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HomeMy WebLinkAbout1985-09-16city council minutesBook 26 Page 183 REGULAR MEETING September 16, 1985 7:30 p.m. The Meeting was called to order by Acting Mayor Pat Mallea. The Acting Mayor requested that everyone stand and give the Pledge of Allegiance to the Flag. The roll of the City Council was called with the following members present: Marcus, Cowles, Raymond, and Carter. Absent: Norman. Acting Mayor Mallea stated that the Mayor was unable to attend the meeting due to a previous commitment. As City Council President, Councilwoman Mallea said she would conduct the meeting as requested by the Mayor. (APPROVAL OF MINUTES) It was MOVED by Cowles, SECONDED by Carter to dispense with the reading of the minutes of the Regular City Council Meeting of September 3, 1985, and the Regular City Council Meeting of September 9, 1985, and approve them as written. MOTION CARRIED (AUDIENCE PARTICIPATION) The Acting Mayor inquired as to whether there was anyone from the audience who cared to bring anything before the City Council that was not on the prepared Agenda. As there was no one, the Acting Mayor declared that the meeting would continue as outlined. OLD BUSINESS (FILM - BEST INVESTMENT WE EVER MADE) The Acting Mayor introduced Mr. Wayne Pickrell of the State of Idaho Aeronautic °s Board that was present at the meeting to show a film with regard to airports. Before showing the film, Mr. Pickrell presented a letter to the City Council with statistics dealing with the economic and safety factors at the Caldwell Airport. He then gave a brief explanation about the film after which the film was shown to the members of the City Council. NEW BUSINESS (AWARD BID FOR DRILLING WELLS) The Acting Mayor called on Red Redmond, City Engineer, to present the results from the bid opening for the well drilling. Mr. Redmond 'informed the City Council that bids were opened for drilling two new municipal water wells on September 12, 1985. Three bids were received; Pete Cope Drilling Company, W. E. Stevens and Sons, and Bill Doty. An abstract was distributed to the members of the City Council. The low bid was received from Bill Doty Well Drilling in the amount of $31,127.50 per well or for both wells, $62,255.00. If the Council accepts the bid, one well will be located near the intersection of Maple and Sylvan Drive and the other one is to replace well No. 1 which will be located in Luby Park. There was some problems associated with this latter site due to the fact that this area of town between the freeway and Canyon Hill has a number of artesian wells serving residences. At least eight and possibly as high as fourteen artesian wells were located there. The well that the State drilled for the landscaping projects has already impacted these wells to some extent. If the City drills a replacement well in Luby Park, it will possibly impact these wells further and probably more drastically which was a potential problem. Currently, Well No. 1 is putting out about 350 gallons a minute. Book 26 Page 184 With a new well, the City would be after 1,000 gallons a minute at this particular site. When the City drills this well, there could be some complaints from the people in the area. Councilman Raymond asked if there was the possibility of an alternate site and would the bid apply if there was another site. Mr. Redmond stated that it would probably apply. With regard to an alternate site, he was not sure that the City had one. The plan at this time was to locate the well very close to the current well so the piping and plumbing could be inter - connected. Well No. 1 is operating now, but is not effecting the artesian wells at this time. Mr. Redmond further informed the City Council that he had been communicating with Mr. Jack Kelly who has been advising the City on the well problem. Mr. Kelly has done some research with regard to the State well and also in a general aspect. He indicated to the City that: residents have a right to the water. However, they do not have a right to pressure. Mr. Redmond stated that if drilling the well did impact the people in the area adversely, the Council might consider connecting them to City water at the City's expense. The long term commitment for payment of water would still remain with the people. Councilman Raymond suggested that a meeting be scheduled for those people who could be effected by drilling the well. Mr. Redmond stated that this could be done, but there was a basic need by the City as a whole to have this new well. Mr. Redmond recommended that the Council award the bid for the one well so he could start and then attempt to clarify some of the problems