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HomeMy WebLinkAbout1979-08-14city council minutesBook 20 SPECIAL MEETING August 14, 1979 7:30 p.m. Page 262 The Special City Council Meeting was called to order by Mayor Pasloy. The Roll of the City Council was called with the following members present: McCluskey, Olesen, Williams, Raymond., ITopper, and Bauman. Absent: none. The mayor explained that inasmuch. as this was a Special Meeting, the Council would dispense with the reading of the minutes. The Meeting was specifically called for the purpose of approving the budget for 1979 -1980, but there was several items that needed Council action on as well. A short Agenda was prepared and passed out to members of the City Council. (CATERING PERMITS) The City Clerk had two Catering Permits to present to the City Council for their. approval. The Permits were applied for by George Forschler of the Elks Lodge for the Caldwell Night Rodeo. Due to the fact that it was for five nights, it was necessary to present two Catering Permits. The Clerk stated that the Permits had the approval of the Chief of Police and that the fee was paid to the Clerk's Office. MOVED by Raymond, SECONDED by McCluskey that approval be given for these two Catering Permits as presented by the City Clerk for the Caldwell Night Rodeo. Roll call vote. Those voting yes: Raymond, [-Topper, Bauman, McCluskey, Olesen, and Williams. Those voting no: none. Absent and not voting: none. MOTION CARRIED (BEER LICENSE - COURT SPORTS, INC.) The Mayor stated that there was a request for a new beer license by Wayland Vance, Secretary for Court Sports, Inc., located at 3410 Blaine Street, Caldwell.. The letter from the Chief of Police was as follows: Mr. Wayland Vance, Secretary for Court Sports Inc., located at 3410 Blaine Street, Caldwell, Canyon County, Idaho has applied for a beer license for that place of business. This business complies with the Idaho State Code and the Caldwell City Code as to the requirements. I can find no reason why a. license should not be issued to Court Sports Inc., to sell beer at the above location; and therefore recommend approval.. /s/ Charles W. Astleford Chief of Police MOVED by McCluskey, SECONDED by Olesen that approval be given for this beer license as requested. by Court Sports, Inc., as recommended by the Chief of Police. Roll call vote. Those voting yes: McCluskey, Olesen, Iti'illiams, Raymond., hopper, and Bauman. Those voting no: none. Absent and not voting: none. MOTION CARRIED (RESOLUTION NO. 43 -79 - INCRI:ASF, PETTY CASH FOR THE POLICE DEPARTMENT) The Mayor explained that the Police Department has a problem with their petty cash fund in that they are in need of more money at the Department to handle their every day expenses. They have been coming to the City Hall for petty cash when needed which depletes the petty cash in the Clerk's drawer. They have, therefore, requeste an increase in the amount of money in their petty cash fund at the Book 20 Page 263 Police Department. A Resolution was drawn up to provide for this increase. The Resolution was as follows: RESOLUTION.AUTHORIZING THE CITY CLERK TO INCREASE THE PETTY CASH FUND FOR THE CALDIVELL POLICE DEPARTMENT. BE IT RESOLVED That the Mayor and City Council authorize the City Clerk to establish an increase in the Police Department's petty cash fund to be effective upon passage as follows: Department Present Amount Increase to Police Department $ 26.00 $ 100.00 MOVED by McCluskey, SECONDED by Olesen that Resolution No. 43 -79 be passed as presented. Roll call vote. Those voting yes: McCluskey, Olesen, Williams, Raymond, Hopper, and Bauman. Those voting no: none. Absent and not voting: none. MOTION CARRIED (PRESENTATION OF PLAQUE) The Mayor called on Councilman McCluskey to make a presentation of a plaque. Councilman McCluskey explained that it was a secondary presentation presented to the City of Caldwell by the Canyon County Fair Board. All present were aware that the City of Caldwell was involved in participating in the Fair this year as the City had a dinner during the Fair on the first day. The City had reason to believe that they would probably be participating at the Canyon County Fair from now on. He further said that he would like to present the Plaque officially to the Mayor of Caldwell. The plaque read, "Excellence - City and Town Participation - Canyon County