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HomeMy WebLinkAbout1987-10-19city council minutesBook 28 REGULAR METET11 October 19, •987 7:30 p.m. The meeting was called to order by Mayor Cowles Page 170 The Roll of the City Council was called with the following members present: Mallea, Winder, Jarboe, Raymond, Straight, and Carter. Absent: none. Before continuing with the Regular Business, the Mayor stated that Dennis Callsen, a member of the Caldwell Fire Department, requested permission to address the City Council. Lt. Callsen was recognized by the Mayor and stated that on behalf of the Fire Department, he would like to aware, iche City Council and the Mayor with T-shirts for the house burn on Saturday. The Department appreciated them being there and wished to make them Honorary Fire Busters. Mayor Cowles congratulated all of those in the Fire Department and commended them for a job well done. (APPROVAL OF MINUTES) Councilman Raymond stated that he would like to make one correction in the minutes of the October 6, 1987, meeting an page 168 where the phone number for the Economic Development Office was not correct. The phone number should be 454-0037. It was then MOVED by Carter, SECONDED by Raymond to dispense with the reading of the minutes of the Regular City Council Meeting of October 6, 198 and the Executive Session of October 9, 1987, and approve them as corrected. MOTION CARRIED ­ (PRESENTATION BY MAYOR) Mayor Cowles stated that he would like to take a moment to make a presentation. The Mayor continued by saying that one of the reasons he was able to do a respectable job in his position was because of the City Council. One of the members of the Council has been tremendous in giving him the strength he has needed in some trying times. This Councilperson has been on the Council. for twelve years, was very active in negotiating a two year contract with the Fire Department, and was also Chairman of the Finance ComAittee that spent many hours and work in preparing the budget. The Mayor felt that he truly represented the people of Caldwell, was a hard worker and one of the finest Councilpersons the community has had. The Mayor then presented to Councilman Raymond a plaque with the follwAng inscription, "Caldwell City Councilperson of the year for 1987, Jack Raymond,". NEVI 3USINESS (PUBLIC HIEARINC 0,' ?[,AN CHANGE FOR FLAVOR FRE'1,7.1 Mayor Cowles stated that the first item under New Business was a public hearing on a Plan change for Flavor Freeze, Inc. Two individuals signed the sheet asking permission to speak to this issue. The Mayor requested that Councilman Jarboe read the instructions on the sign up sheet for the benefit of those attending the hearing. it was then MOVED by Raymond, SECONDED by Carter that three minutes be allowec, for each person requesting to address the City Council for boO public hearings. MOTION CAPRI ED 'savor Cowles then o, eneu the Public Hearing and requested that Sylvia Robison, the Planning and Zoning Director, gave a brief explanation of this request. Book 28 Page 171 Mrs. Robison stated that Mr. Cummings, the Manager of Flavor Freeze, Inc., brought plans for expansion of the Flavor Freeze plant to the attention of City personnel. They informed him that in 1977 the land was zoned R -2T medium density residential which made the existing use non- conforming so he could not expand his facility under the terms of the Crelinance. Mr. Cummings then decided to request a zone change to enable the expansion. Prior to changing the zone, a Plan change would be necessary. The request was taken to the Planning and Zoning Commission and they agreed to set a public hearing. For continuity, it was proposed to tie the plan and zone changes into the industrial land on which is located the Doise Valley Monument 19orks and the petroleum storage yard on North Illinois Avenue. A report from the Planning and Zoning Commission was forwarded to the Council recommending the zone change along with the Findings of Fact and Conclusions of Lava. A copy of this report is attached to these minutes as Exhibit A. This public hearing was advertised as stipulated by law. Mayor Cowles then recognized Camilo Lopez, 1221 Roosevelt; Ron Cummings, Route n Box 217; Dale Cummings,2325 Terrace Drive; and Tom Schamber, Route 2, Box 2356, Nampa. The mayor allowed each of them to speak to the City Council on this request if they desired to do so. A copy of the tape will be on file in the Office of the City Clerk for six months. The Mayor then closed the public hearing and asked the City Council to take action on this request for a Plan Change. It was MOVED by Mallea, SECONDFD by Carter to accept the recommendation of the Planning and Zoning Commission concerning the Plan Change for Flavor Freeze from high density residential to industrial for Blocks 87 and 88 of Golden Gate Addition. Roll call vote. Those voting yes: Mallea, Winder, Jarboe, Raymond, Straight, and Carter. 