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HomeMy WebLinkAbout1987-09-10city council minutesBook 28 SPECIAL MEETING September 10, :1987 12:00 Noon Page 148 The Meeting was called to order by Mayor Cowles The Mayor requested that everyone stand for the Pledge of Allegiance to the Flag. The Mayor stated that before continuing with the meeting, he would like to introduce Ron Carter, the new Executive Director of the Chamber of Commerce, and Mike Gable, the President of the Board of Directors for the Chamber of Commerce. The Roll of the City Council was called with the following members present: Mallea, Winder, Jarboe, Raymond, Straight, and Carter. Absent: none. (PUBLIC HEARING ON AMENDING ORDINANCE 1731, THE APPROPRIATION ORDINANCE FOR 1986 -87 FISCAL YEAR TO ALLOW FOR ADDITIONAL MONIES) The Mayor stated that this was the time established for a Public :-tearing on amending last year's Appropriation Ordinance to allow for additional monies. By law, it was necessary for those desiring to speak at the hearing to sign up to do so. Mayor Cowles requested that the City Council state the amount of time to be allowed for each person to speak. It was MOVED by Carter, SECONDED by Mallea that each person be allowed wive minutes to address the City Council. MOTION CARRIED The Mayor read the following statement: Idaho Code 50 -1003 allows a City to amend the appropriation ordinance to a greater amount than adopted, if after the adoption additional revenues accrue during the current fiscal year as a result of increase in State or Federal Grants or allocation or as a result of an increase in an Enterprise Fund or Funds to finance the operation and maintenance of governmental facilities and services which are entirely or predominantly self - supporting by user charges. The following grants have been awarded to the City during the 1986 -87 budget year: P.A.A. Grant - construction phase - Airport $1,219,000 State Health & welfare - Treatment Plant Update Plan 31,267 E.D.A. Grant - Sewer Line Construction 669,200 Dept. of Transportation - Blaine St. Project 70,627 1,990,094 The Mayor continued by stating that these were tax dollars that Red Redmond, Donna Talley, and Gene Enebo brought back to the City of Caldwell. They should be commended for that and he would publicly thank them at this time. Mayor Cowles then opened the Public Hearing to allow for additional monies to be included in the 1986 -87 budget. He then called on Councilman Raymond, the Chairman of the Finance Committee. Councilman Raymond said that he really did not have any comments, but thought they should allow for public input. Following their remarks, the Council would take the appropriate action. The Mayor stated that only one person signed to speak to this issue. Mrs. Marcus was then recognized by the Mayor Book 28 Page 149 Durand Marcus, 1815 Everett. I just have one clarification. Mr. Raymond, when you were under the assumption that this budget you are working on was one million less, it was because you were counting these funds also in last year's budget? Is that correct? Councilman Raymond answered that if this current budget is re-- opened, these funds are added to the current year's budget - that total as compared with the total of this year's budget, up_ to this point, will be some one million dollars. Durand Marcus - I wanted to make sure where the one million you have been talking about came from. I would like to say that if we are going to compare the current year's budget in September, that we should also compare the new budget in September, in case there is more grants that year. In the actual beginning budgets for both the current and the forthcoming year, there is one million dollar difference, but it. is one million dollars the other direction. Your new budget is one million dollars more. Mr. Raymond stated that lie did not have that figure in front of him. As far as comparing next year's budget in September, he would leave that to the budget Chairman next year. Mrs. Marcus: If you are going to change this year's budget, which is proper with Grants in September and then compare it with your proposed budget for the next year, to me that is not a proper comparison since you have changed the budget. I wanted to make that points that the beginning budget for 1986 --87 and the beginning budget for 1987 -88 should be compared. Mayor Cowles