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HomeMy WebLinkAbout1980-09-30city council minutesBook 21 REGULAR MEETING September 30, 1980 12:00 Noon The Meeting was called to order by Mayor McCluskey. Page 296 The Roll of the City Council was called with. the following members present:' Williams, Raymond, Mallea, Hopper, Carter, and Betts. Absent` none. (DISCUSSION ABOUT BIDDING FOR GARBAGE CONTRACT) The Mayor stated that he needed a final determination and a strong comment as to what the City Council wants to do with regard to the bidding on the garbage contract. Councilman Raymond was recognized and said that he had second thoughts since the Council's first discussion with regard to this. In his conversation with people around town, he found general satisfaction with the present garbage pickup. His fear was that if opened for bid, there could be the possibility of not even getting a $4.00 bid. One of the reasons he was bothered was that Boise had a cost of $4.50 and he felt it should be cheaper to pick up garbage in Boise as there was more residents. The cost in Nampa was $3.00 anc he felt that was due to the fact that their company was trying to get started there. If Caldwell did get a better rate, it might be a very temporary thing. The Commercial community was on an individua: contract basis and can be raised at any time so they give a good rate to Residential customers to get the contract originally and then raise the Commercial later. Councilman Raymond further said that maybe Caldwell could negotiate with the company and get $3.50 and then he would be willing to stay - provided the law allows this. Councilwoman Williams was recognized and stated that her conversation has been just the opposite of Councilman Raymond's. She was told not to give the man a raise as he already one. It was Councilwoman William's feeling that it has to be put out for bid. Councilman Hopper was recognized and stated that he felt it should be put out to bid for reasons suggested by Councilman Raymond and also he felt that the Council owes it to the people paying for the pickup. The Mayor informed the Council that he talked with Nampa personnel just before the meeting and was told that the City of Nampa has to see the Commercial rates before tHey can be changed. The City Council has to approve the increase if there was to be any and it was written in their contract. Councilman Hopper also pointed out that if it was bid, the Council could reject the bads and then negotiate. It was determined by the City Council that they would anticipate that the garbage pickup would be bid and the Mayor stated that he would concur that the contract should stipulate that prior to an increase in Commercial rates, it would have to come to City Council for approval. (WATER METER FOR SOUTHDALE APARTMENTS) The City Engineer was asked by the Mayor to report with regard to the water meter for Southdale Apartments. Mr. Lewis stated that the instrument required would be an affidavit— of no separation of ownership. He recommended that the City Council grant him permission for more than one building on one meter. The meter will serve the entire unit. MOVED by Hopper, SECONDED by Carter that the water meter for South - dale Apartments be granted subject to stipulation as stated by the City Engineer. MOTION CARRIED Book 21 Page 297 (REQUEST FOR MOBILE HOME - REHABILITATION) The Mayor read the following memo: Due to the number of owner occupied mobile homes on private property in our Rehab Target Area, H.U.D. has urged us to engage in Mobile Home Rehabilitation. H.U.D.'s only requirement is that appropriate addenda be prepared for our "Rehab Handbook - Statement of Policy" and approved by the City Council. The attached addenda was sent to H.U.D. on Aug. 28, 1980, and approved by H.U.D. on September 2, 1980. The final details have been worked out with the Director of the Idaho State Department of Labor and Industrial Services, Mobile Home Inspection Division. Please examine said addenda. We request it be considered for approval at the October 14th Council Meeting. The Council agreed that they would study this addenda and take action at the October 14th meeting. (RESOLUTION NO. 54 -80 - CONTRACT AGREEMENT WITH THE INTERNATIONAL ASSOCIATION OF FIRE FIGHTERS) The Mayor stated that the next item on the Agenda was the Firemen's Contract. The Mayor further said that the firemen have requested that Councilman Hopper meet with them that afternoon before they sign the contract. It was agreed that Council would give their approval at this time and accept the firemen's contract as written. The Mayor read Resolution No. 54-80 in full as follows: RESOLUTION AUTHORIZING MAYOR AND CITY CLERK TO EXECUTE A CONTRACT AGREEMENT BETWEEN THE CITY OF CALDWELL AND THE INTERNATIONAL ASSOCIATION OF FIRE FIGHTERS. BE IT RESOLVED That the Mayor and City Clerk of the City of Caldwell be, and the same :hereby are, authorized to execute that certain contract agreement attached hereto and made a part hereof as if set forth in full by and between the City of Caldwell and the International Association of Fire Fighters. MOVED by Hopper, SECONDED by Betts that Resolution No. 54 -80 be passed accepting the Firemen's Contract as written. Roll call vote. Those voting yes: Hopper, Carter, Betts, Williams, Raymond, and Mallea. Those voting no: none. Absent and not voting: none. MOTION CARRIED (PROPOSALS RECEIVED FOR RADIO MAINTENANCE BID) The Mayor stated that he had several proposals submitted for the radio maintenance for the public works. It was the Mayor's recommendation that these proposals from Big Valley Communications and Idaho Communications, Inc., be referred to the bid committee for study. MOVED by Raymond, SECONDED by Williams that the proposals for the radio maintenance be referred to the bid committee for study and a recommendation be brought back to - the City Council. MOTION CARRIED The City Engineer stated that he would recommend that the City Council maintain the system to meet the Federal Communications Regulations. Book 21 Page 298 (RESOLUTION NO. 53 -80 - HOUSING REHABILITATION FOR CASEBOLTS) The Mayor read Resolution No. 53 -80 by title only as follows: RESOLUTION APPROVING A I- IOUSING REHABILITATION FOR LEE M. CASEBOLT AND MARY K. CASEBOLT, HUSBAND AND WIFE AND PROVIDING AN EFFECTIVE DATE. The Mayor explained that he would not read the Resolution in :Cull as it was exactly the same as others that were passed previously. Each member