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HomeMy WebLinkAbout1982-11-02city council minutesBook 23 Page 293 REGULAR MEETING November 2, 1982 7:30 p.m. The Meeting was called to order by Mayor McCluskey. The Mayor requested that everyone stand and give the Pledge of Allegiance to the Flag. The Roll of the City Council was called with the following members present: L. Carter, J. Carter, Mallea, Betts, and Cowles. Absent: Raymond. (APPROVAL OF MINUTES) It was MOVED by Cowles, SECONDED by J. Carter to dispense with the reading of the minutes of the Regular City Council Meeting of October 19, 1982, and the Regular City Council Meeting of October 26, 1982, and approve them as written. MOTION CARRIED (AUDIENCE PARTICIPATION) The Mayor asked if there was anyone from the audience who cared to bring anything before the City Council that was not on the prepared Agenda. Since there was no one, the Mayor declared that the meeting would continue as outlined on the Agenda. OLD BUSINESS (PRESENTATION BY ROGER HORTON ON INTERSTATE LANDSCAPING) Mr. Roger Horton, of the Chamber of Commerce, was recognized and gave a presentation to the City Council with regard to the Interstate landscaping. Mr. Horton explained that this item was discussed several weeks ago at a City Council Meeting and he was here tonight to give some input as to the landscaping on the Interstate. He further said that he was sooner than he had hoped to be, but after checking in the last few days with Dennis Clark and Bill Sacht of the State Transportation Department, he found that the last time to give them any input on this item would be in early November. They will be writing the bids soon and they need to have the last .input from Caldwell if there was going to to be any. Mr. Horton stated that they did conduct a survey as previously discussed. This survey was done by mail and sent to one hundred and fifty Caldwell residents and at this time, had received forty -one responses back. Seventy -three percent of those who responded stated that they would lil�e to see an expansion of the landscaping. Mr. Horton passed out a copy of the survey sent to the citizens for the City Council members. Asked was whether they would support a new monthly service fee of approximately 36 cents per household ($ .72 per business) to expand the project. Mr. Horton also showed some pictures of comparisons of different areas along highways that were either developed or were not. This project was discussed at some :Length by the Council members and several people in the audience expressed their support including Mr. Bill Gigray, Jeff Jensen, and Starr Farish. It was the decision of the City Council members to request that Dennis Clark of the Transportation Department come back to address the City Council to try to clarify some of the questions they had. (FUNDING IDA -ORE) The Mayor informed the City Council that he called Al Ames today and discussed this with him. Mr. Ames recommended that the City of Caldwell go another year with Ida -pre as he thought that the way Book 23 Page 294 things were looking now that the benefits to the community could possibly be great. If the County and the City of Nampa were going to participate, perhaps the City of Caldwell should - too. Councilman L. Carter agreed that the City of Caldwell should participate particularly since the monies were budgeted. The Mayor further said that he had a meeting the next Tuesday in Payette and he planned - to recommend that the offices in Weiser be pulled and transferred to Caldwell where it would be more centralized. Councilwoman Mallea also felt that: to pay the dues for one more year was the way to go, but she would impress greatly upon the organization that it is one more year and Caldwell will take a good look at it at budget time. During the year, she would request that reports be made as to their activities and their expenditures and what they accomplish. If_ not, she could see no way to recommend belonging another year. MOVED by L. Carter, SECONDED by Mallea that the City of Caldwell will participate in the funding of Ida -Ore for one more year. MOTION CARRIED (THIRD READING OF BILL NO. 20 -- AMEND CODE REGARDING SECURITY TRAILERS) The Mayor read Bill. No. 20 by title only as follows: AN ORDINANCE AMENDING TITLE IV, CHAPTER 5, OF THE MUNICIPAL CODE 01 THE CITY OF C'ALDWELL, IDAHO, S'T'ATE OF IDAHO, RELATING TO TRAILER COURTS AND TOURIST CAMPS BY DELETING AND ADDING CERTAIN LANGUAGE IN SECTION 4(G) PERTAINING TO PARKING OUTSIDE OF LICENSED TRAILER COURTS: REPEALING ALL ORDINANCES, RESOLUTIONS, ORDERS OR PARTS HEREOF IN CONFLICT HEREWITH AND PROVIDING AN EFFECTIVE DATE. Again, the Mayor pointed out that the license fee would be established by the City Council by policy. It was - then MOVED by J. Carter, SECONDED by Cowles that Bill No. 20 be read by title only for the third reading and that the Bill be passed and entitled Ordinance No. 1632. Roll call vote. Those voting yes:: J. Carter, Mallea, Betts, Cowles, and