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HomeMy WebLinkAbout1988-08-29city council minutesBook 29 SPECIAL MEETING August 29, 1988 7:30 p.m. The Meeting was called to order by Mayor Pete Cowles. Pacre 10 ) The Mayor requested that everyone stand for the Pledge of Allegiance to the Flag. The Roll of the City Council was called with the following members present: Raymond, Winder, Houchins, Mallea, Jarboe, and Straight. Absent: none. (AUDIENCE PARTICIPATION) The Mayor asked if there was anyone from the audience who would care to address the City Council at this time with an item that was not included on the prepared Agenda. (PRESENTATION OF THE TENTATIVE BUDGET) The Mayor explained that this meeting was scheduled for the purpose of presenting the tentative budget for adoption by the members of the City Council. Mayor Cowles asked Councilman Winder, the Chairman of the Finance Committee, to make the presentation. Councilman Winder explained briefly the process followed in putting together this budget. He stated that first of all the Finance Officer submitted a request to the Department Heads asking them to submit their budget with all those things that they would like to see included. Once the requests were received, the Finance Committee reviewed them, held workshops with the other Council members, and then asked the Department Heads to revise their budgets and submit those items they felt were priority items. Everything could not be funded based on what the income available would be to the City. When the revised budgets were returned, the Finance Officer completed the tentative budget for consideration at this time. The tentative budget was then presented by Councilman Winder as follows: PROPOSED EXPENDITURES General. Fund $ 3,472,446 Cemetery 171,768 Library 245,024 Street 1,490,791 Shop 10,550 Airport 203,148 Recreation 181,233 Pool 41,678 Insurance 175,000 Water C.I. 441,000 Sewer C.I. 358,776 Cap Imp Levy 266,052 Water 1,476,855 Sewer - operations 937,880 Sewer - maintenance 121,540 Stadium 164,775 Golf - P.S. 473,812 Golf - F.V. 113,372 Sanitation 767,000 Cemetery C.I. 6,500 Irrigation 482,465 Rehab 150,000 Grant funds 1,675,000 Total 13,426,665 ESTIMATED REVENUES Book 2 ? Paae 1_90 General Fund 2,737,350 Cemetery 112,105 Library 245,024 Street 898,791 Shop Airport 94,191 Recreation 179,481 Pool Insurance 175,000 Water C.I. 100,000 Water C.I. 111,000 Cap Imp Levy 98,131 Water 729,800 Sewer - Operations 659,600 Sewer - Maintenance_ Stadium 220,600 Golf - P.S. 384,325 Golf - F.V. Sanitation 767,000 Cemetery C.I. 5,800 Irrigation 239,600 Rehab 12,000 Grant Funds 1,675,000 Carryover 3,981,867 TOTAL 13,426,665 Councilman Winder continued with his presentation stating that the budget last year was in the amount of $12,274,701. This year's budget was an increase of approximately eight percent. The main areas that are impacted in an upward fashion by the new budget are grants and in Public Works. The Council was relying much more heavily now on user fees to finance a good many of the capital improvements that should have been done over the past ten or twenty years and which have been put off. There was several million dollars worth of maintenance that has to be done now. The user fees will be used to upgrade the sewage treatment plant and the collection system related to the plant. The water system will also be upgraded with additional major lines installed as needed. User fees were increased for irrigation about two years ago. Street revenues will be up this year about $200,000 because of an increase in the amount of revenue generated by the new fuel tax and the formula used to share the tax with the cities. Mr. Winder further explained the salary increase of two and a half percent for all classified employees. There was no increase in the salaries of the Mayor or City Council. The Fire Department salaries were taken care of under the contract negotiated a year ago. Blue Cross was increased this year as well as the dental insurance. In the new budget, there was provisions for new employees including an Administrative Assistant to assist in the administrative affairs of the City and in the purchasing area. This was being done to provide a better system of government for the people of the community. Clerical support will be provided if necessary and has been included in the budget. Funds were also included for a part -time Airport Manager. Councilman Winder also stated that the auditors have urged the City Council to build the depreciation factor up so that the City doesn't have to continually go back to the people and request increases in the fees in order to maintain services. Mr. Winder further said that he would close his comments by stating that there would not be an increase in the property tax this year. After the comments by Councilman Winder, the Mayor asked for comments from the members Of the City Council. The Council - 'col C Page 191 asked for clarification on several items and discussed the proposed budget briefly. After Council comments, the Mayor asked if there was anyone in the audience who cared to address the Council or had any questions pertaining to the proposed budget. Camilo Lopez was recognized and was the only person speaking at this time. It was then MOVED by Winder, SECONDED by Raymond to adopt the tentative budget as presented. Councilwoman Mallea commented that she was concerned about the Administrative Assistant salary. She really did not believe that this person could save that much in purchasing. In the past, the bid process has worked and the Department Heads have done a good job in following the proper procedure. Mrs. Mallea further stated that the only way to save money was by eliminating departments or department heads and combining them under one person. She was not certain she wanted to do this and so far there has been no elimination in salary. The Executive budget was higher - just in salaries $59,530 in one year. Councilwoman Mallea stated that she would hope that this budget would go down. She would vote for the tentative budget and hope that the people will look into this and say that this is too high. This was a budget of $667 for each person in the City of