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HomeMy WebLinkAbout1980-09-23city council minutesBook 21 Page 289 REGULAR MEETING September 23, 1980 12:00 Noon The Meeting was called to order by Mayor McCluskey. The Mayor requested that everyone stand and give the Pledge of Allegiance to the Flag. The Roll of the City Council was called with the following members present: Williams, Raymond, Mallea, Hopper, Carter, and Betts. Absent: none. (AUDIENCE PARTICIPATION) The Mayor asked if there was anyone present who would care to bring anything before the City Council that was not on the prepared Agenda. Since there was no one, the Mayor declared that the Meeting would continue as scheduled. (ADDITIONAL ITEMS FOR THE AGENDA) The Mayor stated that he had several items that he would like to include on the Agenda. One was a. presentation by the Fire Chief with regard to radios and the other was a presentation of a Certificate. OLD BUSINESS (BOISE ADA DISPOSAL DISCUSSION) The Mayor requested that Mr. Gluch come forward and address the City Council with regard to his problems and requests. Mr. Gluch was recognized and stated that he would at this time reque: -•t from the City Council of Caldwell a rate increase on the residential garbage pickup to $4.00 a month. The current rate was $3.00 per month. He further commented that the reason for this was quite obvious if the Council members had an opportunity to study his financial statement. In the last nine months, there was only one month that they were in the black. The bad thing about this was that it did not show the approximate $8,000.00 for insurance that has not been paid for this year as yet. They were also moving into the last two months with approximately twenty -five containers that have not been paid for and the first of October, through union negotiations, they were going to have to look at salary increases of approximately $120.00 per month for each man. There was also some sixty containers that needed to be changed because the government specifies that the smaller containers were not safe. Mr. Gluch stated that he felt the $4.00 increase should put them at a break even stage. Mr. Gluch further said that his company would appreciate the City Council giving consideration to this matter. There was concern expressed as to whether the City of Caldwell could negotiate a price increase at this time. It was mentioned that the City of Caldwell may prefer to put it out to bid and Mr. Gluch informed the Council that he would have no objection if the City Council would choose to put it out to bid at this time. However, he would ask that if the City does put it out to bid that Boise Ada could have the interim increase until which time the bid could be put together and a new hawler, if it happened to be a new bawler, came in to go to work. As far as putting it out to bid, they would have no objections. Mr. Gluch further commented that he could truthfully say that if the City of Caldwelldid put it up to bid that they would find that $4.00 would not do it especially if the terms of the old contract were followed. The City Council discussed several items with Mr. Gluch. It was pointed out that if there was a new dump put in that it would also change the costs. The cost of containers was discussed and the regulations specified by the government. Also discussed was the number of pickups for Commercial and Mr. Gluch stated that they could have as much service as they wanted. Councilwoman Williams asked Mr. Gluch how many employees he had that would receive the wage increase. Mr. Gluch stated that there was approximately ten Book 21 Page 290 employees and some of them will be more and some less than the $120.00 figure mentioned. Mr. Gluch further said that the date of October lst was a must and he would like to have some direction. IIe would hope that the City Council would approve this increase to be effective the lst of October and even that would put him behind a month. Councilwoman Williams asked the Accounting Department if this was put in effect on October lst if it would be a problem for them. Mrs. Talley stated that if it was decided today, it could be done or tomorrow at the latest. Otherwise, it would be difficult due to the many changes forthcoming with the changes planned with the City of Nampa. Councilwoman Williams was recognized and stated that she felt the` City Council needed to do some study on this request. She was not ready to vote on it at this meeting. Discussed was the difference in prices