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HomeMy WebLinkAbout1983-08-16city council minutesBook 24 REGULAR MEETING August 23, 1983 12:00 Noon Page 200 The Acting Mayor Jack Raymond called the Regular Meeting to order. The Acting Mayor requested that everyone stand and give the Pledge of Allegiance to the Flag. The Roll of the City Council was called with the following members present: J. Carter, Mallea, Betts, and Cowles. Absent: L. Carter. (AUDIENCE PARTICIPATION) Acting Mayor Raymond asked if there was anyone from the audience who cared to bring anything before the City Council that was not on the prepared Agenda. Since there was no one, he declared that the Meeting would continue as outlined. OLD BUSINESS (COMMITTEE ANSWER TO RICHARD HARRIS LETTER OF AUGUST 2ND) The Acting Mayor stated that Councilwoman Mallea and he met to discuss the letter. Mr. Harris was requesting an extension of time on his existing contract to 1 1 -he end of September under the same terms. He was attempting to establish some time frames particularly as to how much time the job was taking. The Acting Mayor stated that both he and Councilwoman Mallea after discussing it felt that it would be to the best interest of the City to continue the existing contract through the end of September. Councilwoman Mallea explained that: the new law regarding DWIs and DUIs will effect prosecution so they have determined that it would be of the best interest to try to make some assessments in the time involvement before any changes were made one way or another. MOVED by Betts, SECONDED by Mallea to continue the present circumstance with Mr. Harris through the end of September. MOTION CARRIED NEW BUSINESS (BID OPENINGS) The Acting Mayor explained that when the notification was published for the bid opening for the Block Grant Project and L.I.D. 83, an evening meeting was anticipated. The notice, therefore, stated that the bids needed to be received in City Hall at 5:00 p.m. and would be opened at 7:30 p.m. Normally, after the bids were opened, they would be turned over to the Bid Committee for review. The Acting Mayor stated that he would like to know what the Council's desire would be with respect to opening the bids at 7:30 p.m. that evening. The City Council discussed this at some length and it was suggested that this Regular Meeting be recessed at Noon and reconvene at 7:30 p.m. for the bid opening. MOVED by Mallea, SECONDED by Cowles that the City Council recess after the Regular Meeting, reconvene at 7.30 p.m. for the bid opening, refer the bids to the Bid Committee, notify the contractor so the project can proceed, and then formally accept the bid at the next Regular City Council Meeting. Book 24 Page 201 MOTION CARRIED (ADOPT TENTATIVE BUDGET) The Chairman of the Finance Committee, Councilwoman Mallea, was recognized and presented the figures for the Tentative Budget which is attached to these minutes as Exhibit A. The total for the proposed budget for the year 1983 -84 was $7,393,064.00. This budget was somewhat higher than before; the reason for this was that the City has carried over money every year from Revenue Sharing monies to form an investment to proceed with necessary works. The carryover monies in this budget was $1,049,758.00 which in essence would make it a lesser budget than normal. The carryover has been held towards remodeling of the Police Department, the acquiring of necessary equipment, the acquiring of the radio equipment to the Police Department which will be a' part of their remodeling project.. Approximately $100,000.00 of this is dedicated towards the remodling of - the Police Department and the radio equipment was separate. Also in this budget is a contingency fund and there is a large amount of money, about $300,000.00 which has been put there for remodling and capital improvement of - the entire City. Part of this will be the remodling of the new Bank Building if the City Council decides designate as the new City Hall. Included in this budget is the carryover and the funding of the pumper for the Fire Department and acquisition of land towards the building of their new training site. From this time on, this budget cannot be increased, it can be lowered. Councilwoman Mallea would ask the City Council members to look at it very seriously. The action at this time would be a motion to accept the tentative budget, set a public hearing, and asked that the Appropriation Ordinance be drawn up. MOVED by Mallea, SECONDED by J. Carter that the Tentative Budget as presented be accepted, the Public Hearing be set for September 6, 1983, at 7 :30 p.m., and the Appropriation Ordinance be prepared for passage at that time. MO'T'ION CARRIED The Acting Mayor stated that he would set 5:00 p.m. on the 2nd of Septmeber as the last time for making any changes in the budget. (COMMITTEE REPORTS) Councilwoman Mallea reminded the City Council that there was a meeting with - the Bankers that afternoon starting at 2:30 p.m. to discuss the placement of the City's checking account if it was decided to change from a six month period rotation to either a one year rotation or