L. Carter. Those voting no: none. Absent and not voting: Raymond. MOTION CARRIED (CITY ATTORNEY FINALIZATION) The Mayor stated that the :next item on the Agenda was finalization of the appointment of the City Attorney. The decision was made to hire the firm of Connolly and Smyser as City Attorney for civil work only. Arrangements will be made through the Prosecuting Attorney to handle the criminal cases. The Mayor then stated that he would recommend the appointment of the firm of Connolly and Srayser as City Attorneys for the City of Caldwell. MOVED by J. Carter, SECONDED By Cowles that the recommendation of the Mayor to appoint the firm of Connolly and Smyser as City Attorneys for the City of Caldwell be approved. MOTION CARRIED NEW BUSINESS (A.I.C. DISTRICT MEETING) Book 23 Page 295 The Mayor reminded the City Council that the A.S.C. District Meeting was in Boise on the 18th of November and he would encourage all of them to attend. He was doing to invite District 11 Legislators and the County Commissioners. The Mayor of Nampa was planning to invite District 12 and 13. (REFERENCE BACK TO APPOINTMENT OF CITY ATTORNEY) The Mayor stated that he would like to return to the appointment of the City Attorney and read the following letter from the Chamber of Commerce as they requested that it be a matter of record. The letter was read as follows: The Caldwell Chamber of Commerce has conducted itself as a "trade area" organization for many years. This trade area extends far beyond the city limits as reflected by our membership and activities. For that reason, and in the belief that city personnel actions are not appropriate topics for a Chamber, we unanimously decline further comment on the matter of the hiring of a City Attorney. /s/ Ray Wolfe President, For the Board of Directors (TWO BUILDINGS ON ONE METER - SECURITY TRAILER AT FLAVOR FREEZE) The Mayor called on Mrs. Robison to present this item for consideration. Mrs. Robison explained that this was for the security trailer that was approved at the last City Council Meeting subject to the Engineering Department reviewing it to see how it fit in use wise in the area. She and Mr. Davis discussed it with the manager and it really does fit the use of the security trailer rather than a mobile home on an individual lot for the purpose they intended. They would like to hook it into the same water meter as Flavor Freeze. The City Council can grant permission and the base rate will be altered to reflect the number of users on the meter so there will be two base rates plus the water consumption. They do have the option of hooking into a private well on the property if there was any problems. It was MOVED by L. Carter, SECONDED by Cowles that permission be give for two buildings on one meter as presented. MOTION CARRIED (POLICY ON USE OF CITY VEHICLE AND PERSONAL VEHICLES) The Mayor read the following Addendum. II to Purchasing Policy: Employees using their personal vehicles for City purposes are expected to carry the proper liability insurance to protect the employee and the City in the case of an accident. The employee will be reimbursed at the rate of 20 cents per mile for his /her use of the vehicle (contingent on Supervisor approval). This reimbursement will be made in the normal Accounts Payable process following the submission of a claim. by the employee on the approved format. A City vehicle will be used in all cases if at all possible. After some discussion, the City Council determined that they would like to have time to study this Addendum before taking action on it. (RESOLUTION NO. 54 -82 - CITY STREET FINANCE REPORT) The Mayor explained that each year it was necessary for the City to accept and publish the City Street Finance Report. The report was as follows: Book 23 Page 296 REVENUE Taxes 178,009 Intergov't 335,832 Misc. 107,315 Non Rev Rec 84,389 Total 705,545 EXPENSES M & O 494,971 Construction 28,502 Equipment 65,,599 Total 589,072 Net addition to Fund Balance 116,473 Beginning Balance 10/1/81 468,026 Ending Balance 9/30/82 584,499 I, A. H. McClusl<ey, Mayor of the City of Caldwell, State of Idaho, do hereby certify the above is a true account of the Street revenue and expenditures for the budget year ending 9/30/82. The Mayor then read the Resolution for this Report as follows: RESOLUTION AUTHORIZING THE MAYOR AND CITY CLERK OF THE CITY OF CALDWELL, IDAHO, TO EXECUTE THE CITY STREET FINANCE REPORT FOR TIIE CITY OF CALDWELL. BE IT RESOLVED, That the Mayor and City Clerk of the City of Caldwell be, and the same hereby are, authorized to execute that certain City Street Finance Report attached hereto and made a part hereof as if set forth in full in accordance with Idaho Code 40- 17.37. MOVED by L. Carter, SECONDED by Bett :s that Resolution No. 54 -82 be passed as presented. Roll call vote. Those voting yes: L. Carter, J. Carter, Mallea, Betts, and Cowles. Those voting no: none. Absent and not voting; Raymond. MOTION CARRIED (CATERING