of other cities in the area as compared to Caldwell s. Mr. Gluch stated that Caldwell ha.d the lowest rate in the area and he Jid not think that Caldwell would get $4.00 on a new bid for the simple reason, especially if going on the old contract, that it specifies there would be a waiting period of two years before there could be negotiations for a rate increase. The Mayor stated that he did not see how the City could meet the stipulation by the lst of October. Councilman hopper suggested that this be discussed in a. Finance Committee Meeting. The Mayor further stated that he was planning a short workshop with regard to personnel policy and that both items could be discussed at that time. It was then determined by the Mayor that the City Council would meet the next day, September 24th, at 4:00 p.m. for a workshop session with regard to both item.s. NEW BUSINESS (PUBLIC HEARING ON ZONING OF IiARRIS PROPERTY NEAR THE AIRPORT) The Mayor declared the meeting open for a public hearing with regard to the zoning of the Harris property near the airport. I-Ie called on the City Engineer to give a brief explanation. Mr. Lewis was recognized and pointed the area out on the map. Ile further explained that the City of Caldwell already annexed the Goiri and the Harris property as well as a part of the Campbell property and in the descriptions of the original annexation a. portio: of the Harris property was inadvertently left out. This area was approximately three acres and was needed to make all of the property a contiguous piece of land. The Mayor then asked if there was anyone from the audience who cared to comment for oragain.st the zoning of this property M -1 Light Industrial Zone. Since there was no one, the Mayor declared the public hearing closed and asked if there was anyone from the City council that would care to comment with regard to this proposed zoning. Councilman Hopper pointed out that there was no need to justify earlier action; it was simply a matter of correcting an oversight. (BILL NO. 27; ORDINANCE NO. 1580; ZONING AND ANNEXATION OF HARRIS PROPERTY) The Mayor then read Bill No. 27 by title only as follows: AN ORDINANCE DETERMINING THAT CERTAIN LANDS LIE CONTIGUOUS OR ADJACENT TO TIIE CITY OF CALDWELL, COUNTY OF CANYON, STATE OF IDAHO, THAT SAID LANDS HAVE BEEN LAID OFF BY THE OWNERS OR PROPRIETORS, OR WITH THE OWNNRS' AUTHORITY OR ACQUIESCENCE, INTO LOTS OR BLOCKS CONTAINING NOT MORE THAN FIVE ACRES OF LAND EACH; OR THAT TIIE OWNERS OR PROPRIETORS OF SAID LANDS, OR OTHER PERSONS WITH TIIE CONSENT OF SAID OWNNRS OR PROPRIETORS, HAVE SOLD OR BEGUN TO SELL OFF SUCH CONTIGUOUS OR ADJACENT LANDS BY METES AND BOUNDS, IN TRACTS NOT EXCEEDING FIVE ACRES, Book 21 Page 291 OR THAT THE OWNERS OF SAID LANDS HAVE CONSENTED AND AGREED THAT SAID LANDS BE ANNEXED TO THE CITY OF CALDWELL, IDAHO, AS PART OF M -1 LIGHT INDUSTRIAL ZONE; AND DECLARING ALL SAID LANDS, BY PROPER LEGAL DESCRIPTION THEREOF AS DESCRIBED IN EXHIBIT "A" TO BE A PART OF THE CITY OF CALDWELL, CANYON COUNTY, IDAHO: REPEALING ALL ORDINANCES, RESOLUTIONS, OR ORDERS, OR PARTS THEREOF IN CONFLICT HEREWITH; AND DECLARING AN EMERGENCY. MOVED by Hopper, SECONDED by Raymond to suspend the rule requiring the reading of a Bill three separate days and that Bill No. 27 be passed on the first reading. Roll call vote. Those voting yes?: Hopper, Carter, Betts, Williams, Raymond, and Mallea. Those voting no: none. Absent and not voting: none. MOTION CARRIED The Mayor directed the Clerk to read the Bill the second time by title and the third time in full. MOVED by Hopper, SECONDED by Raymond that Bill No. 27 be passed and entitled Ordinance No. 1580. Roll call vote. Those voting yes: Hopper, Carter, Betts, Williams, Raymond, and Mallea. Those voting no: none. Absent and not voting: none. MOTION CARRIED (PRESENTATION BY FIRE CHIEF REGARDING RADIOS) The Mayor called on the Fire Chief to give his explanation of the radios. Chief Burns was recognized and stated that due to the shortage of manpower at the Fire Department,there would have to be a change in the communication system. Already ordered was four radios for the volunteers so there would be the manpower available. It was the Fire Chief's thought that some consideration should be given for a whole new communication system for the Fire Department so all firemen could be alerted as well as the volunteers. There was no way that four volunteers can take up the gap of the firemen they were losing. It takes three people that are off duty to replace one