connected with Well No. 1 before authority was given to start drilling it. MOVED by Carter, SECONDED by Carter to accept the bid from Bill Doty for $31,127.50 with the City Engineer's stipulations attached. The Acting Mayor asked for some clarification on the motion as to whether the award was for the two wells or for just the one. Councilman Cowles amended the motion by stating the amount as $62,255.00 with the Engineer's recommendations. The motion was then repeated as follows: Accept the bid from Bill Doty in the amount of $62,255.00 for the wells with the City Engineer's recommendations and stipulations attached. MOTION CARRIED Acting Mayor Mallea further stated that the City Engineer would be certain that there was input from the people involved before drilling the second well. (AWARD BID FOR PIPE - STREET DEPARTMENT) Again, the Acting Mayor called on the City Engineer to address this bid. Mr. Redmond informed the Council that this project was reevaluated. This was a job where the City would buy the pipe and have the Street Department install it. While bidding out, they double checked on the design of the storm drain and found that over half the job was thirteen to fifteen feet deep. This depth was beyond the capability of the City's equipment and the people for installing pipe. Mr. Redmond further said that he would like to rebid as a complete job rather than have the crews install the pipe. It was his recommendation that the City Council reject the bids and that the project be put out for bid as a complete job. Book 26 Page 185 MOVED by Carter, SECONDED by Cowles to reject the bids for the pipe as recommended by the City Engineer. MOTION CARRIED (AWARD BID FOR TELEMETRY - WATER DEPARTMENT) The Acting Mayor again called on the City Engineer. Mr. Redmond reported that bids were opened that morning for the second time for the telemetry system. Two bids were received this time. The project was scaled back with the hope that they could bring it within the budget. Unfortunately, by bidding it a second time, it will cost the City about $15,000 to get what could have been obtained before. This bid called for a base bid with three additive alternates so it would fall within the budget. Then, it could be added on in order to bring it up to what money was available. Mr. Redmond's recommendation was that the City accept the bid from Romer Electric through additive alternate No. 2 which would be in the amount of $217,366.00. MOVED by Raymond, SECONDED by Cowles to accept the bid from Romar Electric as recommended by the City Engineer in the amount of $217,366.00. MOTION CARRIED (FINANCIAL REPORT) Councilwoman Marcus stated that the Financial Committee met to go through the bills. There was a payroll for the month of August totalling $246,707.70 of which $190,935.15 was gross with fringe benefits amounting to $55,772.55. The accounts payable for the month was $261,642.35 making a total of $508,350.05. The Committee felt all was in order. MOVED by Marcus, SECONDED by Carter that approval be given for the bills and the payroll, that checks be issued, and the Requests for Payment be filed in the Office of the City Clerk. MOTION CARRIED (COMMITTEE REPORTS) Councilman Carter reported that he attended the Senior Citizen's Meeting that morning. In the discussion, it was stated that the refrigeration equipment be purchased based on the fact that they were getting a grant of $20,000 from the City. Councilman Carter further said that he remembered some discussion with regard to the City taking some Revenue Sharing money and award up to a maximum of $20,000 in matching funds. Was this what the intent of the Council was? Councilwoman Marcus answered that this was how she understood it as did Councilman Raymond. Councilwoman Mallea stated that Alta Williams was present and said that the senior Citizens had spent their money and she did not know if they could find the cash to match the funds. Councilwoman Marcus asked Councilman Carter how much money the Seniors have committed. Councilman Carter stated that they went with the alternate bid and did not re -bid the refrigeration portion of the project. He thought that the project for the refrigeration was about $21,000. There was considerable discussion with Councilman Raymond pointing out that the budget begins the first of October and he did not think the City should be spending it yet. Also, he was concerned about the bid process on the $20,000 refrigeration equipment. Councilwoman Mallea emphasized that the money cannot be spent until October lst. Book 26 Page 186 MOVED by Raymond, SECONDED by Cowles that the purchase of the refrigeration equipment be put on hold pending clarification