PERMIT) The City Clerk presented one Catering Permit for approval. This was for The Corral to cater at the horse barn at the Simplot Complex on the 6th and 7th of November for a sale. The Police Chief submitted his approval and the fee was paid to the Office of the City Clerk. MOVED by L. Carter, SECONDED by Cowles that approval be given for - the Catering Permit as presented. MOTICN CARRIED (COMMITTEE REPORTS) Councilwoman Mallea reported that the Library Board held their meeting and received a generous check from an old graduating class in the amount of $100.00. There has been no flags in the Library and the one on the outside was tattered. Senator Symms was -' contacted and he was sending two flags to them and with permission of the class, they plan to buy flag poles. The Crime Stoppers held their yard sale last Saturday. Larre' Robertson was Chairman of this event and contributed greatly of his time and his substance. They took in $355.00 which will go a long way towards paying the phone bill. Book 23 Page 297 Larre' Robertson was introduced and informed the City Council that Councilwoman Mallea and her husband brought in a check for $250.00 to be donated and they all appreciated the efforts put forth by both of them. Councilman J. Carter stated that the Airport Commission planned to meet on Thursday at noon and hoped to get some of their problems resolved. They did need to meet with the new City Attorney regarding some of the problems out there and would hope that he could attend that meeting. The Mayor pointed out that he felt Mr. Smyser should get the records from Mr. Morrison before attempting to resolve the questions the Commission might have. Councilman Betts stated that he would like to make a City Council report. About a month ago, the City of Caldwell received a Block Grant and prior to receiving that grant the City was chastised because some felt that it was not going to be given to the City. As it happened, the City of Caldwell -'s application placed number one in the State. The City Council members would like to thank Ron Redmond, the City Engineer, and his .staff for their efforts. The Council wanted to present Mr. Redmond and his wife a dinner at the Continental for a job well done and would ask that he pass on the Council's appreciation to members of his staff. Councilman Cowles reminded the City Council that he was out of town a great deal the last few months and he did place a letter to all of them in their boxes expressing his appreciation for their support while he was traveling around the State. Councilman Cowles also reported on the Holloween Party at the Armory the last weekend. They made about $100.00 and felt it was quite successful. Councilman Cowles also reported as to what activities were going on in the Recreation Department at this time. The Mayor also commended the Recreation Department for the Holloween activities the last weekend. He also reported - that the Spookhouse sponsored by the Civitans was a great success. (MAYOR'S COMMENTS) The Mayor reported that he had a visit from members of the State Fish and Game Department and they stated that Curtis Park was a natural for a game refuge. They would like to encourage the City of Caldwell to allow them to establish a game refuge in Curtis Park. The Mayor also informed the City Council that he had a call from Chuck Mickelson of the City of Boise. The group have accepted the recommendation of the City of Caldwell to expand the Board from three to five which would include the City Engineers from Caldwell and Nampa. They are now starting to work on the financing. The Mayor also said that he would need a special meeting sometime with regard to the jail renovation. Material was distributed to the Council members with regard to proposals for the renovation. The Mayor further stated that he would be meeting with the Police Chief before getting with the Council- members. The Leaf Pickup Week was established to begin on thhe 15th of November and it was hoped to have just one pick up. The Mayor said that he had written letters to all of the businesses that sell plastic bags for garbage requesting that they run a special on them during that time for the benefit of the community. The Mayor also reported that the skating party the night before was - successful. (RETAINAGE - TONY RUSSELL) The City Engineer, Ron Redmond, reported that there was a Committee Meeting with regard to the retention for Tony Russell. Book 23 Page. 298 Councilwoman Mallea reported that the Committee recommended along with the City Engineer that the City release $60,000 because the work is mainly done and :retain $50,000 to a later date for some minor compliances. It was - then MOVED by Mall-ea, SECONDED by J. Carter that the City release $60,000 and $50,000 be retained for the Tony Russell. contract. MOTION CARRIED ''.['here being no further business, the Meeting was adjourned at 8:55 P.M. APPROVED AS written THIS 16th DAY OF November 1982. - -- - - - -- a�or ATTEST: