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HomeMy WebLinkAbout1984-09-25city council minutesBook 25 REGULAR MEETING September 1•i > >, 1984 12:00 Noon The Meeting was called to order by Mayor McCluskey. Page 214 The Mayor requested that everyone stand and give the Pledge of Allegiance to the Flag. The Roll of the City Council was called with the following members present: Mallea, Marcus, Cowles, Raymond, and Norman. - Absent: Carter. (AUDIENCE PARTICIPATION) The Mayor asked if there was anyone in the audience who cared to bring anything before the City Council that was not on the prepared Agenda. As there was no one, the Mayor declared that the meeting would continue as outlined. OLD BUSINESS (DECISION OF PROPERTY OFFER FOR WELL SITE) The Mayor called on the City Engineer to discuss the property offer for well site. Mr. Redmond informed the City Council that last week he handed out to the Council a memo identifying five different sites in the vicinity. Mr. Paterson was asking that action be taken on his property. Mr. Redmond stated that he thought the decision was between Mr. Paterson's lot and the property referred to as Number Five. The lowest initial cost would be Mr. Paterson's property; however, lot No. 5 has a potential to be the lowest cost because of the possibility of selling off a portion of it. It was a larger piece of property and was adjacent to an undeveloped section on Maple Street. That portion of Maple Street could be vacated that was adjacent to the two parcels. Mr. Redmond pointed out the area on a map for the benefit of the City Council. There was a potential if all the details were worked out of having enough room for a well site, minimize the access and then sell off a building lot. Thereby, it would reduce the actual cost. It was his recommendation that either No. 1 or No. 5 would be in the best :-Lnterest of the City. MOVED by Raymond, SECONDED by Cowles that the Mayor and City Engineer be authorized to negotiate for well site No. 5. There was some discussion with regard to the payment for this property. The Mayor then asked for a roll call vote on the motion. Roll call vote. Those voting yes: Raymond, Norman, Mallea, Marcus, and Cowles. Those voting no: none. Absent and not voting: C:ax:ter. MOTION CARRIED (PRESENTATION OF AWARD TO MYRNA STETSON) The Mayor stated that her would like to present an award to Myrna Stetson at this time. The Mayor explained that Myrna worked at the Treatment Plant and that the City of Caldwell continues to have the most capable, well run Treatment Plant in the State of Idaho. The Mayor further said that the certificate she was to receive certified that she by exmination, training, and experience has qualified for the grade Class WWI Operator in confjunction with certification program for Wastewater Operators jointly administrated by the Association of Idaho Cities, the Idaho State Department of Health and Welfare, and the Pacific Book 25 Page 215 Northwest Pollution Control Association. The Mayor stated that he would very gladly and willingly present this Certificate to Myrna Stetson and congratulate her for this award. (CHILD CARE ORDINANCE) The Mayor explained to the City Council that the City Attorney was adamant that the application for Child Care License would have to go through the Planning and Zoning Commission. This was going to take a lot of time when applying besides costing each of them $100. The Commission determined that those applying would have to secure a Special Use Permit which would require sixty or seventy applicationns going through the Commission. Many of those taking care of children have been doing so for many years without having to get the permit. The confusion and the time would be a problem and it could entail many legal questions. The City did not want to cause these people problems and do not want to run them out of business. There was considerable discussion about the problem and it was the recommendation of the Mayor that no action be taken on the Bill at this time and to wait to discuss it with the Chairman of the Planning and Zoning Commission. City Council agreed with this recommendation. NEW BUSINESS (RESOLUTIONS OF AGREEMENT WITH KEITH STA.NWOOD AND JEFF RODWELL - GOLF PROS) The Mayor called on Councilman Norman to present the two Contract for the