of the legality of the bid and what the intent of the Council was in the utilization of the $20,000. Councilman Carter said that the equipment was ordered, but not received. In talking with the architect, he did not indicate that it was any special equipment. It was just a package of normal refrigeration equipment that was probably ordered. Councilman Raymond further_ said that his motion was to hold. Just because it was ordered does not mean it has been shipped. Councilman Raymond also stated he was concerned with the legality of the bid process. Councilwoman Mallea again reminded the Council that the money could not be expended until next year or the first of October. Councilwoman Mallea then stated she would repeat the motion to see if there was agreement. The motion was that Councilman Carter would review the processes with the people named and bring a report back to the City Council before the money was expended. Councilman Carter agreed to the motion as repeated by the Acting Mayor and the Second agreed. MOTION CARRIED Councilman Raymond reported that the recent 9 -1 -1 Meeting was very positive. There will be some follow -up on the System. The Sheriff has agreed to serve on the Committee as the law enforcement representative and has agreed to release the dispatchers to be under_ the Commissioner's guidance. The Commissioners were very willing to work with the City and he anticipated a proposal from them. Councilman Cowles reported that he attended a Golf Board Meeting and the golf receipts for August were $239,770.95 which was approximately $8,000 above last year. Troy Vitek was now at Fairview Golf Course. The Board dial have some questions with regard to the salaries of the Golf Pros. Councilman Cowles also introduced Scott Holloway who was present at the Council Meeting. The Acting Mayor again recognized Councilman Raymond who informed the Council that a Recreation Board Meeting was held on Monday night. All seemed to be going well and the winter programs will be out shortly. Councilman Raymond also reported on a meeting of a group to be known as Project Pride. They were attempting to create interest in the area bordered by the Freeway, Tenth Street, Chicago, and Centennial. Way by way of individual home improvements and generally cleaning up the trash and etc. With this area cleaned up, it was hoped that the tourists coming off the Freeway would have a good image of Caldwell. (MAYOR S COMMENTS) The Acting Mayor informed the City Council that the Mayor's report was as follows: Police Chief Sobba notified him that there would be an Open House at the Post Academy after graduation on the 20th of September. The Police Chief stated that he would like to have the Mayor and City Council attend this as there was two officers graduating. The Acting Mayor also read an invitation received from - the Chamber of Commerce inviting the Mayor and City Council to the ribbon cutting ceremony for the Chamber of Commerce Visitor Information Center. This was to be at 1:30 p.m. on September 23, 1985, at 300 Frontage Road. Book 26 Page 187 The invitation also invited the City Council and the Mayor to join the Chamber membership for a no host luncheon at the Golden Pheasant beginning at noon. They were asked to R.S.V.P. to the Chamber by the 18th. Because of this conflict on Monday, the Regular City Council Meeting will be cancelled. There being no further business, the Meeting was adjourned at 8:45 p.m. APPROVED AS written TI3IS 7th DAY OF October , 1985 Mayor Councilperson Councilperson Councilperson Councilperson Councilperson Coun lrsson ATTEST: City Clerk Book 26 .Page 188 EXECUTIVE SESSION September 23, 1985 4:15 p.m. The Meeting was called to order by Mayor McCluskey. The Roll of the City Council was called with the following members present: Mallea, Mas-riit ,, Raymond, Norman, and Carter. Absent: none. (EXECUTIVE SESSION) The City Council President stated that the Executive Session was called for the purpose of discussing personnel. The Mayor then requested a motion to convene into this Session. MOVED by Carter, SECONDED by Mallea that the City Council convene into an Executive Session pursuant to the Idaho State Code, Section 67 -2343 for the purpose of discussing personnel. Roll call vote. Those voting yes: Mallea, Marcus, Cowles, Raymond, Norman, and Carter. Those voting no: none. Absent and not voting: none. MOTION CARRIED The Council then convened into the Executive Session. After discussion, the meeting was adjourned at 7:00 p.m. APPROVED AS written - -- THIS 1985. _ - - -- 7th DAY OF October a o.r '4 o Councilperson --" Councilperson 1 Councilperson Chun lrergbn Councilperson Councilperson ATTEST: J City Clerk —