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HomeMy WebLinkAbout1997-09-15city council minutesBook 38 Page 265 REGULAR MEETING SEPTEMBER 15, 1997 7:30 P.M. The Meeting was called to order by Mayor Winder. The Invocation was offered by Troy Agema, the Youth Pastor at the First Christian Church after which the Mayor requested that everyone remain standing for the Pledge of Allegiance to the Flag. The Roll of the City Council was called with the following members present: Houchins, Evans, Earl, Busch, and Langan. Absent: Wells. (ADDITIONS OR DELETIONS TO THE AGENDA) Since there were no additions or deletions to the prepared Agenda, it was MOVED by Houchins, SECONDED by Earl to accept the Agenda as presented. Roll call vote. Those voting yes: Houchins, Evans, Earl, Busch, and Langan. Those voting no: none. Absent and not voting: Wells. MOTION CARRIED (INTRODUCTION OF SPECIAL VISITORS) Mayor Winder mentioned that the City Election would be held on the 4` of November at which time a Mayor and three City Council Members would be elected. He noted the presence of Garret Nancolas, who will be running for the Mayor's position. In addition, Councilman Busch would be seeking election to the City Council. The Mayor also informed Council that Kerri Fisk was resigning since she was expecting her fourth child and felt that she needed to stay at home. When she was hired, the Recreation Department was in a sorry condition. Kerri has cleaned up the Department and has done remarkably well in getting the budget in the black. He was sorry to see her leave. Councilman Langan mentioned that there was a Boy Scout in the audience who was working on his Citizenship in the Commwiity Merit Badge. AUDIENCE PARTICIPATION Mayor Winder asked if there was anyone in the audience who cared to discuss any item that was not included on the prepared Agenda. Denise Johnson, 1705 Arthur, was recognized by the Mayor and expressed concern for the safety of children and the elderly who live on her street. She believed that stop signs and speed limits should be placed on the street as the traffic was becoming heavier all the time. From 21" to 12` has become a speed zone. She presented a petition with about sixty signatures requesting that stop signs, slow children at play, or speed limit signs be put on Arthur Street. Dave Wood expressed his concern over the cost of a building permit. Originally, it was estimated to be $6,000 and, in fact, was $9,600 when final)y paid for. There was some waste Iand that he didn't believe should have been added into the cost of his permit. The Mayor told him that he would talk to Gordon Law, the City Engineer, and get back to him. Garret Nancolas, 1914 Santa Clara Drive, was recognized and expressed his appreciation for the Fire Department after they answered a medical call in his Book 38 Page 266 neighborhood. He noted that he saw first hand how kind they were and what a good job they do. CONSENT CALENDAR The Mayor presented the following items on the Consent Calendar for consideration by the Members of the City Council: 1. Dispense with the reading of the minutes of the Regular City Council Meeting of September 2, 1997, and the Executive Session held on September 8, 1997; 2. Accept the minutes of the Caldwell Industrial Airport Commission Meeting of August 7, 1997; 3. Approve the following Resolution accepting dedication of the sewer line for Annabelle House Assisted Living Facility to the City of Caldwell; A RESOLUTION BY THE CITY OF CALDWELL, IDAHO, ACCEPTING DEDICATION OF THE SEWER LINE FOR ANNABELLE HOUSE ASSISTED LIVING FACILITY TO THE CITY OF CALDWELL BY ASSISTED LIVING CONCEPTS, INC. IN ACCORDANCE WITH PROCEDURES ESTABLISHED IN CITY RESOLUTION NO. 4-94. 4. Approve Late Comer Agreement for sewer construction with Annabelle House; 5. Approve an agreement with the Air Guard to use the Caldwell Industrial Airport for practice assault landings for their C -130 aircraft; 6. Approve acceptance of right -of -way deed from Seventh Day Adventist Church and approval of right-of-way contract; 7. Approve acceptance of deed from Pam Spoolstra and approval of right -of -way contract. MOVED by Houchins, SECONDED by Earl to approve the Consent Calendar as presented by the Mayor. Roll call vote. Those voting yes: Houchins, Evans, Earl, Busch, and Langan. Those voting no: none. Absent and not voting: Wells. MOTION CARRIED OLD BUSINESS (THIRD READING OF BILL NO. 27 TO AMEND THE CITY CODE TO ADD SECURITY GUARD QUARTERS TO THE LIST OF SPECIAL USES) The Mayor noted that this Bill was read for the first reading of August 18, 1997, and the second reading on September 2, 1997, and this was the time set for the third reading. Mayor Winder read Bill No. 27 by title only as follows: AN ORDINANCE TO AMEND CHAPTER 10, OF THE MUNICIPAL CODE OF THE CITY OF CALDWELL, COUNTY OF CANYON, STATE OF IDAHO, PERTAINING TO ARTICLE 2, TABLE 1, LAND USE SCHEDULE; ARTICLE 3, DEFINITIONS; AND ARTICLE 4, INDIVIDUAL MOBILE /MANUFACTURED HOME UNITS: REPEALING ALL ORDINANCES, RESOLUTIONS, ORDERS, AND PARTS THEREOF IN CONFLICT HEREWITH. MOVED by Langan, SECONDED by Earl that Bill No. 27 be passed and entitled Ordinance No. 2201. Roll call vote. Those voting yes: Langan, Houchins, Evans, Earl, and Busch. Those voting no: none. Absent and not voting: Wells. Book 38 Page 267 MOTION CARRIED NEW BUSINESS (RESOLUTION PROCLAIMING A GENERAL CITY ELECTION FOR NOVEMBER 4, 1997) Mayor Winder explained that the first item under New Business was a Resolution proclaiming a General City Election which he read as follows: A RESOLUTION PROCLAIMING A GENERAL CITY ELECTION TO BE HELD ON NOVEMBER 4, 1997, DESIGNATING THE POLLING PLACES, AND ORDERING THE CITY CLERK TO GIVE NOTICE OF SUCII ELECTION. BE IT RESOLVED by the Mayor and City Council of the City of Caldwell, Idaho, that: Section 1. The General City Election will be held in and for the City of Caldwell on the 4" day of November, 1997, at which time there will be elected a Mayor and three City Council Members to serve for a term of four years or until the election and qualification of their successors. Section 2. The following are designated as the polling places for such election: FOR THE FOURTH PRECINCT FOR THE FIFTH PRECINCT: FOR THE SIXTH PRECINCT FOR THE SEVENTH PRECINCT: FOR THE EIGHTH PRECINCT: FOR THE NINTH PRECINCT FOR TIIE TENTH PRECINCT: FOR TIIE ELEVENTH PRECINCT: FOR THE TWELFTH PRECINCT: FOR THE THIRTEENTII PRECINCT: Caldwell Public Library 1010 Dearborn Student Union Building Albertson College of Idaho Faith Lutheran Church 2915 South Montana Caldwell Chamber of Commerce 300 Frontage Road Canyon Hill Church of Nazarene 903 North Michigan Canyon County Courthouse 1115 Albany United Methodist Church 824 East Logan Wilson School 400 East Linden First Baptist Church 221 East Linden Seventh -Day Adventist Community Center 2216 East Linden FOR THE FIFTEENTH PRECINCT: National Guard Armory 1200 South Kimball Section 2. The Clerk, for and on behalf of the Mayor and Council, shall give public notice of the time and place of holding such General City Election by posting such notice in three public places or publishing such notice in at least two issues of the Idaho Press Tribune, a newspaper printed and published in the City of Caldwell, Idaho, the first publication of such notice to be made not less than 45 days previous to the date of such City Election and the last publication not less than 15 days prior to the election; the notice so published shall state the polling place in each precinct and the hours during which the polls shall be open for the purpose of voting; said notice to contain such information in accordance with the requirements of Section 50 -436 of the Idaho Code. MOVED by Evans, SECONDED by Langan that the Resolution proclaiming be passed as presented. Book 38 Roll call vote. Those voting yes: Evans, Earl, Busch, Langan, and Houchins. Those voting no: none. Absent and not voting: Wells. MOTION CARRIED (ACCEPT THE RECOMMENDATION FROM THE LIBRARY BOARD OF TRUSTEES TO APPOINT DR. LEE PARSONS TO THE LIBRARY BOARD TO COMPLETE MR. TAKAGFS TERM) Mayor Winder informed the City Council that the Library Board of Trustees of the Caldwell Public Library regretfully reported that Patrick Takagi resigned from the Board because his work schedule conflicts with the Library Board meetings. The Board has sent forward the recommendation to appoint Dr. Lee Parsons to complete Mr. Takagi's term. A brief history was included in the Council's packets. MOVED by Earl, SECONDED by Langan to approve the appointment of Dr. Lee Parsons to the Library Board of Trustees of the Caldwell Public Library to complete the term of Mr. Takagi's which will end in December, 2000. Roll call vote. Those voting yes: Earl, Busch, Langan, Houchins, and Evans. Those voting no: none. Absent and not voting: Wells. NORM (CONSIDER RECOMMENDATION TO APPOINT HOLLY CLAIBORN TO THE AUDIT COMMITTEE TO REPLACE DICK SCHRANDT) Councilwoman Earl addressed this item on the Agenda stating that Mr. Schrandt has been on the Audit Committee for three years and his term expires September 30 ° i. The Committee was forwarding the name of Holly Franklin Claiborn for appointment to the Audit Committee. A brief personal history was included in the packets for Council. MOVED by Evans, SECONDED by Houchins to approve the appointment of Holly Franklin Claibom to the Audit Committee for a three year term which would expire on September 30, 2000. Roll call vote. Those voting yes: Evans, Earl, Busch, Langan, and Houchins. Those voting no: none. Absent and not voting: Wells. MOTION CARRIED Councilwoman Earl also stated that the Audit Committee forwarded the name of Bruce Muir for consideration by the Council for appointment as the Chairperson for a one year period from October 1, 1997, to September 30, 1998. MOVED by Earl, SECONDED by Evans to approve the appointment of Bruce Muir to serve as Chairperson of the Audit