man on duty. He had with him at the meeting Mr. EarlCoulterof Idaho Paging who has drawn up prices on the specifications the Chief had given him. He would request that the City Council take under consideration or study the proposal Mr. Coulter ha& prepared. Mr. Coulter made out a bid and the Chief felt that it was something that the City of Caldwell would have to deal with. The Mayor stated that he would like to comment on several items that he and the Fire Chief had discussed. IIe was sure that everyone was aware that they were trying to promote a volunteer Fire Department that was responsive. Both the Fire Chief and the Assistant Fire Chief have accepted this philosophy. What the City of Caldwell needed to do now was to make these volunteers as effective as they can, which was the most important thing at this time. The Mayor's original idea was that they get pagers, but the trouble with a pager was that they could not respond so the Fire Department would know who could answer the call. A fireman with a radio where there was a base station can't leave it. IIe will have to stay in the same room with it at all times or he can't respond. The City was not going to buy one for every fireman; they will be transferred when on duty. The off duty fireman has a duty to respond at anytime and not necessarily when it was his week on. This was another problem that was brought up. The Fire Chief stated that if the City could get a good price, all of the auxiliary should have one. The radios will have multiple purpose as they will help with the Block Watch Program that has been instigated by the Police Department. Mr. Coulter was then recognized and stated that he and the Fire Chief had been working together for several days to put the information together. With reference to the cost, Mr. Coulter said that it would cost $8,776.00 to equip the Fire Department with Book 21 Page 292 portable radios. This would be twenty -two units. He pointed. out that the equipment for installing a paging system which would be one way would cost $8,515.00. There was actually little difference dollar wise. There was discussion between the Fire Chief, Mr. Coulter, and the Council with regard to the radios and their efficiency. Mr. Coulter informed the Council that the system in use at this time was quite old and if the City did care to sell it he felt some of the rural fire departments in the area would be happy to purchase it. Also, discussed was the distance from the Fire Department that these units can be heard so to maintain good response. Maintenance of the equipment was discussed and Mr. Coulter said that this could be arranged at $5.00 a month per unit after the:first six months. The Chief also pointed out that the equipment could be purchased on a lease purchase which would entail so much per month over a three year period. It was the Mayor's suggestion that the City Council delay any action on this until they could discuss it in the Finance Committee Meeting that was scheduled for Wednesday afternoon at 4:00 p.m. The Mayor asked Mr. Coulter to leave a copy of the costs with him so the Council would have all the :Figures available for their discussion. The Mayor stated that he did concur: with the Fire Chief's philosophy to get the training program on the road and. consideration be given to the purchase of this equipment. (PRESENTATION OF CERTIFICATE) The Mayor read the following letter received from Ray Holly, Deputy Director of the Association of Idaho Cities: We missed your city clerk at the annual City Clerks and Finance Officers institute in McCall last week.. This was the 12th annual institute and we broke the attendance record - 106 attended from 65 cities. Eleven city clerks and trasurers were presented their certified city clerk and finance officers award at the banquet. There are now twenty certified clerks and treasurer in Idaho. We are proud that Caldwell City Clerk, Betty Jo Keller, is one of the twenty and are sorry that she was unable to be present to receive her award. Since Betty Jo missed the award presentation at both the ATC Conference in Pocatello and the CCFOA institute in McCall I would appreciate your making the presentation at your next Council Meeting. The Certificate is enclosed along with a copy of the certification manual which outlines the requirements which must be fulfilled. for this prestigious title of certified city clerk. Thanks Al. Drop in and see us the next time you are in Boise. The Mayor then presented the Certificate to the City