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HomeMy WebLinkAbout1967-10-31city council minutes344 -_ Dear John: John H. Siewert was involved in an accident on September 9, 1967 at the corner of Madison and N, 5th in Caldwell. I was advised by our Claim Department on Septemrer 15 that the damage to the John Corta automobile was paid amount to $37.72. If you have this claim outstanding in your records, you may now close it as we have a release and Mr. Corta has our check. If anything further develops in connection with this accident, don't hesitate to let me know. —ry truly yours, /s/ W. Max Lewellen Agency 'Lights on Blaine Street. !i The Mayor briefly discu39ed the expense of putting up street lights on 7th and Cleveland for when Blaine Street becomes a through one -way street they will be unecessary. He asked the Councilmen to give it some thought and it would be discussed further at a latter date. Application for Card License - i- oroved The following application for renewal of card license for fourth quarter, 1967 was presented for consideration of the Council with the $15.00 fee aceompark the application: i Claude N. or Mary K. Boyle, dna The Waldorf Cigar Store at 121 So. 7th, Caldwell, Idaho It was moved by Councilmen Keys, seconded by Ceuncdlman Harrison, that the application be approved j and the license issued. A vote was taken and the motion carried. Applications for Bartenders Permit Applications for Bartenders Permits from Marjorie Nelson and Ruth Rogers were presented for con- sideration of the Council. Each application had been approved by the Chief of Police and was acccacpanied by a receipt from the Clerk for the required fee. It was moved by Councilman Davenport, seconded by Councilman Martin, that the annlications for Bartenders Permits be approved and the permits issued. A vote was taken and the motion car Bills for Mid - October ried. It was moved by Councilman Martin, seconded by ;o ncilman Keys, that the warrants for claims be 'approved as per list and filed in the City Clerk's office. Such warrants tieing in the totals as follows: Warrant Numbers 894 thru 925, General Fluid: -------- Warrant Numbers 4h2 thnx - - - --- ' " - -- -° 5 3,517.57 494, water & Sewer und: Water-- -- ---- ---- ---- ----- -- -- 1,583.119 Water, Capital- ----- ---- - - -- -- 3,673.36 Treatment Plant---- - - - - -- -- 353.56 Water, General Office-------- - Warrant Numbers 831 thru 881, Special rinds: 1 133.89 r - ' 94.93 Cem9te Street---- ----- -- --- -- - - -- 3,919.43 Street, Capital------- - -- - --- 56.00 Sanitation ------------------- 435.34 Sanitation, Contract---- _ - - - -- ',46.34 Armo - - - - - - ----- - - - - --- 151.76 Irrigation --------- ---- - - - - -- 190.32 Cemetery Sinking- ------- -- - --- 199.50 u 1 , 910 ab A vote was taken and the motion carried. It was moved b CeunCilman Davenport, seconded by Councilman Martin, that the meeting adjourn. A vote was taken and the motion carried. The meeting adjourned at 9:15 P.M. n ) 1. - -ter- - Mayor — - -3Tepu Y City lark - COUNCIL CHAMBERS OCTOBER 31, 1967 4 :00 P. M. The Council met pursuart to call and acknowledgement of notice in the following form; Was the undersigned Mayor and Members of the City Council of the City of Caldwell, Idaho, do hereby acknowledge notice of a Special Meeting of the said City Council to be held in the Council Chambers in the 31tY Hall in the City of Caldwell, Idaho, at the hour of 4:00 P.M., on the 31st day of October, 1967, for the transaction of all business in connection vrith the following objects: Consideration of twenty year lease to loo Supply, Inc. and declaration of intent to sell property, request for postponement of retirement for City I , mployes, and consideration of recommendations of Golf Board of Control. Witness our signatures this 31st day of October, 1967- I Mayor I� i 345 V. Jay Martin:, Charles W. Carpenter, and C. A. "Chet" Davenport. Absent: James W. "Bill" Keys. Consideration of twenty year lease - Ace Supply Inc. Mayor Smith stated that one purpose of this meeting was the consideration of a twenty year lease to the Ace Supply Company and he referred to a previous vacation of Mustang Street by the City of Caldwell and the subsequent deeding of property back to the City by the Chamber of Commerce without any reference being made that the property was for street purposes; that now, Del Woerman was trying to build a plant and utalize the land and, in the opinion of the City Attorney, the City would have to go through the procedure of law in placing the land up for sale. The Mayor stated that there were a couple of things he wished to present in this regard with the first being his recommendation that the Gouncil approve a twenty year lease on the property to VW. Woerman with the authorisation for its immediate execution so as to allow proceding with the construction and, secondly, to authorise the beginning of procedures to allow for the sale of the property. The property under consideration was described as follows: "The North 50 feet of Lot 1, the North 50 feet of Lot 10, the South 30 feet of Lot 2, and the South 30 feet of Lot 9 of Block 2, Industrial Site Addition Number Two, Caldwell, Idaho, according to the Plat of said Addition filed July 19, 1961, in Hock 6 of Plats at page 11, in the office of the County Recorder, Canyon