a permanent placement of the City's checking account. Councilman Cowles informed the City Council that there was a retirement party for Captain Olen Waner of the Fire Department this next Saturday at 1.:00 p.m. in the City Park. (ACTING MAJ'OR`S COMMEN'T'S) The Acting Mayor informed the City Council that he had one Catering Permit to be approved. This was for the College of Idaho Athletic Association fundraiser at the College of Idaho campus. This function was to be catered by the Bamboo Room on Wednesday, the 24th of August from 5 :00 p.m. until 1:00 a.m. The Police Chief submitted his approval and he would ask for a motion of approval from the City Council.. MOVED by Mallea, SECONDED by Cowles that approval be given for the Catering Permit as presented. MOTION CARRIED Book 24 Page 202 .Acting Mayor Jack Raymond stated that as all the Council was aware, Friday, the 26th of August, from 8:30 a.m. to 9:30 a.m. was the Grand opening of the new Idaho First National Bank. He was asking for concurrence from the City Council as to the following Proclamation: WHEREAS, Idaho First National Bank has constructed a major addition to our Business community, and, WHEREAS, Idaho First. National Bank has been an exceptionally good neighbor in supporting community activities for ninety -three years in Caldwell, and WHEREAS, Idaho First :national Bank has donated the building at 621 Cleveland to the City of Caldwell, and; WHEREAS, Friday, August 26, 2983, is the grand opening of their new Banking Facility at 607 Cleveland. NOW, THEREFORE, BE IT RESOLVED That Friday, August 26, 1983, be declared IDAHO FIRST NATIONAL BANK DAY IN CALDWELL. /s/ Jack Raymond Acting Mayor The Acting Mayor said that with Council concurrence, he would so declare this and make this Proclamation in an official form and have the Mayor present it to the Bank in his opening remarks during the dedication. Council agreed. The Acting Mayor noted that there was some people in the audience who arrived late and asked if there was something they cared to bring to the City Council that was not addressed. Mr. Bob Hulse was recognized and .informed the Council that they did have a complaint to bring to their attention. There was a house at 611 Galveston owned by Mr. Richard Rosenberry that was a definite hazard and a complaint from all of them. They asked Mr. Rosenberry to clean it up some six months ago and he had at that time consented to do so. It was recently learned that the same people who lived there before were planning to move back in. There was garbage knee deep behind the house, the lawn was several feet tall, a fallen tree in front of the house, and there was no water service or power to the house. They were requesting that the City do something about it or give them some direction as to what they could do about the problem. Kathy Schlapia was recognized and also expresed her concern over this house. The Acting Mayor assured them that he would discuss the matter with Dennis Davis, of the Sanitation Office and see what has been done. There being no further business for the Regular Meeting, the Meeting was recessed until 7:30 p.m. that evening. The Meeting was reconvened at 7:30 p.m. and the Acting Mayor stated that it was the appointed time for the opening of the bids and would call on the City Engineer to open the bids for the two projects. (BID OPENING FOR L.I.D. 83) Mr. Redmond opened the bids as follows: Jack Crane Construction of Kuna, Idaho Bid bond included Total bid: $73,354.09 Boise Paving and Asphalt of Boise, Idaho Bid bond included Total bid: $85,160.64 Book 24 Page 203 Idaho Sand and Gravel Co. of Caldwell, Idaho Bid bond included. Total bid: $71,487.46 J. M. Hess of Nampa, Idaho Bid bond included. Total bid: $77,949.17 HK Contractor of Boise, Idaho Bid bond included Total bid: $91,603.20 (BID OPENING FOR BLOCK GRANT PROJECT) Mr. Redmond then opened the bids for the Block Grant Project as follows: HK Contractors Bid bond included Total bid: $160,177.36 Jack Crane Construction Bid bond included Total bid: $156,199.55 Boise Paving and Asphalt Bid bond included Total bid: $156,155.64 Idaho Sand and Gravel Bid bond included Total bid: $148,236.57 J. M. Hess Bid bond included Total bid: $156,924.88 MOVED by Cowles, SECONDED by Betts to accept the low bid for L.I.D. 83 subject to review by the Bid Committee. Roll call vote. Those voting yes: Cowles, J. Carter, Betts..- - Those voting no: none. Absent and not voting: L. Carter and Mallea. The Acting Mayor stated that he would like to exercise his option and vote yes for the motion. MOTION CARRIED MOVED by Cowles, SECONDED by J. Carter to accept the low bid for the Block Grant Street Project subject to review by the Bid Committee. Roll call vote. Those voting yes: Cowles, J. Carter, and Betts. Those voting no: none. Absent and not voting: Mallea and L. Carter. The Acting Mayor again stated that he would exercise his option and vote yes. MOTION CARRIED There being no further business, the Meeting was adjourned at 7:55 p.m. APPROVED AS written m � 6th DAY OF Septembe Cou4AC�lper ty�uaz c, ipe r s on Councilperson ATTEST: ��r2 /' City Clerk