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HomeMy WebLinkAbout1986-10-20city council minutesBook 27 REGULAR MEETING October 20, 1986 7:30 p.m. The Meeting was called to order by Mayor Cowles. Page 198 The Mayor requested that everyone stand for the Pledge of Allegiance to the Flag. The Roll of the City Council was called with the following members present: J. Carter, L. Carter, Mallea, Marcus, and Marmon. Absent: Raymond. (APPROVAL OF MINUTES) MOVED by Marmon, SECONDED by Marcus to dispense with the reading of the minutes of the October 13, 1986, Regular Meeting and approve them as written. MOTION CARRIED (AUDIENCE PARTICIPATION) The Mayor asked if there was anyone from the audience who cared to bring anything before the City Council that was not on the prepared Agenda. As there was no one, the Mayor declared that the meeting would continue as outlined. (ADDITION TO THE AGENDA) Mayor Cowles requested a motion from the City Council to add an item to the Agenda to be the first one discussed under Old Business. This was consideration of the Lease with the Chamber of Commerce. MOVED by Marmon, SECONDED by J. Carter to add the Lease Agreement with the Chamber of Commerce as Item One under Old Business. MOTION CARRIED (RESOLUTION TO APPROVE THE LEAST, AGREEMENT WITH THE CHAMBER OF COMMERCE) Mayor Cowles recognized Maureen Jackson, the Executive Director of the Chamber of Commerce, who was present at the Meeting for the purpose of any discussion regarding the proposed lease. The Mayor stated that consideration of this Lease has been going on for some time and he would like to have the Council resolve it tonight. One of the problems was in Section II stating that the term of the lease would commence on October 1, 1986, and shall continue for a period of forty -nine years until September 30, 2035. A Section XIV, Renewal, was added to this present Lease stating as follows: "The lessee may exercise an option to renew this lease for an additional forty --nine (49) years by paying additional rent as specified in Section III of this document." The Mayor further said that the Executive Director signed the Lease Agreement and he would ask the Council to take action at this time. Councilman Marmon read the Resolution as follows- RESOLUTION AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A LEASE AGREEMENT BETWEEN THE CITY OF CALDWELL AND THE CALDWELL CHAMBER OF COMMERCE BE IT RESOLVED that the Mayor and Clerk of the City of Caldwell be, and the same hereby are, authorized to execute that certin Lease Agreement attached hereto and made a part hereof as if set forth in full by and between the City of Caldwell and the Chamber of Commerce. Book 27 Page 199 MOVED by Marmon, SECONDED by L. Carter that the Resolution be passed authorizing the execution of the Lease Agreement with the Chamber of Commerce. There was considerable discussion among the members of the City Council particularly with regard to the length of the Lease and what was to happen if the Chamber decided to not continue using the building as the Chamber office. The Director answered several questions presented by the City Council members. Roll call vote. Those voting yes: Marmon, J. Carter, L. Carter, Mallea, and Marcus. Those voting no: none. Absent and not voting: Raymond. MOTION CARRIED (DECISION ON NAMING THE FIELD AT STADIUM COMPLEX) Mayor Cowles explained that several petitions were presented to the City Council at the last meeting with regard to naming the field at the Simplot Complex, "Charlie Alvaro Field" or "Alvaro Field ". It was determined after discussion that the City Council would wait a week to mare that decision. Alan Bendawald was present at this time and stated that he turned in more signatures on the petition since the last meeting. He also stated that he would be glad to answer any questions. Councilwoman Marcus was recognized and stated that she was concerned about the fact that there was another group in town planning to build a complex at the High School and call it the "Charlie Alvaro Complex ". Their intent was to raise money for this purpose. Her concern was having two fields with the same name and she also wondered if naming the field at Simplot Stadium would hinder the other groups quest for funds. Alan Bendawald was recognized and stated that their suggestion to name the field at Simplot Complex would not involve any money and was simply in memory of Charlie Alvaro. He would also support the other group in their endeavor to build the complex. His group was simply trying to have a memorial right now. Councilman J. Carter stated that he had a problem naming the field one name and the Complex another. Alan Bendawald explained that this kind of situation was common giving Boise State as an example where it was Bronco Stadium, but the field