County, Idaho. In answer to the question, the City Engineer explained that the City had previously vacated Mustang Street and the land under consideration here, which was in a different location, had been deeded to the City to replace Mustang Street; now, it was agreed that the City didn't need the property for Mustang Street and they wanted to abandon it all. He added that this brought about other considerations and he was going to need the Attorney'a opinion on them because the City accepted many deeds, literally hundreds of ',them on other right -of -ways and this could be a serious problem. After discussion; it was moved by Councilman Carpenter, seconded by Councilman Davenport, that the Mayor and Clerk be authorized to execute a twenty year lease on the aforementioned property in behalf of the !City of Caldwell. A vote was taken and the motion carried. Declaration of intent to sell property It was moved by Councilman Martin, seconded by Councilman Banks, that we put the wheels in motion ' for the sale of this land in accordance with and subject to Sections 245, 247 and 249 of Chapter 429 of the 1967 Idaho Session Laws, and Section 246 of Chapter 10 of the First Extraordinary Session of the 1967 Idaho ',Session Laws. A vote was talcen and the motion carried. State Land Board to deed back property Mayor Smith informed the Council that the State Land Board had called him today and they were going to quitclaim deed back to the City of Caldwell the ground that the City was trading the Kit land for with a letter saying that they mere quitolaiming it back because it was not needed for the purposes for which it was given. Postponement of retirement raquest approved - Abe Solomci: Mayor Smith informed the Council that the previo sly approved postponement of retirement for Abe Solomon, a policeman, with the Public Employee Retirement System would terminate on November 1, 1967, and he recommended that the City request postponement of his retirement for another year. It was moved by Councilman Martin, seconded by 3cuncilman Harrison, that the City request postpone ment of retirement for Abe Solomon for another year. A vote was taken and the motion carried. Councilman Keys entered the meeting at this time and Mayor Smith reviewed the action taken by the Council to this point in the meeting. Consideration of recormiendatiors of Golf Hoard of Control Recommendations from the Golf Board of Control were read as follows: October 19, 1967 346 James M. tyke, Chairman Board of Control Mayor Coley E. Smith City of Caldwell Caldwell, Idaho 83605 Subject: Board of Control Recommendations Dear Mayor Smith: Following a meeting of the Board of Control which was conducted with the Men's and Women's Golf Associations officers, the Board of Control would like to make the following recommendations: 1) that the Fairview and Purple Sage courses now being operated under the jurisdiction of one Golf Professional be separated and an independent Golf Professional be hired for each course and that both Golf Professionals be city employees to be paid by a retainer fee or salary of $3 annually. Both Golf Professionals will be responsible to the Board of Control. 2) The contract for each Golf Professional to be for the duration of one calendar year starting January 1, 1968. Each contract to have the following renewal clause: "This agreement shall automatically renew itself, for the same period as that hereinbefore referred to, in each succeeding year, unless written notice to the contrary is giver, by either of the parties hereto at least thirty (30) days prior to its termination date in any year hereafter." 3) It is reconm.rnded that Ken Haines be retained as Golf Professional. in charge of the Purple Sage Golf Course, however we are submitting a job description of the duties we feel should be performed by him at this course. This description is recommended and approved by both the Men's and Women's Golf Associations as well as the Board of Control. We all feel that this is in the interest of golf and in the interest of eliminating complaints. The Board of Control would be more than happy to review the job description with Mr. Haines. Sincerely yours, James M. Lyke, Chairman Board of Control With regards to the retainer fee or salary, Mayor Smith informed the Council that he thought there was a P.G.A. rule that requires any pro be paid $3,600.00 annually and, if this was true, the amount as stated in the recommendations would have to be increased some. Also read was the following "Recommended Memorandum of Agreement ": RECOMM HO MEMORANDUM OF AGREEMENT THIS AGREEMENT, Made this day of , by and between the Country Club, Party of the First Part, and John Doe, Party of the Second Part, WITNESSETH: 1. The Party of the First. °art hereby employs the Party of the Second Part as its Golf Professional at Purple Sage or Fairview Golf Course in Caldwell, for the period of one year beginning the lst day of January, 1968, and in consideration of the satisfactory services rendered by the Party cf the Second Part under this Agreement, the Party of the Firs`. Part agrees, as follows: (a) To pay to the said Party of the Second Part the sum of THREE THOUSAND ($3,000), per annum, in equal monthly installments, beginning with the let day of January. 