Clerk as discussed in the letter. (COMPREHENSIVE PLAN CHANGE RECOMMENDATIONS FROM PLANNING AND ZONING COMMISSION) The Mayor called on the City Engineer to present these recommendatiol Mr. Lewis stated that at th.eir regular meeting Thursday, September 18, 1980, the Planning and Zoning Commission directed that the following Comprehensive Plan change recommendations be forwarded to the City Council: 1. A plan change from High Density Residential to General Commercial for Block 1, Blatchley Addition -Block 16, Washington Heights, Steunenberg and Hands Addition (the Book 21 Page 293 block bounded by Cleveland, Blaine, 21st and 22nd) as requested by Orville Collins and Harold Doan. 2. A plan change from Medium Density Residential to Frame and Service Commercial for Block 35 and the approximate south- westerly half of Blocks 32, 33 and 34 of Golden Gate Addition. These blocks border the frontage road which parallels Interstate 84 on the northe. ^sterly side. A public hearing has been scheduled for October 21 on these proposed Plan changes. The Mayor verified that the hearing would be set for October 21st. (REVIEW OF PRIORITIES FOR BLOCK GRANT) The Mayor called on the City Engineer for this review. Mr. Lewis stated that some time was required to discuss this review and he would suggest that it be done at a meeting when there was more time. Mr. Lewis briefly explained that it was obvious to him that the City would not be able to improve all of the streets on the North side within the area under the Block Grant funding that the City had now even with the third year grant. Thus far, the only people who seem to know what is going to be done or what is planned was Engineering. When people ask the question as to whether their street was going to be done, they were sent to Engineering Department. Mr. Lewis said that he would like to change this as the Council should answer these questions. Plans should be made as to what was going to be done next year and look at the third year and somewhere along the line it was going to come to the fact that the City will not be able to do what they had planned due to the inflation of costs. It was necessary to look at the priorities and the City Council should be aware of what the planning was so that they can answer the questions. Mr. Lewis said that he did need some time and would get a copy of the plans to members of the City Council. Councilwoman Williams suggested that the Council members take a tour of this area and then have a work session with regard to the priorities. (DISCUSSION ON PRUSIA LETTER) The Mayor stated that he put this on the Agenda for discussion, but had decided that1t would not be discussed at this time. The reason for this was that a staff meeting was held last Friday and he made some firm declarations and Mr. Lewis handed out assignments with regard to drainage problems in the City of Caldwell. The Mayor felt that instead of discussing this problem at the Council Meeting, he would pursue this as an administrative matter and by consulting the City Engineer they would proceed on the matter. The Mayor stated that he would leave a copy of the letter regarding Prusia in the Council box so that they could be acquainted with the situation. The Mayor further commented that the City Attorney received copies of all letters so he was aware of what was going on. (REQUEST FOR REMOVAL FROM IRRIGATION DISTRICT) The Mayor stated that there was a request for removal from the Caldwell Municipal Irrigation District submitted by Herman T. Sakimoto and Hal E. Mickelsen. The request was as follows: Request to withdraw from the Caldwell Municipal Irrigation because of the following reasons: 1. The land is too steep and hilly to be irrigated from water owned or controlled by the irrigation district. 2. The owners of the land have installed a good and sufficient water system independent of the water system of the irrigation district. 