'Those voting no: none. Absent and not voting: none. MOTION CARRIED MOVED by Mallea, SECONDED by Carter to accept the Planning and Zoning Commission's recommendation on the zone change for ,:Flavor Freeze. Mrs. Robison reminded Council that it was necessary to have the hearing on the zone change before action was taken. Councilwoman Mallea, with the seconds approval, withdrew her motion. (PU,BLIC HEARIIIG ON ZCNIi: CHANGE FOR F FAVOR FREEZE) Mayor Cowles then opened the public hearing on the zone change stating that the time limit would remain the same as for the :first hearing. The Mayor recognized the following and allowed each of them the opportunity to speak to the City Council with regard to this request: Ron Cummings, Dale Cummings, and Tom Schamber. Mrs. Robison explained that the procedure would be to change the Plan by Resolution and the Zone changed by Ordinance. Those two documents would be presented to the City Council in the near future once action was 'taken. The Mayor declared the put.)l.ic hearing closed and asked for action from the City Council. MOVED by Mallea, SECONDED by Carter that the City Council accept the recommendation from the Planning and Zoning Commission for the zone change as requested; R -2T medium density residential to M -1T Lt. industrial (mobile home overlay),. Roll call vote. 'Those voting yes: Mallea, Winder, Jarboe, Raymond, Straight, and Carter.. Those voting no: none. Absent and not voting: none:. MOTION CARRIED Book 28 Page 172 (RESOLUTION - AUTHORIZATION TO SIGN ARI ORY CONTRACT) The Mayor informed the Council than it was appropriate at this time to a uthorize the execution of an Agreement for the Armory. The City has been cc:nnuni cat ing with the State of Idaho, Military ?Division trying to get this lease renewed. All seems to be in place as the City Attorney, CityCouncil, and Staff have reviewe6 the Agreement and indicated their approval.. Councilman Carter was requested to read the Resolution as follows: RESOLUTION AUTHORIZING MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT BETWEEN THE CITY OF CALD6dELL, AND S OF IDAHO, ^SIL'ITARY DIVISION. BE IT RESOLVED That the Mayor an City Clerk of the City of Caldwell be, and the same hereby are, authorized to execute that certain Agreement attached hereto and made a ;part hereof as if set torte in full by and between the City of Caldwell and the State of Idaho, Military Division. it was 'then MOVED by Carter, SECONDED by Raymond to pass the Resolution authorizing the execution of the Agreement for the Armory. Roll, call vote. Those voting yes: Carter, Mallea, G�dinder, ;Jarboe, Raymond, and Straight. Those voting no: none. Absent a Pot voting: nonc.. MOTION CARRIED (RESOLUTION - AUTHORIZATION TO SIGN LEASE WITH CALD` R_LL SCHOOL DISTRICT) The Mayor informed the City Council that the School District was meeting at this time and would be hiking action on the lease with the City. The City Council members have been given copies of this Lease A greement, the City Attorney has reviewed it, and the Staff and Stadium Manager have also indicated their approval. The Resolution was read by the Mayor as follows- RESOLUTION AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT BETWEEN THE C'IT'Y OF C'ALD ELE AND CALDWE;LL SCHOOL DISTRICT NO. 132. BE IT RESOLVED That the Mayor and City Clerk of the City of Caldwell be, and the same hereby are, aattzorized to execute that certain agreement attached hereto and made a part hereof as if set forth in full by and between the City of Caldwell. and Caldwell School District. No. 132. MOVED by Winder, SECONDED by Straight that the Resolution be ;gassed authorizing the execution of the Lease Agree snen t with the school District. Roll call vote. Those voting yes: ;minder, Jarboe, Raymond, Straight, Carter, and Mallea. Those voting no: none. Absent . and not voting: - 10'rle (RESOLUTION - AUTHORIZATION TO SIGN LEASE ivI'TH COLLEGE OF !IDAHO) Mayor Cowles read the Resolution for authorization to sign the lease with the College of Idaho as follows: RESOL13TI011 AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT B TG;IEEN' THE CITY OF CAL.DGiELL AND THE COLLEGE OF SDAHC. Boob. 28 Page 173 BE IT RESOLVED That the Mayor and City Clerk of the City of Caldwell be, and the same hereby are, authorized to execute that certain agreement attached hereto and made a hart hereof as if set forth in full by and between the City of Caldwell and The College of Idaho. MOVED by Miallea, SECONDED by Jarboe that the Resolution be passed authorizing the execution of the Lease Agreement with the College of Idaho. Roll call vote. Those voting yes: Mallea, Winder_, Jarboe, Raymond, Straight, and Carter. Those voting no: none. Absent and not voting: none. MOTION CARRIED ('FiTy RFADING OF AMENDED [GATT' :R OI:DIHANCE) The City Engineer, Mr. Redmond, reported that the draft ordinance was not completed yet as the City I!.tL was still working on it. They were looking into the possibility of changing the definition of owner. (CONSIDERATION ON CHARLES NICKFI; 'S LEASL AT TIME, CEMETERY) The City ,engineer, Mr. Redmond, was asked to discuss this item on the Agenda. Mr. Redmond stated that they were approached by Charlie Fickel, who leases approximately thirty -two acres of Cemetery ground, to provide Funds for the purchase of about 2,000 feet of dated ripe. This will enable Mr. Nickel to reduce his irrigation labor costs in the farming of the property. Mr. Nickel has approached the School District