was called Lyle Smith Field. Councilman L. Carter stated that in view of the fact that the High School was going to come forth with some kind of a program in memory of Charlie Alvaro, he would like to table This decision until it was clear what they had in mind at the High School. MOVED by L. Carter to table the decision about naming the field at Simplot Stadium until the City was aware of what the High School was planning to do. SECONDED by J. Carter. Concern was expressed as to whether enough money would be collected to actually build the complex at the High School. If that should happen, there might not be a memorial of any kind. The Mayor asked for a roll call vote. Those voting yes: L. Carter and J. Carter. Those voting no: Mallea, Marcus, and Marmon. Absent and not voting: Raymond. MOTION DENIED MOVED by Marmon that in memory of the man who gave his life to the City of Caldwell in coaching football and baseball for generations of students that the City of Caldwell memorialize the field at Simplot Stadium in the name of Charlie Alvaro. SECONDED by Mallea. Book 27 Page 200 Councilwoman Mallea stated that it was an emotional time right now and this was why she did not desire to table the motion. If there was no money spent on advertising, the name of Charlie Alvaro will die as pertains the complex. The reason being that no one else will push it. If the news media does not advertise that this field is Charlie Alvaro Field, it will still be known as Simplot Stadium. If the other complex takes place, then she would imagine that the City would take the sign down at Simplot Stadium so there would not be a conflict. Councilwoman Mallea further requested that the motion have an addendum stating that -- if a sign is erected, it will be with agreement by the City of Caldwell. Councilman Marmon agreed to this Addendum. Roll call vote. Those voting yes: Marmon, J. Carter, Mallea, and Marcus. Those voting no: L. Carter. Absent and not voting: none. MOTION CARRIED (B.M.X. TRACT - EXTENSION OF LEASE FOR ONE YEAR) Mayor Cowles read the following memo to the Mayor and members of the City Council: We have been asked to make a recommendation to the City on the changes the BMX people are requesting for the area of the Stadium grounds they use and have leased. The following recommendation from the four voting members contacted is: We have no objection to the changes requested as long as the changes are made with the approval and supervision of Bob Collins, a member of the Stadium Committee. I hope this recommendation will enable you to make the decision to the BMX people. s/s Alta E. Williams Chairman of the Stadium Commission Mayor Cowles further stated that Councilman Raymond requested that this item be brought to the City Council to extend the lease for one year and have Mr. Collins supervize what changes are asked for. Bob Collins has agreed to this responsibility. Councilwoman Marcus said that her understanding was that the Commission had no objection to the changes as long as they were made with the approval and supervision of Bob Collins. That would mean that the Council cannot make that decision until the approval is given by Mr. Collins according to the wording on the memo. The Mayor stated that he did not want: to get technical. He just wanted the Council to make the determination whether the lease would be extended. Mr. Collins has agreed to make sure that things are in place at the track. Councilwoman Mallea asked if there was ever a financial report submitted at the end of the first year lease. The City Clerk replied that they have not done so. MOVED by Marcus, SECONDED by Mallea to table this request until the City has a clear understanding of the situation and a financial report as required in the original lease. MOTION CARRIED (MR. MADDEN ° S LEASES AT THE AIRPORT) The City Engineer, Ron Redmond, stated that both Councilwoman Mallea and Councilman J. Carter submitted their proposed revisions on the hangar lease. If there was no other suggestions with regard to the proposed lease, he would proceed to prepare a final draft for the Council to review. A decision was needed Book 27 Page 201 with regard to what time frame the Council wanted for when the leases would be adjusted and also just how long the lease would be established for. MOVED by Mallea, SECONDED by Marmon to direct the City Engineer to move forward and prepare a final draft of the lease and fill in the blanks as discussed according to the Master Plan. Councilman J. Carter staged that he would like to have approval of the drafted lease delayed until he had a chance to present the draft to the T.M.A. meeting two weeks from now for their review. The I.M.A. was planning a Seminar on leases and he would like to have their reaction to the lease. Councilwoman Mallea stated