3. The land is not agricultural or farming land. It is now used for dental office buildings. Book 21 Page 294 Mr. Lewis, City Engineer, commented that he was sure that irrigation water was available to this property. It was right there and always had been. It was his recommendation that this request be denied and forwarded to the Pioneer Irrigation District. MOVED by Carter, SECONDED by Williams that the City Council recommend that this request be denied and that the request be forwarded to the Pioneer Irrigation District. (BID OPENING ON COMPUTER) MOTION CARRIED The Mayor opened the one bid that was received by the City Clerk's Office. He read the following letter: - Per your request for bids, copy attached, we are pleased to submit our proposal herein. The Burroughs models meet all of the specifications outlined in your request. The prices and tradein_s requested as well as delivery information is provided in Schedule 1. Thank you for the opportunity to be of continued service to the City of Caldwell. /s/ Lee Nelson The Mayor then stated that the bottom line of the enclosed bid was $17,538.70. The Mayor further said that there was a request for information with regard to the old equipment and how much the City would sell it for from Hoff Company in Boise. MOVED by Williams, SECONDED by Betts that the City of Caldwell accept the bid from Burroughs in the amount of $17,538.70. (MAYOR'S REPORT) MOTION CARRIED The Mayor stated that the concession stand at Luby Park has a bad. roof on it and it would cost about $400.00 to :Fix it. It was deteriorating badly and needed to be fixed. Jess Payne of the Parks Department felt that the cost should be taken out of the Recreation. Department's budget as the Park's budget was very low. The Mayor stated that he would encourage the City Council to approve having this roof fixed. The Recreation Department budget did have the money and it could certainly be considered part of the Recreation Department. MOVED by Raymond, SECONDED by Carter that the roof of the concession stand at Luby Park be repaired. It was suggested that the Mayor contact the Schofield Roofing to see if perhaps they could do this about the same time they did the roofing at the Ficldhouse. The Mayor then called for a vote on the motion as made. MOTION CARR The Mayor informed the City Council that Councilman Raymond asked. _ him to check on the railroad cross arms. There has been several occasions where people have been caught in them when there wasn't a train coming. The Mayor did check with the Union Pacific and it was due to malfunction caused by moisture. They informed the Mayor that if the City of Caldwell had any further problems to be sure and let them know. They planned to do some checking on them to see if the malfunctions could be helped. The Mayor read the following letter received from H.U.D.: Book 21 Page 295 This is to notify your City formally that its application for an Urban Development Action Grant for the above project has received preliminary approval in the amount of $700,000. This letter does not constitute the award of a grant, nor commit the Department to award any grant. A Grant Agreement codifying the terms agreed upon by the private sector is being prepared and will be mailed as soon as possible. The contract will require that all commitments promised in the application upon which the preliminary approval is based, be produced to I -IUD in the form of legally binding commitments and documents. The legally binding commitments must be submitted and accepted prior to the use of grant funds. HUD generally expects legally binding commitments within 6 months of the date of preliminary approval. Final approval and release of any grant funds are contingent upon your meeting each and every condition set forth in the Grant Agreement No costs may be incurred for reimbursement out of grant funds until all environmental clearances have been completed and every condition and commitment called for in the Grant Agreement has been met to HUD's satisfaction. Should you have any questions, please call Christine McElligott at (202) 755 -6234. The Mayor also reported that there will be an Airport Commission Meeting at 4:00 p.m. on Thursday. The City Clerk was asked to call each member and tell them that it was mandatory that they do attend this meeting as there was some internal problems at the Airport. It was also necessary to elecL.,a-Chairman of the Airport Commission. The Mayor further commented that he would invite members of the City Council to attend this meeting. (COMMITTEE REPORTS) Councilman Hopper reported that the Firemen's Contract as written was acceptable to the firemen and it will be ratified at their meeting. Councilman Hopper also encouraged Council members to attend the Chamber of Commerce Annual Banquet this year. It was to be held on October 4th at the Elk's Club. It was also the J.C.'s Recognition night for their outstanding man of the year. There being no further business, the Meeting was adjourned at 1:30 p.m. APPROVED AS written THIS 7 t 11 DAY OF October 1980. oun 'lman (' Councilm ATTEST: City Clerk