on an adjacent parcel with a similar request and the School Board has authorized the purchase of elated pipe to meet the needs for their property. The costs involved on the City property are estimated to be about ,55,000. Mr. Nickel made the statement that it would not be feasible for him to pursue leasing that property if the pipe was not provided. The City Council discussed this lease at some length. It was then MOVED by Carter, SLICONDED by Raymond that the City Engineer and the Mayor be authorized to negotiate with Mr. Nickel. Councilwoman Mallea pointed out that it should be noted that it was the intent of the City Council to allow for the implementation of the pipe in authorizing the negotiation. MOTION CARRIED (PRESENTATION 0'F GOLF T30ARD PROPOSAL BY COUNCILMAN JARBOE) Mayor Cowles recognized Councilman Jarboe who briefly recapped the progress with regard to the possibility of a clubhouse at Purple Sage Golf Course. This was discussed at several Golf Board Meetings recently and a Clubhouse Subcommittee was appointed to look into the possibilities of having the new clubhouse. This Committee, which consisted of a good representation of people throughout the Community, met three or four times. The fruits of this Committee were many. A set of plans and a sequence of events were presented to the Golf Board and they did approve the plans for the clubhouse and recommended that the plans and the sequence of events be brought _ to the City Council as soon as possible. Councilman Jarboe then requested that Mr. Redmond show the drawing of the exterior of the building and the plans_ Councilman Jarboe continued by presenting to the City Council. the following sequence of events: 1. Approval from the City Council of the plans; 2, 14ould like to talk about the initial funding for this endeavor; 3. Assuming all goes well, see what can be crone in Book 23 Page 174 terms of servicing debt; 4. EAplore financing possibilities and determine the level of financing potentially available; 5. Approach the Community for contributions; G. Develop plans; 7. Bid the project; 8. Break ground. There was not approval for anything definite until they were ready to break ground. With that sequence in mind, Councilman Jarboe MOVED and it was SECONDED by ' for City Council approval of the floor plan for the clubhouse. There was a great deal of discussion among the City Council members with regard to the financing possibilities. The estimate for the clubhouse was $486,000 v0iedi did not include landscaping costs. This was not a bid price, but was the architect's estimate. Council-woman Mallea also discussed the importance of the estimated revenues; the sources, time table, and the commitment. Councilman Raymond further stated that he would support the motion as presented by Councilman Jarboe because if they planned to present it to the community for support, the people in the community needed to see the picture and the plans. Councilman Mnder also said that there was now funds in the Golf Fund set aside to be used for Capital 1 In the past, the City Council has discussed allocating $160,000 for the work on the new clubhouse. Councilman Jarboe again went over the sequence of events anticipated and the problems and possibilities of the financing of the project. It was Mr. Jarboe's suggestion that the City Council consider earmarking funis to be used for the new clubhouse. If any of the sequence of events does not work out to the liking of the Council, they were certainly not suggesting that the $160,000 be earmarked any :-onger. It was Councilman Winder's suggestion that a motion be made to authorize the Finance Offices to transfer 0160,000 at the appropriate time to a Building Fund after going through the process of securing the funding and final approval for each sten, by the City Council. Mayor Cowles reminded Council that there was a motion on the floor to acce->t the floor plans. The vote was then taken. MOTION CARRIED MOVED by winder, that the City Council authorize the Finance Director to transfer $160,000 upon complete approval of this project and authorization from the City Council; the purpose of the $160,000 to provide the incentive money that the Golf Association and Board need to go out and raise the other funds and arrange for the financing. Councilwoman Mallea stated that she would SECOND the motion if the motion could be a-mended to ask the Finance Director to retain $160,000, contingent upon the completion of the plans. Councilman Winder stated that this was the Finance Director was authorized to City council's approval of the plan to the golf clubhouse. Mr. Winder again cover what Councilwoman Mallea stated, the Motion_ part of the motion: 'That transfer $160,000 upon the finance and to construct said that if this did not he would be glad to amend Councilman Raymond said t everyone was saying the same thing - That the Council. wanted to identify that there was $260,000 as a separate line item that applies to a new building. Councilman winder and Councilwoman Mallea agreed with the motion after which the mayor asked for a roll call vote. Those voting yes: Winder, Jarboe, Raymond, Straight, Carter, and Mallea Those voting no: none. Absent