closed the Public Hearing and asked that the City Council take action on the issue. MOVED by Raymond, SECONDED by Winder to suspend the rule requiring that a Bill be read at three separate times and that Bill No. 15 be read by title only for the one reading. Councilwoman Mallea stated that she would like to explain to those who might not understand just what the Bill was about. This is Grant money and not tax money that has come in locally. This is a direct result of applications by the Staff and these are particular projects. The money to match these Grants has already been put in last year's budget. This was not an increase in last year's cost to the taxpayer; it is not an increase in taxes; actually, it is very desirable bonus that comes to the City. Roll call vote. Those voting yes: Raymond, Straight, Carter, Mallea, Winder, Jarboe. Those voting no: none. Absent and not voting: none. MOTION CARRIED MOVED by Raymond, SECONDED by Winder that Bill No. 15 be passed and entitled Ordinance No. 1754. The Mayor asked that Councilman Raymond read the Bill in full as follows: AN ORDINANCE OF THE CITY OF CALDWI. ?LL, IDAHO, AMENDING ORDINANCE NO, 1731 FOR 1986 -87, THE APPROPRIATION ORDINANCE FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 1986, AND ENDING SEPTEMBER 30, 1937; _..__. APPROPRIATING ADDI`1'IONAL MONTES RECEIVE]) BY THE CITY OF CALDWELL, IDAHO, IN THE FORM OF FEDERAL AND STATE GRANTS IN THE SUM OF $1,990,094 AND PROVIDING AN EFFECTIVE DATE. Book 28 Page 150 BE IT ORDAINED BY THE MAYOR AND COUNCIL, OF THE CITY OF CALDWELL, IDAHO: Section 1. That Ordinance No. 1731, the Appropriation Ordinance for the City of Caldwell, Idaho, for the fiscal. year commencing October 1, 1986, and ending September 30, 1987, be and the same is hereby amended as follows: That the additional sum of $1, be appropriated out of the revenues from Federal and State Grants in the sum of $1,990,094 to be used for activities authorized by said grants. Section 2. This ordinance shall be in full force and effect from and after its passage, approval and publication. The Mayor asked for a roll call vote. Those voting yes: Raymond, Straight, Carter, Maliea, winder, and Jarboe. Those voting no: none. Absent and not voting: none. EMOTION CARRIED (PUBLIC HEARING ON THE ABPROPRILTION OPDI NANCE, FOR 1987 -8,S) Mayor Cowles stated that this was the time set for the Public Hearing on the appropriation ordinance for 1987 -88. Six ; peo:le have signed up to spear to the City Council with regard to the he Mayor then opened the Public Bearing and recognizes Councilman Raymond. Councilman .Raymond said that this meeting serves as the official Public bearing for both the 1987 -88 budget and Revenue Sharing monies of the City of Caldwell. He further stated that he would like to start from the beginning of the process that has brought all to this meeting today. Councilman Raymond continued with the following remarks: The Finance Committee began work on the budget by requesting input from City Department Managers as to their financial requirements to meet the City residents and taxpayers needs. Those Department Managers know what the needs of the community are far better than the Council members. Our budget considerations always included the realization that we represented those who were not present. We made certain that at each meeting there was empty chairs representing the taxpayer, who could not be present at these meetings but would not be forgotten in making decisions about the budget. Following the Department Managers, we met with City Commission members who gave valuable input into budget requirements and priorities. Early in timay, we began encouraging public input by using a piggy bank in the Water Department requesting two cents worth from the public. Actually, there was not much response with the piggy bank, The reason for the news release was to let the public know that the Finance Committee was sincere in listening to their concerns. That openers has been continued through today. we allowed public input at the Tentative Budget hearing, have taken written testimony through 11:00 this morning, and allowed public input at the last Regular City Council Meeting. The budget was changed as late as yesterday afternoon to add financial provisions to assist an economic development project for the City. Definitive language has not been