of the Council had copies of the resume for their purusal. MOVED by Williams, SECONDED by Mallea that Resolution No. 53 -80 be passed approving the housing rehabilitation for Lee M. Casebolt and Mary K. Casebolt, husband and wife. Roll call vote. Those voting yes: Williams, Raymond, Mallea, Hopper Carter, and Betts. Those voting no: none. Absent and not voting: none. MOTION CARRIED (DISCUSSION WITH REGARD TO INTEREST RATE ON BONDS) The Mayor, Council, and City Engineer discussed the interest rate on bond at some length. It was decided that the Mayor would call the State Treasurer, Marjorie Moon, to see if she could tell them exactly what the law states with regard to the interest rate. Further discussion ensued and it was then MOVED by Hopper, SECONDED by Carter that the City Council ask the City Engineer, Head Accountant and the two members of the Finance Committee to meet and. come up with a recommendation for the interest rate for the L.I.D. bond by the October 7th Council Meeting. MOTION CARRIED (BURGLAR ALARM MEETING) The Mayor announced that there would be a meeting the next morning at 10:30 with regard to the Burglar Alarm Ordinance. The ` Mayor further commented that he had notified the people interested in the Ordinance who had attended the last Council Meeting when it was discussed of this meeting so they could attend. (MEETING WITH BANKERS) The Mayor informed the Council that they were all to meet with the banks at noon on the 6th of October at Bozwell Tweeds to discuss financial arrangements with them. (REPORT ON IRRIGATION PROBLEMS BY MAYOR.) The Mayor reported that there was two crews going on repair for the irrigation department. There was only eight days to get the work done as the water would be out of the ditches at that time and some of the repairs had to be spotted when there was water in the ditches. The Mayor further commented that he had gone through all of the records back to 1977 of complaints and had called all of the people to see if the work was done. IIe felt that the project was going very well. (THE TED VANCE PENCE) The Mayor said he would hope that all members of the Council read the letter received from the Golden Gate Irrigation District stating that they were unwilling to allow Mr. Vance to put his fence over their irrigation line. The City Engineer was recognized and stated that pursuant to the request of Golden Gate Irrigation District that the "outside" edge of the sidewalk should have a minimum of five feet from the back of the curb and it was his recommendation that a five foot sidewalk be installed from five feet behind the curb to ten feet behind the curb and that the fence be moved to a location on the property side of the relocated sidewalk. Book 21 Page 299 MOVED by Raymond, SECONDED by Carter that the City Council support the recommendation of the City Engineer that a five foot sidewalk be installed from five feet behind the curb to ten feet behind the curb and that the fence be moved to a location on the property side of the relocated sidewalk and that the Engineering Department put the plan in writing for the Building Inspector to present to Mr. Vance. MOTION CARRIED (CHANGE ORDER NO. 2 IN BLOCK GRANT) The City Engineer reported that the Contractor was just about finished with the sewer project that he originally contracted on the block grant. This was between Second Avenue and Kimball and between Galveston and Freeport. Mr. Lewis further said that as Council would recall, they had intended to go to Tenth Avenue. One of the impetus towards that project was gasoline getting into the sewer on Tenth Avenue. The Engineering Department had discussed with him the possibility of going on now. Mr. Lewis said that his stipulation to them was that the unit prices would not change and that he would be paid for extra items. It seemed to Mr. Lewis that this work was a logical add on to the contract. Mr. Lewis informed the Council that if this was rebid that the bids would be fifty percent higher in his thinking. The Contractor did agree to hold the unit prices, that he be paid for the extra things, and he would proceed with the project. Mr. Lewis further said that he had written up a Change Order for the project and would ask_ approval from the City Council to proceed. The contractor planned to start next Monday and needed to have Council approval so he can order the pipe. The change order authorizes the additional two blocks with all the provisions of the original agreement. It was the City Engineer's recommendation that the City Council approve the change Order. He informed the Council that Donna Talley had checked with H.U.D. to see if 'the City could expand and they assured her that they could. Mr. Lewis felt that it would save money in the long run. MOVED by Hopper, SECONDED by Mallea that approval be given for the Change Order #2 as discussed and presented by the City Engineer in the Block Grant. MOTION CARRIED The Council then discussed the possibility of going out together to look at the Block Grant streets. It was agreed that they would do so at 4:00 the next Monday. (DISCUSSION REGARDING THE FRANCHISE TO CABLE TV) Councilman Hopper was recognized and stated that he was still concerned with regard to the franchise granted by the City of to Cable TV. The Cable TV was now selling services outside of the City Limits and he felt this was not fair as the City was not being benefited as the City will not collect the percentage outside of the City Limits. He was not sure what should be done, but did feel that someone should be alerted or at least inform the Cable TV that the City was aware of it as it was Caldwell's franchise. Councilman Hopper further said that he felt they should install in the City Limits first and then do outside of the City later. The Mayor agreed that he would write a letter to Cable TV with regard Book 21 Page 300 to this. (EXECUTIVE SESSION CALLED) MOVED by Williams, SECONDED by Carter that the City Council convene into an Executive Session purusuant to provisions in Idaho Code to discuss personnel matters. Roll call vote. Those voting yes: Williams, Raymond, Mallea, IIopper, Carter, and Betts. Those voting no: none. Absent and not voting: none. MOTION CARRIED There being no further business for the Regular Meeting, the Meeting was adjourned at 1:10 p.m., and Council convened into an Executive Session. APPROVED AS written THIS 7th DAY OF October 1980. un; m x2 _� �. , C_ounc' lman Cou cilman ATTEST: City Clerk