have them recorded. MOVED by McCluskey, SECONDED by Hopper that the City Council accept both of the deeds as presented by the City Engineer and that the City Clerk be instructed to have them both recorded. Roll call vote. Those voting yes: McCluskey; Olesen, Williams, Raymond, Hopper, and Bauman. Those voting no: novae. Absent and not voting: none. MOTION CARRIED (ORDINANCE NO. 1513 - INTENT TO SELL GOIRI PROPERTY AT AIRPORT) The Mayor explained that the City of Caldwell acquired the Goiri property on K.C.I.D. Road for extension of the runway. There was a triangular piece representing approximately half of the property .which was.not: needed and the F.A.A. has asked that it be sold. Under State Law, an Ordinance has to be passed giving notice of intent to sell and the property cannot be sold until at least 60 Book 19 Page 310 days after this ordinance has passed. The Mayor then_ read the ordinance by title only as follows: AN ORDINANCE GIVING NOTICE TO ALL CITIZENS OF THE CITY OF CALDWELL, CANYON COUNTY, IDAHO, THAT THE MAYOR CITY COUNCIL INTEND TO SELL THE FOLLOWING DESCRIBED REAL PROPERTY OWNED BY THE CITY OF CALDWELL, CANYON COUNTY, IDAHO; AND WHICH SAID PROPERTY IS SITUATED IN CANYON COUNTY, IDAHO; -THAT SAID SALE IS MADE UNDER THE PROVISIONS OF TITLE 50, CHAPTER 14, IDAHO CODE; THAT SAID SALE OF SAID PROPERTY SHALL BE AT PUBLIC AUCTION' AND SHALL BE SOLD TO THE HIGHEST BIDDER AND'THAT NO BID SHALL BE ACCEPTED FOR LESS THAN THE APPRAISED VALUE; SAID PROPERTY BEIND DESCRIBED AS FOLLOWS, TO WIT: - The Mayor also pointed out that the ordinance states that no deed will =;be issued until an avigation easement was received from the purchaser. MOVED by McCluskey,,SECONDED by Raymond to suspend the rules requiring the reading; of a bill. three separate days and that Bill No. 61 be read the second time by title and the third time in full, section by section. Councilman Olesen asked what the appraised value was and the Mayor informed him that the City was getting a new appraisal. The Mayor felt that the appraised value would be lower by the time this was sold due to the fact that the way the property was divided will disturb the irrigation. The City will also offer to lease for agricultural purposes part of the land the City will retain. The City Engineer explained that there was some roads shown which would require a quitclaim deed, and a warranty deed should be given for the lot itself. This was the reason for the description being in two parts. The-City can't warrant the roads and the City Engineer assumed that they would be sold along with the lot. Roll call vote to suspend the rules and pass on the first reading. Those voting yes: McCluskey, Williams, Olesen, Raymond, and Hopper. Those voting no: Bauman. Absent and not voting: none. MOTION CARRIED The Mayor directed1'tte to read the Bill the second time by title and the third time in full. MOVED by McCluskey, SECONDED by Olesen that Bill No. 61 be passed and entitled Ordinance No. 1513. Roll call vote. Those voting yes: McCluskey, Olesen, Williams, Raymond, '.Hopper, and Bauman. 'Those voting no: none. Absent and not voting: none. MOTION CARRIED (COMMITTEE REPORTS) Councilwoman Williams reported that under the C.C.O.A. quarterly report transportation was furnished to 1,087 people during that period of time. In addition to that_, under the State Program transportation was furnished to 1,082 people which were mostly people commuting to Boise for medical treatment. This involved all volunteer people. Councilwoman Williams also reported that the Homemaker Program also reached a lot of people. This program was where they send homemakers into the home and during this Book 19 Page 311 quarter 847 people were served. Councilman Olesen thanked the Council members for their cooperation in regard to the work being done at the Golf Courses. Councilman McCluskey reported that the Senior Citizens were having sales to build up their funds for building onto the present building. He did not have any figures at this tine. Councilman Hopper deferred the report from the Library Board to Councilwoman Williams as he was unable to attend the meeting. She reported that they were all pleased with the change in the budget as there was a new bookkeeper. It was much easier to understand as the investments were taken out of the cash so they can see how much money is available very simply. She also reported that the Library was in very good shape. Councilman Raymond stated that he would like to pass regarding the Recreation Board until they get the finances put together. Mr. Lewis, City Engineer, stated that he would like to suggest that the problem regarding Mr. Rutzen be presented to the Planning and Zoning Commission again for reconsideration. They were meeting the 16th of November and he would suggest that the City Council request that it be put on their Agenda for consideration. MOVED by Bauman, SECONDED by McCluskey that the Rutzen property problem be placed on the Planning and ZoRing.Agenda for their meeting on the 16th of November. Roll call vote. Those voting yes: Bauman, McCluskey, Olesea, Williams, Raymond, and Hopper. Those voting no: none. Absent and not voting: none. MOTION CARRIED There being no further business, the meeting was adjourned at 8:20 p.m. APPROVED AS written THIS 21st DAY OF November 1978. -Z Mayor Councilman Councilman Councilman ATTEST: City ClerIE---