finalized, but we will include in this budget $30,000 as available should this concept become a reality. Additionally, we have made available at City Full copies of the Tentative Budget prior to that meeting. A major challenge of this year's budget has been bringing the three new Council members up to speed with respect to City needs. The three have worked diligently to become knowledgeable enough to actively and positively participate in establishing this budget. I commend them and thank them for their efforts at meeting this challenge in a very short time frame. Councilman [Minder was appointed to assist on the Finance Committee and he has been a very effective member. One of the first decisions he and I made was that neither of us were budget experts. Therefore, we would rely on our Finance Director to compile the figures, bring us the options, keep us on track to brine this budget for fruition today. Another -major element in the preparation process was the salary study commissioned to be completed by the Idaho Employers Council. Talked about for many months, the previous Council Book 28 Page 151 provided funding last year to do a professional study comparing City salaries and benefits with businesses in Caldwell and with other units of local government throughout the Valley. This document is not perfect, but it was done in an effort to give us an additional tool in evaluating our salary and benefit package. The Finance Committee provided 8.5% in the budget in order to have dollars available when the total study is implemented. The study was utilized and was very valuable in the Firefighter's Contract negotiations. It helped us reach an unprecented two year contract and an early completion of the negotiating process. It does not recommend an 8.5% increase to all. employees, but the lower level salaries are now comparable and the higher level salaries are further behind. The average dollar adjustment at the higher levels have more of an impact in a percentage sense than do the lower salaries. The Mayor and City Council will not receive a raise in this budget. The five percent tax increase allowed by law will not be certified. The total budget is $12,274,701; Revenue Sharing provides $692,000; Capital Improvements are $4,691,690; $338,975 is equipment. The budget includes 5`a in contingency monies; there is an anticipated 110, $1,225,000 uncommitted amount that will generate from unexpended monies in this year's budget. This will serve to provide funds for operating monies in October, November, and December, 1988 and as seed money for major long equipment needs such as fire trucks, police vehicles, etc. It could also serve as a buffer in the event of revenue shortfall such as the sales tax money. This year we have prepared some charts which the Planning and Zoning Director will display on the screen for the benefit of all. Councilman Raymond then explained briefly where the dollars come from in the budget and where the dollars go with the assistance of the charts. Mr. Raymond requested that the Mavor open the discussion for anyone who might have a question with regard to the sources of revenue. The Council members responded with several comments and questions. Mayor Cowles stated that they would proceed with the Hearing. He reminded those desiring to speak that there was a time limit of five minutes. The Mayor then recognized the following individuals: Durand Marcus, 1815 Everett Street; mike Gable, 4205 East Cleveland; Dennis Dibben, Caldwell Fire Department; Wayne hopper, 604 East Logan; Bowman Vertrees, 620 East Logan; Randy Dearden, 3316 Pluto; Camilo Lopez, 1721 Roosevelt. The remarks of those requesting to address the City Council are on tape in the Office of the City Clerk:. The tape will be held for a period of six months and is available to anyone desiring to listen. Councilman Raymond stated that at the last Council Meeting some concerns were expressed by members of the audience with regard to the finances of the City. At that time, Mrs. Montgomery had some questions with respect to low the monies were accounted for. Mr. Raymond said that he spoke at length with her following the meeting. A meeting has been suggested between Mrs. Montgomery and the Finance Officer to explain the audit process. Also, Councilman Raymond commented that regardless of how the figures were compared, the budget this year was still one million below last year. One other item that was a major impact on the budget was that the Mayor commissioned a Blue Ribbon Committee to study possible development in downtown Caldwell. Of the items that were suggested, many were addressed in the budget such as sidewalk and street light needs, Treatment Plant update„ possible parking lots. Councilman Raymond explained that there was $692,000 available this year from Revenue Sharing. As this was the last year for Revenue Sharing,, all of the monies must be spent. The Finance Committee determined that they should include for project consideration more dollar expenditures than available. Therefore, the Committee made a Category I and a Category II for the projects involving Revenue Sharing monies. The proposed projects were as follows: Book 28 CATEGORY I $ 3,328,583 Carryover of existing projects: 147,054 Treatment Plant Digester $ 100,000 Stadium Improvements 225,000 Economic Development 30,000 Pool Renovation 12,000 New Projects: 175,000 Copy Machine 18,000 Lard Acquisition 100,000 Treatment Plant TV System 45,000 Pool Cover 15,000 Library Books 30,000 Airport Grant Match 50,000 Irrigation Construction 40,000 Mayor's Car 3,000 RSVP Citizens Heat System 11,970 CATEGORY II New Projects Greenbelt 10,000 Police Recorder 18,000 Retention Ponds 50,000 Gravel Pit Site 50,000 Total both categories 809,970 Page 152 (matching funds) Again, Councilman commented that the total was higher than funds available. As the year goes on, they will spend all of the monies and use it in the best way possible within the categories as presented. The Mayor then closed the Public Hearing and opened the meeting to Council comments. After a short discussion and expressions of appreciation to all who helped with the budget, the Mayor requested that Councilman Winder read Bill No. 16, the Appropriation Ordinance as follows: AN ORDINANCE TERMED THE ANNUAL APPROPRIATION BILL, APPROPRIATING MONEY IN SUCH SUM AND SUMS AS ARE DEEMED NECESSARY TO DEFRAY ALL PROPER EXPENSES AND LIABILITIES OF THE CITY OF CALDWELL, IDAHO, NOT OTHERWISE PROVIDED FOR THE FISCAL YEAR BEGINNING THE FIRST DAY OF OCTOBER, 1987, PURSUANT TO THE PROVISIONS OF SECTION 50 -1003, IDAHO CODE. BE IT ORDAINED BY THE MAYOR A.ND COUNCIL OF THE CITY OF CALDwELL, IDAHO: Section 1. That there is appropriated out of any :Honey in the City Treasury, for the purpose of defraying the necessary expenses and liabilities of the City of Caldwell, Idaho, for the fiscal year beginning the first day of October, 1987, the sum and sums of money or so much thereof as may be necessary for the following amounts, to-wit: PROPOSFD EXPENDITURE General Func( $ 3,328,583 Cemetery 147,054 Library 232,78: Street 1,321,07= Airport 307,18E Recreation /Pool 199,360 Insurance 175,000 slater C.I. 142,000 Book 28 Sewer C.I. 186,000 C.I. Levy 224,075 Water 1,097,748 T.P. Operation Maintenance 988,632 Stadium 259,059 Golf -P.S. F.V. 409,046 Sanitation 742,500 Cemetery C.I. 6,500 Irrigation 297,990 Rehab 142,100 Revenue Sharing 692,000 Grant funds 1,376,015 Total 12,274,701 ESTIMATED REVENUES General Fund S 2,7o2,244 Cemetery 114,678 Library 232,785 Street 839,891 Airport 88,664 Recreation /Pool 176,995 Insurance 175,000 Water C.I. 77,000 Sewer C.I. 93,000 C.I_ Levy 92,275 ?dater 674,200 T.P. Operation Maintenance 546,364 Stadium 223,500 Golf. -P.S. F.V. 329,825 Sanitation 742,500 Cemetery C.I. 6,500 Irrigation 238,100 Rehab 10,000 Revenue Sharing 42,000 Grants 1,376,015 Carryover 3,493,165 Total 12,274,701 Page 153 MOVED by Winder, SECONDED by Raymond to suspend the rule requiring that a Bill be read at three separate times and that the bill be passed after the one reading in full. Roll call vote. Those voting yes: [Tinder, Jarboe, Raymond, Straight, Carter, and Mallea. Those voting no: none. Absent and not voting: none. MOTION CARRIED MOVED lay Winder, SECONDED by Raymond that Bill No. 16 be passed and entitled Ordinance No. 1755. Roll call vote. Those voting yes: Winder, Jarboe, Raymond, Straight, Carter, and Mallea. Those voting no: none. Absent and not voting: none. MOTION CARRIED There being no further business, the meeting was adjourned at 1:00 P.M. APPROVED AS wri tten 1987. _ Cou 1perso Counci-lperson CCouncil5ersub' THIS 21st DAY OF September a - - -- C Mayor `L ouncilp rson c_ -,? In ATTEST. Cc ilpe City C1er9 ('rn�nri 11�c>rcrrn