Golf Professionals at Fairview and Purple Sage. Councilman Norman read the Resolution as follows: RESOLUTION AUTHORIZING MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT BETWEEN THE CITY OF CALDWELL AND KEITH STANWOOD. BE IT RESOLVED That the Mayor and City Clerk of the City of Caldwell be, and the same hereby are, authorized to execute that certain Agreement attached hereto and made a part hereof as if set forth in full by and between the City of Caldwell and Keith Stanwood. MOVED by Norman, SECONDED by Cowles that the Resolution be passed as presented. Roll call vote. Those voting yes: Norman, Mallea, Marcus, Cowles, Raymond. Those voting no: none. Absent and not voting: Carter. MOTIOIN CARRIED The Resolution for Jeff Rodwell was then read as follows: RESOLUTION AUTHORIZING MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT BETWEEN THE CITY OF CALDWELL AND JEFF RODWELL. BE IT RESOLVED That the Mayor and City Clerk of the City of Caldwell be, and the same hereby are, authorized to execute that certain Agreement: attached hereto and made a part hereof as if set forth in full by and between the City of Caldwell and Jeff Rodwell. MOVED by Norman, SECONDED by Cowles that the Resolution be passed as presented. Roll call vote. Those voting yes: Norman, Mallea, Marcus, Cowles, and Raymond. Those votinc; no: none. Absent and not voting: Carter. Book. 25 MOTION CARRIED (APPOINTMENTS FOR THE YEAR 1984 -85) Page 216 The Mayor stated that the next item on the Agenda was the appointments for the next year. The Mayor recommended the following appointments to be made for the year 1984 -85 to be from October 1, 1984, to September 30, 1985: C. A. Smyser, City Attorney; Carla Hoffman, Deputy City Clerk; Donna Talley, Treasurer and Finance Director; Dennis Davis, Building Official; Ron Redmond, City Engineer; Sylvia Robison, Planning and zoning Director; Nevin Holly, Recreation Director; Tom Burns, Fire Chief; Bill Buchta, Assistant Fire Chief; Al Wing, Police Commander; Betty Jo Keller, City Clerk. MOVED by Raymond, SECONDED by Norman that the appointments be accepted as presented by the Mayor. MOTION CARRIED It was then MOVED by Raymond, SECONDED by Mallea that the City Council accept the resignation of Richard W. Dormois as Police Chief effective September 30, 19824. MOTION CARRIED MOVED by Raymond, SECONDED by Cowles to authorize the Mayor to utilize Richard Dormois as active Police Chief until December 31, 1984, unless a new Chief is named prior to December 31, 1984, at which time the Acting Chief position would be terminated. MOTION CARRIED The Mayor then informed the City Council that he had established a search committee for a new Police Chief. The Committee recommended was Ken Roberts, a local Attorney; Charles Astleford, retired Police Chief; George Weitz, a businessman and farmer; Mite Gable, local businessman; Dr.. Arthur DeRosier, President of the College of Idaho; ::toe Gamboa,. businessman; Skip Smyser, the City Attorney; Larry Plotts, the Head of Police Officer's training; and Richard Harris and Jeff Jones from the Prosecuting Attorney's Office in an advisory capacity. The Mayor further said that all members of the City Council would be a part of the Committee. Advertising for the position will begin soon and he would keep them all advised as to when the meetings would be. The Mayor acknowledged the arrival. of Councilman Carter, MOVED by Cowles, SECONDED by Mallea to accept the recommended search committee for a new Police Chief. MOTION CARRIED (DISCUSS CHAMBER BANQUET) Councilman Raymond stated that he requested that this item be placed on the Agenda. He talked with Mr. Swallow from the Chamber and found that the Chamber Banquet was scheduled for the 16th of October. This was a Regular City Council Meeting night and Councilman Raymond said that he would request that the meeting be changed to a noon meeting on that date. MOVED by Mallea, SECONDED by Raymond that the Regular City Council Meeting scheduled for 7:30 p.m. on the 16th of October be changed to a Noon meeting for that time only. MOTION CARRIED (RESOLUTION FOR AGREEMENT WITH CONNOLLY AND SMYSER) The Resolution was read in full by Councilwoman Mallea as follows: Book 25 Page 217 RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A PERSONAL SERVICES AGREEMENT BETWEEN THE CITY OF CALDWELL AND CHARLES A. SMYSER, AN ATTORNEY AT LAW. BE IT RESOLVED That the Mayor of the City of Caldwell be, and the same hereby is, authorized to execute that certain Personal Services Agreement attached hereto and made a part hereof as if set forth in full by and between the City of Caldwell and Charles 2 %. Smyser, an Attorney at Law, for the purpose of representing and advising the City on civil matters. MOVED by Mallea, SECONDED by Cowles that the Resolution be passed authorizing the execution of the Agreement with Charles A. Smyser. Roll call vote. Those voting yes: Mallea, Marcus, Cowles, Raymond, Norman, and Carter. Those voting nos none. Absent and not voting: none. MOTION CARRIED (RESOLUTION AND AGREEMENT WITH THE FIREFIGHTERS) Councilman Carter asked that this item be delayed as there seemed to be some disagreement at the present time. (RECOMMENDATION FROM PLANNING AND ZONING ON VACATION OF 3RD BETWEEN ARTHUR AND AVEN - CAXTONS) Mr. Redmond, the City Engineer, informed the City Council that the Planning and Zoning Commission recommended that this vacation request be approved. The circumstances were that Caxtons did buy the shop that used to be there and they want to extend their warehouses and also incorporate that shop. There was a number of utilities that will have to be easements for and also a storm drain that will have to relocated and water services will have to be relocated. Caxtons has agreed to do this at their expense. It would be appropriate at this time for the City Council to set a Public Hearing on the 23rd of October. The Mayor then declared that the 23rd of October would be the Public Hearing on this vacation request. (APPROVAL OF J.U.B. CONTRACT FOR PRESSURE IRRIGATION STUDY) Mr. Redmond explained that this was an expansion of the agreement on the original pressure irrigation study in the amount of $23,300. This is the amount for which the City will be receiving grant funds from the Department of Water Resources. A trip was made to Lewiston with the J.U.B. personnel to request that the City expand the study to include the entire City. The original study was only to encompass that which falls within the Caldwell Municipal Irrigation District. There was some thought that the City shouldn't be subsidizing just a minor portion of the City with either the study or maybe dollars. An overall City wide study would enable the City to see what they could do for the whole community and determine what methods of financing would be available. Mr. Redmond further informed the Council that he had an agreement which identifies the twelve points they will be doing for the City. These were submitted along with the grant application so all should be in conformance with the grant. Verbal confirmation was received on the grant, but the Council might approve contingent upon receiving formal notification. MOVED by Raymond, SECONDED by Cowles to approve signing of the agreement subject to the formal notification of the grant from the Department of Water Resources. MOTION CARRIED Book 25 Page 218 (REVIEW OF POTENTIAL PARKING AREA FOR NEW CITY HALL,) The City Engineer explained that the parking at the new City Hall was at a premium as there was not enough suffucient parking on site to meet the requirements of the zoning ordinance. Several alternatives have been investigated and he passed out to the Council some of these possibilities. The City Council discussed the properties at some length. Discussed was the possibility of leasing parking from St. Mary's Church, using a portion of the present City Hall for parking if the back portion was torn down, property available next to the Stinker Station, and property by the Sinclair Station. Mr. Redmond stated that he would recommend that the City not lease property as it would not be a secure situation. Councilman Raymond made a motion that the Mayor be authorized to enter into negotiation for the property by the Stinker Station. This motion died for a lack of a second. It was decided that the Mayor and City Engineer would pursue the best option to alleviate the parking problem at the new City Hall. (RESOLUTION TO TRANSFER FUNDS) Councilwoman Mallea read the following Resolution in full as follows: RESOLUTION AUTHORIZING THE CITY COUNCIL TO TRANSFER CERTAIN FUNDS IN ACCORDANCE, WITH IDAHO CODE 