Committee for a one year period from October 1, 1997, to September 30, 1998. Roll call vote. Those voting yes: Earl, Busch, Langan, Houchins, and Evans. Those voting no: none. Absent and not voting: Wells. MOTION CARRIED Page 268 (SCHEDULE A PUBLIC HEARING REGARDING A CHANGE IN FEES FOR DOOR TO DOOR SALESMEN) Book 38 Page 269 Mayor Winder explained that this item was with regard to scheduling a Public Hearing on October 6, 1997, during the Regular City Council Meeting. This was to allow public comments pertaining to the City's Door to Door Salesmen. An Ordinance was on the books at this time which Councilman Houchins was suggesting be updated to reflect a fee of $100 per person for one day for a license to sell. At this time, the fee was $10.00 a day, $100.00 per month, and $500 a year per person. The Bill to be considered would amend the existing Ordinance to change the license fee to $100.00 per person per day. MOVED by Langan, SECONDED by Evans to schedule a Public Hearing to be held during the Regular City Council Meeting on October 6, 1997, to receive comments with regard to the change in the fees for door to door salesmen. Roll call vote. Those voting yes: Langan, Houchins, Evans, Earl, and Busch. Those voting no: none. Absent and not voting: Wells. MOTION CARRIED (REQUEST FOR AUTHORIZATION TO PAY BDPA OUT OF THE CONTINGENCY FUND) The Mayor explained that the BDPA was a human resource firm that the City Council hired to do the Classification/Compensation which was completed this past summer. This was to help the City move from a system of seniority based pay to a performance based pay system for the employees. This system was something they have worked very diligently for over the four years since he was elected Mayor. He believed that people performed better when they know they will be paid for doing so. The study cost $24,000 and will be a tremendous help to the City. This was not budgeted in this year's budget so Council authorized it. There were funds in the Contingency Fund that could be allocated for this purpose. Therefore, it was his recommendation to authorize the use of Contingency Funds. MOVED by Earl, SECONDED by Langan to authorize the use of Contingency Funds. Roll call vote. Those voting yes: Earl, Busch, Langan, Houchins, and Evans. Those voting no: none. Absent and not voting: Wells. MOTION CARRIED (FINANCIAL REPORT) Councilman Evans reported that the Finance Committee has reviewed current accounts payable in the amount of $337,742.34 for the period ended September 11, 1997, and a net payroll of $116,072.25 for the pay period ended August 30, 1997. MOVED by Evans, SECONDED by Earl that accounts payable in the amount of $337,742.34 represented by check numbers 54130 through 54320 and payroll for the total amount of $116,072.25 represented -by check numbers 59691 through 59829 and direct deposit stub numbers 6355 through 6452 be accepted, payment approved, and the vouchers filed in the Office of the City Clerk, Roll call vote. Those voting yes: Evans, Earl, Busch, Langan, and Houchins. Those voting no: none. Absent and not voting: Wells. MOTION CARRIED (CITY COUNCIL COMMENTS) Book 38 Page 270 Councilman Houchins informed Council that he received a letter from Ms. Smith in Moses Lake, Washington, with regard to the Ten Commandments. He did write to her and informed her that the situation was solved. He also attended the opening for Cliff's Fruit Stand. He also noted that Dot Blessing's son passed away and he expressed his condolences to the family. Councilman Evans stated that everyone should take a tour of the new high school. It was something that the whole community should be very proud of. Councilwoman Earl reported that she received a memo from the Community Services Board stating that they were not going to have any more meetings until after the V of the year. Councilman Busch said that he also toured the new high school and stated that it was very nice. Councilman Langan also mentioned the new school. (MAYOR'S COMMENTS) Mayor Winder commented that the next day they were meeting with Department Heads and the employees with regard to the B.D.P.A. Compensation/Classification Plan; a new date of October 8, 1997, at 10:00 a.m. was established for a meeting with the Fair Board and the County Commissioners; briefly discussed several items pertaining to the Financial Report; he met with Ray Wolfe to discuss insurance coverage; attended Leadership Conference in Boise where they talked about transportation; the Planning and Zoning Commission will have a workshop on September 18` to discuss proposed amendment to the Zoning Ordinance; the City was fortunate to have good employees who were dedicated to providing service. (ADJOURN) MOVED by Evans, SECONDED by Busch that since there was no further business, the meeting be adjourned at 8:45 p.m. APPROVED AS written THIS 6th DAY OF October , 1997• Mayor Councilperso Councilperson Councilperson ATTEST: l� /a , 11�__ City Clerk