that she could see no disparity between Mr. Redmond preparing a final draft for Council purusal and Mr. Carter's desire to wait two weeks to adopt the final draft which would not be here for two weeks anyway. Roll call vote. Those voting yes: Mallea, Marmon, and L. Carter. Those voting no: Marcus and J. Carter. Absent and not voting: none. MOTION CARRIED Councilman Marmon asked if the final draft would be ready so that Councilman J. Carter could present it at the meeting. Mr. Redmond answered that it should be ready by the end of the week. As there would not be another City Council Meeting for two weeks, there was no problem. NEW BUSINESS (REQUEST FROM BROWNING FERRIS FOR A RATE INCREASE) The Mayor recognized Larry Peterson of Browning Ferris Industries who was present at the meeting to discuss a request for an increase in rates. Mr. Peterson informed the City Council that as far as the annual increase review, the C.P.I. has not been dramatic enough this last year to necessitate a contractor's C.P.I. increase. The bad news was that the landfill rates did increase to them as a Contractor making it necessary to request the City Council for an increase in rates to accomodate the increase. He did prepare a handout for the Council showing the old rates compared to the new rates and how it effects them as a Contractor by how many loads and volume going to the landfill and amount of money required to offset the increase that they were now putting into effect. Also prepared was a couple of proposals for Council's consideration which he felt were equitable in handling the situation. The Council members ask several questions after which it was MOVED by L. Carter, SECONDED by J, Carter that the rate increase in Solution A of 2% be approved. MOTION CARRIED (ACCEPT BIDS FOR POLICE CARS) Mayor Cowles read the following memo from Police Chief Bob Sobba with reference to the patrol car bids: We recently let bids for a patrol car. Curt & Hal submitted the only bid for $11,356.10. The bid for a Dodge Aries meets our specifications and I recommend the bid be accepted. MOVED by Marcus, SECONDED by L. Carter that the bid from Curt & Hal in the amount of $11,356.10 be accepted. MOTION CARRIED Book 27 Page 202 (ORDINANCE TO ESTABLISH THE HISTORICAL COMMISSION) The Mayor requested that Councilman Marmon read Bill No. 20 by title only as follows: AN ORDINANCE FOR THE CITY OF CALDWLELL, A MUNICIPAL CORPORATION OF IDAHO, TO BE KNOWN AS CHAPTER 13, "HISTORIC PRESERVATION CODE "; PROVIDING DEFINITIONS; PROVIDING FOR THE ESTABLISHMENT OF THE HISTORIC PRESERVATION COMMISSION; PROVIDING FOR DUTIES AND FUNDING FOR THE SAID COMMISSION; PROVIDING THAT THIS ORDINANCE SHALL BE IN FULL FORCE AND EFFECT FROM AND AFTER ITS PASSAGE, APPROVAL, AND PUBLICATION ACCORDING TO LAW. Mrs. Robison explained that the Historic Commission has elected to become a certified local Government. One of the steps in achieving this is to enact a local Ordinance which always makes them eligible for any grants that are available through the State Historical Preservation Office. The City Engineer also stated that there was funds available. These funds would be matching, but the City's portion could be inkind services. MOVED by L. Carter, SECONDED by Marmon that this be considered the first reading of Bill No. 20. MOTION CARRIED (APPROVAL OF CATERING PERMIT) Mayor Cowles presented one Catering Permit for approval. This was for Northwest Food Service to cater for the Canyon County Mental Health at Simplot Dining Hall at the College of Idaho. The Police Chief has given his approval and all was in order. MOVED by Marmon, SECONDED by J. Carter that approval be given for the Catering Permit as presented. MOTION CARRIED (PRESENT BIDS ON RESIDENTIAL STRUCTURES AT 109 PAYNTER AND 2101 NORTH ILLINOIS) Mayor Cowles requested the City Engineer discuss this item on the Agenda. Mr. Redmond stated that one bid was received, but it was an irregular bid. The bid was not submitted as called for in the specifications. He explained to the City Council that they had three options at this time. One was to reject all bids and re -bid under similar conditions or they could negotiate on the open market to see what could be worked out. This could be done on both properties. MOVED by Marmon, SECONDED by L. Carter to reject the bids. MOTION CARRIED The City Council discussed at some length whether the City should attempt to move the house or use as a training facility for the Fire Department. Council agreed that something should be done to at least upgrade the appearance of the house. It was MOVED by Marmon, SECONDED by I.. Carter the City go ahead and negotiate on the open market to sell both houses and set a time certain of January 1st to have something done. Councilwoman Mallea stated that she would support this