Caldwell. Too much money is being spent on Administration. If no one comes to her and says the budget is too high and if no one complains, she will vote for the permanent budget next week. Roll call vote. Those voting yes: Winder, Houchins, Mallea, Jarboe, Straight, and Raymond. Those voting no: none. Absent and not voting: none. MOTION CARRIED Mayor Cowles then declared that the Public Hearing on the budget for the coming year would be held on September 6, 1988, at 7:30 p.m. during the Regular City Council Meeting. (FINAL PLAT OF PARK WEST PLACE) Mayor Cowles asked the Planning and Zoning Director to present the final plat of Park West Place. Mrs. Robison addressed the City Council stating that she appreciated having this item included on the Agenda at this time. The developer was anxious to proceed with the project which was located on Sunnyside between Sunset and Airport. It was an eleven unit patio home subdivision which means that there will be no side yards, there is zero lot lines, and the patios are in the back of the development. Mrs. Robison further stated that the subdivision requirements were discussed at the preliminary plat stage. Sunnyside is paved with curb and gutter and the developer will install sidewalks along the front of the lot and the easterly corner at Sunset. The developer will be responsible for the street improvements according to City standards on Sunset Avenue including matching the pavement into the intersection. Curb is already in place on the west side of Sunset Avenue and he will pave the entire roadway with the forty feet over to the other side and has proposed to install curb and gutter on the opposite side of the street. The City is going to upgrade the storm drain from a twelve to an eighteen inch as it was in the master drainage plan. The water is present by way of a six :inch waterline at Sunnyside and the devloper has requested permission from the Council to allow four one inch meters to serve the units. The water line extension fee has been paid in this area. The sewer is available in the alley on the north side of the lots and the connection fees have also been satisfied. There was four existing stubouts and one more will be added. There will be Kook 29 Paqe 1.92 some shared connections which will be covered in the Homeowner's Association Doctrine and Covenants. The lots will be sprinkled with domestic water. A special use permit to separate the ownerships has been approved by the Planning and Zoning Commission along with the variances for the setbacks which were requested. There was a draft of the Protective Covenant prepared by the Attorney. The Planning and Zoning Director further informed Council that there was also the matter of a bond or an agreement for completion of the required improvements. There was several ways to provide this either through a performance and completion bond executed by a surety company, cash, an _. agreement between the City and recognized title insurance and trust company. Since the developer was planning to do the improvements immediately, he will withhold filing the plat until all of the improvements are in. In that way, the City will not issue a building permit for construction to begin until the improvements are in place. The City has also requested that the Homeowners Association meet within a certain number of days and adopt their Bylaws or Articles of Incorporation and provide the City with a list of officers and the names of those - the City will be dealing with. With these provision, Mrs. Robison recommended that the City Council approve the plat as presented. The Council members ask several questions with regard to the Homeowners Association. After the questions were satisfied, it was MOVED by Mallea, SECONDED by Houchins that the Final Plat of Park West Place be approved. Roll call vote. Those voting yes: Mallea, Jarboe, Straight, Raymond, Winder, and Houchins. Those voting no: none. Absent and not voting: none. (COMMITTEE REPORTS) MOTION CARRIED Councilman Raymond reported that he and Councilman Winder were pursuing a possible tenant at the Airport. Hopefully, there will be some positive information by the time of the next Council Meeting. Councilman Winder stated that the City Council needed to set an Executive Session immediately after the Regular Meeting. This was for the purpose of discussing property acquisition that involves the Airport. MOVED by Winder, SECONDED by Raymond that pursuant to Idaho State Code, Section 67 -2343, an Executive Session be called immediately following the adjournment of the Regular City Council Meeting for the purpose of discussing property acquisition. Roll call vote. Those voting yes: Winder, Houchins, Mallea, Jarboe, Straight, and Raymond. Those voting no: none. Absent and not voting: none. MOTION CARRIED Councilman Jarboe informed the City Council that a Fundraising Committee was formed to raise some funds from the community to go towards the clubhouse at Purple Sage Clubhous. They have had three meetings and mapped out some very specific plans as fundraising activities. Written copies of the plans were available if the Council members desired a copy. Mayor Cowles reminded the Council of the Friends of the Library luncheon at the Elks Club on September 8, 1988, at Noon. The City Engineer was also invited to that luncheon. 3cok 29 Paae 193 (QUESTION AND ANSWER - PARTICIPATION FROM THE AUDIENCE) The Mayor stated that this time would be set aside at each Council Meeting for the purpose of allowing the public to address the City Council. He then asked if anyone had comments at this time. Camilo Lopez and William Budell were both recognized and spoke briefly to the Council. There being no further business, the Regular City Council meeting was adjourned at 8:25 p.m. The City Council then convened into an Executive Session for the purpose of discussing property acquisition both at the new airport and the old airport. All Council members were present. After discussion, the Executive Session was adjourned at 9:15 p.m. APPROVED AS written THIS 6ti DAY OF September - - -- - - 1988. ------ --- - -- - — ' Mayor _,...Counc e C o Cbuncilperson Councilperson Councilperson Councilperson ATTEST: F` City Clerk,/