1968. (b) To give the said Party of the Second Part the exclusive right to give golf lessens at Purple Sage or Fairview Golf Course. (c) To oermit the Party of the Second Part to employ golf teaching assistants, acceptable to tee Board of Control, and whose services shall be paid for entirely by the said Party of the Second Part. (d) To give to the Party of the Second Part the exclusive right to sell golf merchandise on its property, with the obligation on him to maintain, as well as conditions shall permit, a satisfactory stock in the Golf Shop. (e) Concessions, exclusive right of the pros. (f) To give to the said Party of the Second Part the exclusive right to store member's golf clubs in the Golf Shop, and to charge for said storage, with the customary repairs and cleaning of clubs. (g) To give to the said Party of the Second Part the right to operate the golf practice range, at Purple Sage Golf Course only, the charges for balls to be mutually agreed upon. (h) Party of the first part to provide adequate Golf Shop facilities for Party of the Seto *.:d Part. R 2. The said Party of the Second Part in consideration of his emplcyment on the terms aforesaid, does hereby agree as follows: (a) To devote his entire time and attention to the discharge of his duties as /Golf Professional at Purple Sage or Fairview Gol+' Course. 347 (b) To conduct all Golf Tournaments held on the property of the Party of the First Part, and to initiate and promote golf activities by the members of the Associations and their guests, and in this connection to cooperate with the Man's Golf Association and Women's Golf Association. r R r Mayor Smith stated that, if a requirement of the P.G.A. rules was $3,600.00 per year annum, it would raise the Golf Professional salaries at the City Golf Courses from $6,000.00 to $7,200.00; however, he would recommend that the Pro be taken off the retirement program and they be treated as Contractors for thei services. He stated that all of these things were not necessarily up for approval at this meeting but the Council should be thinking about them and he thought there should be an expression as to whether the Professionals' stay on the retirement program at the time the contract was approved. The Mayor stated that there had been some criticism on the part of the Association about the time Mr. Haines did not spend at the Golf Courses and, whether justified or not he didn't know; but they felt that Mr. Haines' whose services had been very satisfactory, if he had a weakness, it had been his outside activiti away from the Course and his failure to cooperate totally with the Association in Golf Tournaments and the promotional tournaments. He said that he didr.'t know if this was justified but they thought this should be incorporated in the contract. Councilman Carpenter stated that he had had some complaints about the operation of Purple Sage fro ' outsider in that he didn't feel he had been properly directed to the facilities of the Course, and anothe complaint was with regards to the golf carts. With regards to the golf carts, it was pointed out that the :city didn't have anything to do with these facilities as they were a concession of the Professional. Councilman Davenport explained some of the problems with golf carts and their storage, and said ,that he didn't believe .lr. Haines was putting other peoples' carts out to put his in. He also stated that there wasn't always a consistancy in the compaints received and that most people liked Mr. Haines. Mayor Smith pointed out that Mr. Haines had doze a fabulous public relations job and some of his problems had come about in the enforcement of rules set forth by the city, and through the enforcement of these rules, some persons hadn't ever forgiven him; that the city couldn't allow an employee to be under fir, for enforcing the rules which the city expects to be erforced. After some further discussion; it was moved by Councilman Davenport, seconded by Councilman Banks, that the two golf courses be operated separately with separate contracts with the Professionals. A vote was taken and the motion carried. The matter of salaries and the city's retirement program was discussed when Councilman Davenport stated that he had told the Golf Board of Control that he would support retaining the Professionals in the City's Retirement System at salaries of $3,000.00 but, if the Professionals asked for $3,600.00, he would recommend that they not be retained in the City's Retirement System. After some further discussion of this; it was moved by Councilman Banks, seconded by Councilman Davenport, that the Professionals be hired on a $3,000.00 yearly salary basis with retirement programs through the city. A vote was taken and the motion carried. It was then moved by Councilman Davenport, seconded by Councilman Martin, to rehire Ken Haines for another year as recommended by the Golf Board of Control. A vote was taken and the motion carried. It was agreed then that it would be up to the Golf Board of Control to negotiate for a Professional for the Fairvier Golf Course and make recommendation to the City Council. They should also go over the terms of the contract with Ken Haines. It was moved by Councilman Keys, seconded by Councilman Davenport, that this special meeting be adjourned. A vote was taken and the motion carried. The meeting adjourned at 4-40 p.m. i city i _ Mayor