50-1014 BE IT RESOLVED That the City Council authorized the transfer of funds as listed in accordance with Idaho Code 50 -1014: Transfer of funds - The City Council of the cities T ay transfer an unexpended balance in one fund to the credit of another fund." To: General Fund Admin. - From: Sanitation Fund. Remaining Balance as of 9/30/84 To: Cap. Imp. Fund From: General Fund Contingency $50,000.00 BE IT FURTHER RESOLVED That the Mayor and City Council shall have the prerogative of repayment to the appropriate funds by Resolution if necessary. Councilwoman Mallea explained that the Sanitation Fund was a cleanup fund at the end of the year. The other items would be addressed in the next item. MOVED by Mallea, SECONDED by Carter that the Resolution be passed as presented. Roll call vote. Those voting yes: Mallea, Marcus, Cowles, Raymond, Norman, and Carter. Those voting no: none. Absent and not voting: none. MOTION CARRIED (MOTION TO SPEND CONTINGENCY) Councilwoman Mallea informed the Council that now that the money was transferred, she would like a motion to spend the funds. Out of the contingency fund in the amount of $103,000, $50,000 was to go into the Fire Fund to cover the fringe benefit salaries not budgeted due to lack of a contract when the budget was passed. Another $50,000 was to go into Capital Improvement for the new City Hall and $3,000 was to the Legislative budget. Book 25 Page 219 Further discussed was the fact that when the Council set up the finishing of the City Hall, $50,000 in contingency was set aside and the City entered into an agreement with the Contractor that any amount going over the budgeted amount would not have to be paid until after October lst. However, if the City wished to pay it before October 1st, it was the City's option. Councilwoman Mallea further informed the City Council that this amount of money was available if they chose to pay in this manner. The total amount that would need to be transferred into that account about $43,000. Councilwoman Mallea stated that if the Council intended to pay the Contractor out of this budget year, she would like a motion made to that effect subject to the acceptance by the City's staff. MOVED by Mallea, SECONDED by Raymond that the agreement with the contractor would be fulfilled in this budget year with the acceptance of the building by staff'. MOTION CARRIED Councilwoman Mallea also said that if the $50,000 was transferred which was set aside for Capital Improvement, it was possible to pay for the security system which was not yet discussed. MOVED by Mallea, SECONDED by Carter that $103,200 be transferred from Contingency into the funds and that it be allowed to be spent. MOTION CARRIED (COMMITTEE REPORTS) Councilman Carter said that since there was an appraisal for the present City Hall that the City go ahead and proceed with the selling of the building. The City Engineer pointed out that there was a procedure that had to be followed to sell City owned property. MOVED by Carter, SECONDED by Mallea that the City proceed to sell the City Hall at the appraised price. MOTION CARRIED Councilman Norman reported with regard to the security system at the new City Hall. Several systems were looked into and there was one at a cost of $2,034 that he would recommend be accepted. It was a good system and the cost was very competetive. MOVED by Norman, SECONDED by Marcus that the City Council accept the system from Miller Electronics in the amount of $2,034 and draw on this year's budget and do it in increments as stated in the proposal and Dennis to see that it is paid as the system is installed. MOTION CARRIED (MAYOR'S COMMENTS) The Mayor informed the City Council that Main Street, U.S.A. was very successful. He also asked that the City Council members take a look at the approach to the parking area at the Police Department. It very definitely needed to be repaired. The Mayor also informed the City Council that he would like to pursue applying for a Community Block Grant for the downtown rehabilitation. He felt it was important to have an application in at all times as it could really do no harm. There being no further business, the meeting was adjourned at 1:05 P.M. Book 25 written APPROVED AS October a 1984, ATTEST: Page 220 2nd THIS DAY OF Mayer Councilperson C uncilperson City Cle