and not voting; none. Book 2£i MOTION CARRIED (DEEDS AND EASEMENTS) Page 175 Mrs. Robison presented a Temporary Construction Easement which was fifty feet along the westerly wide of Lot 4, ?Block 5 of Industrial Site from Donald L. and Elvin J. Meacham of Rigby. This was in conjunction with the E.D.A. Sewer Line Project. MOVED by Mallea, SECONDED by Carter to accent the Temporary Easement as presented. MOTION CARRIED (AUTI;ORIZE THE ENGINEERING DEPARTMENT TO T3ID ON HOLLY STREET SEWER) Councilwoman Mallea explained that there was a small area of the City that would like to have sewer system put in. The City Engineer would like to have an idea as to cost. Therefore, it would be appropriate to put the job out to bid to ascertain how much the cost would be. After the bids are received, the Engineering Department could determine whether the project would be feasible. MOVED by Mallea, SECONDED by Raymond that the City Engineer be authorized to go to bird f'or the pipe for the Holly Street sewer_ project. MOTION] CARRIED (CATERING PERMIT) Mayor Cowles presented a Catering Permit requested by the Northwest Food Service for the Presidents Trust Dinner at Simplot Hall on the 29th of October. The Chief of Police has given his approval and the fee paid.. MOVED by Mallea, SECONDED by Winder that approval be given for the Catering Permit as presented. MOTION CARRIED (FINANCIAL REPORT) Councilman Raymond reported that there was accounts Payable in the amount of $995,550.33; a payroll. in the amount of $125,278.86 of which $41,124.52 was Fringe Benefits; with a total of $1,221,954.51. MOVED by Raymond, SECONDED by Winder that the bills be paid and the vouchers filed in the Office of the City Clerk. MOTION;: CARRIED (COMMITTEE REPORTS) Councilwoman Mallea expressed her thanks to the Fire Department for the impressive demonstration on Saturday. Councilman Winder also expressed his thanks to the Fire Department stating that he .learned a lot and had a great deal of respect for the Fire Department. Councilman Jarboe reported that the Caldwell Economic Development Project has been underway for about three weeks. There was not a report, but there should be a full report on November 2nd. Councilman Raymond stated that he attended a meeting with the Caldwell Community Civic Building Association Board and one of the decisions made at that time was to provide the monies for the cushion between the concrete and floor for the basketball floor at O'Connor Fieldhouse. Another project funded from some of Book 23 Page 176 this Association's dollars was assistance to the Greenbelt to purchase some additional property. A thir6 project was money to provide outside security lights in the park. Councilman 'Winder commented that the Greenbelt people have never gone through the proper hearing process to define their land use and allow the landowners in that area to define their land use. Mr . he was not Winder further stated that trying to be negative about the Greenbelt; just simply trying to get the City to follo% the steps normally required of any other organization before they could establish a use for land that may conflict with the private use of land. To avoid any conflict in the future, the Planning and Zoning procedure should be followed by the Greenbelt people. Councilwoman Straight reminded everyone of the C.R.A.S,H. Rally to be held on Saturday, the 24th of October. Councilman Carter reported to the Council that he attended the Senior Citizen's Board and everything was going well.. (MAYOR'S C0M:M!: Mrs. Robison informed the Council that on Wednesday Noon, the 21st, there would be a workshop on the subidivision ordinance. Mayor Cowles reminded everyone of the final class of the Idaho Employer's Council to be the next morning from 8:00 a.m, until Noon . The Mayor explained to the City Council that the time of year for beer, wine, and liquor license renewals was fast approaching. In the pas" the Clark has brought every renewal to the Council for approval. This past year Legislation was passed allowing the City Clerk, with approval of the Chief of Police, authorization to renew the licenses without bringing them all to the City Council. Mayor Cowles further stated that he would like to have the City Council express their thoughts or this possibility. The Clerk would kee.) the Council informed if there was any problems. MOVED by Mallea, SECONDED by Straight that the City Clerk, Mayor, and Chief of Police be authorized to automatically renew the liquor, beer, and wine licenses as they are requested without approval from the Council unless the Chief of Police has a specific concern. MOTION" CARRIED Mayor Cowles stated that the Planning and Zoning Director has a scale , model of the proposed Convention Center Also, the traffic light at Linden and the Boulevard has been given top priority by the Department of Transportation, The Mayor also invited the Council to meet on Friday night for pizza and attend the Caldwell High School football game. There being no further business, the Meeting was adjourned at 9:00 P.M. APPROVED AS written WRITTEN THIS 2nd DAY OF November 1987. Mayor oundi'l r n �Zcupwiiperson C 0 u " 0 el , Ass s 0 n Zfgkinci 1person ATTEST: City C1er}