motion if the time certain was set for thirty days. It was her feeling that until January lst was too much time. Councilman Marmon stated that he would prefer forty -five days, but the Mayor stated that a month seemed reasonable to him. It was agreed by Councilman Marmon and the Second, Councilman L. Carter to amend the motion to state a time certain of one month. Book 27 Page 203 Roll call vote. Those voting yes: Marmon, J. Carter, L. Carter_, Mallea, and Marcus. Those voting no: none. Absent and not voting: Raymond. MOTION CARRIED (DEEDS AND EASEMENTS) Mayor Cowles presented one Deed for acceptance by the City Council. The Deed was from First Security Bank of Idaho for the piece of property at the Airport that the Council approved the purchase of at their last meeting. MOVED by Mallea, SECONDED by J. Carter to accept the Deed for the property as indicated. MOTION CARRIED (REQUEST FOR A VARIANCE) The Mayor requested that the Planning and Zoning Director discuss a variance for two building permits in less than a year. This was an added item to the Agenda. Mrs. Robison stated that: this request comes basically as a recommendation from the Planning and Zoning Commission. It was agreed to expedite it because of the weather. Recently a Special Use Permit was approved for a duplex on Meadow South of Linden on a site that is about 300' by 100'. The Special Use Permit was necessary because a duplex was only allowed under special conditions in the R -1 Zone. in the meantime, they have requested to be able to put another residence on part of the property. It does fall within the square footage that is absolutly required to plat. The Engineering Department states that the distance and the depth of the sewer would make it impossible to require that at this time. Ordinarily we would grant one building permit a year on a property division. They are requesting a variance from the Subdivision Ordinance to obtain. another Building Permit on the property. They have agreed to and executed an affirmative conversant that they will participate in a sewer when it does become available. The word received from the Southwest Health District was that for the type of soil there, they could only issue the two Building Permits. Mrs. Robison passed out a map for the Council's benefit showing the property under discussion. The Southwest Health District has recommended that the middle lot be retained for an extra drain field should it become necessary for either of the two residences. The Planning and Zoning Commission recommended that the second Building Permit be granted, but that the lot be retained as recommended from the Health District. MOVED by Marmon that the variance be allowed. The motion died due to a lack of a second„ Councilwoman Mallea asked for a little more explanation of the map and the property under discussion after which it was MOVED by Mallea, SECONDED by Marcus to grant this request for two developments within a year period subject to restrictions imposed by the Southwest Health District and the City people. (FINANCIAL REPORT) MOTION CARRIED - -- Councilman J. Carter reported that the Finance Committee reviewed all of the Requests for Payment. There was Accounts Payable in the amount of $480,271.42; salary and fringe benefits in the amount of $230,602.91 making a total of $710,874.33. Book 27 Page 204 MOVED by J. Carter, SECONDED by Marmon that the bills be paid and the Requests for Payment filed in the Office of the City Clerk. MOTION CARRIED (COMMITTEE REPORTS) Councilman L. Carter reported that he attended the Senior Citizens meeting that morning. Councilwoman Marcus informed the Council that some time ago she was on a committee to investigate child care facilities. She would like to discuss in the near future some points of the Ordinance that was passed at that time. Councilwoman Marcus said that she would like to have a Committee of Councilwoman Mallea, Donna Zenor, Donna Howe to investigate some of the problems with insurance for those desiring a license. Councilman Marmon called attention to the fact that his picture was now in its proper position in the main hall of the City Hall. Councilman J. Carter reminded the City Council that a gentleman from the Idaho Employer's Council would be in Caldwell for lunch at the Saratoga on Wednesday. This was with regard to a salary steady. Councilwoman Marcus informed the City Council that Small Business Administration will be meeting on the 22nd of the month at the Rodeway in Boise. (MAYOR'S COMMENTS) The Mayor reminded the Council of the Fact Finding on Friday beginning at 9:00 a.m. There being no further business, the meeting was adjourned at 8:35 p.m. APPROVED AS wr THIS 3rd DAY OF November a 1986. E, C� ci rson ncil rson Coil c�.lp Councilperson e7u cilperson Councilperson ATTEST: c Cit