Fair." - The Mayor thanked Councilman McCluskey and stated that it was a pleasure to receive this plaque from the Canyon County Fair Board. He further commented that he felt it was a success thanks to Councilman McCluskey. (APPROVAL OF BUDGET FOR 1979 -1980) The Mayor stated that the purpose of the Meeting was to adopt the budget for 1979 -1980. The City of Caldwell has had five public hearings, both on Revenue Sharing part of the budget and the operating budget as well as the portion of the budget that has to do with various grants. The operating part of the budget was $8,635,037, the grants total $3,804,389 for a total budget of $8,439,426. The Mayor further stated that before the question could be raised he would like to state that in comparison the budget adopted in the Appropriation Ordinance last year was in the amount of $8,753,196.00. He then asked if there was any questions concerning the budget. ?+fir. Garrett was recognized and asked if there was any monies in the budget for the Senior Citizen's Center. The Mayor stated that there was just monies for the Senior Citizen's bus and utilities. There was no monies appropriated for the building fund. Ellen Marks inquired as to whether there was any changes made in the budget figures since the hearings were held. The Mayor stated that if there was it was in a very minor way. The Mayor then stated that if there was no more questions he would ask for a motion to adopt the budget for 1979 -1980. A copy of the summary for the 1979 -1980 budget is attached to these minutes. MOVED by Williams, SECONDED by McCluskey that the budget for 1979- Book 20 Page 264 1950 be adopted and she would like to thank the girls for a beautiful job in having the budget ready for the Council members with every line item in front of them. Roll call vote. Those; voting yes: Williams, Hopper, Bauman, and McCluskey. Those voting no- Raymond and Olesen. Absent and not voting: none. MOTION CARRIED Councilwoman Bauman stated that she would like to commend Council- woman Williams for the time she has spent in preparing this budget. The Mayor also stated that he would like to commend her for the magnificent ,job done. Councilman McCluskey said that next year when working on the budget he would like to have a man hour account of Council hours that were put into the budget. IIe felt it would be interesting to let the public know just how many hours were spent in preparing the budget. Councilman hopper also pointed. out the hours that T11ere put in by the Chief Accountant. Councilman McCluskey said that he would like to make a comment with regard to the Senior Citizens. He wanted to publicly commend Mr. Garrett, who was present at the meeting representing the Senior Citizens, for the effort they have made in. putting together a fund to construct an. addition to their building. Mr. Garrett was recognized and stated that he had a lot of help in working on this fund and that they now have about $8,000.00 in their Building Fund at this time. The Mayor stated that he felt that perhaps there should be a separate motion accepting the Revenue Sharing budget for the purpose of audit records. The Revenue Sharing budget was as follows: REVENUE SIIARING BUDGET: General Fund. $ 120,725 Cemetery 7.2,800 Street 168,896 Water 35,000 Stadium 70,000 Golf 3,354 Irrigation 2,500 Airport 63,000 476,275 Councilwoman Williams commented that while they will approve this much money, it does not: mean that this much will..be spent on the items approved.. It will be there and used if needed. MOVED by Williams, SECONDED by McCluskey that the Revenue Sharing budget of $476,275.00 be approved as presented. Councilwoman Williams also stated that she would like to comment on the money that was being budgeted for the Airport. This money will be paid back as the City borrowed the money that the Airport had in their possession for the acquisition of property. It was a after discussion that a motion will be required regarding this one particular transaction when the money was actually transferred. Roll call vote. Those voting yes: Williams, Hopper, Bauman, and Mclluskey. Those voting no: Raymond and Olesen. Absent and not voting: none. MOTION CARRIED Book 20 Page 265 Councilman Raymond was recognized and stated that he did feel extremely bad and felt it was unfortunate that the City of Caldwell has adopted a budget in excess of $8,000,000.00 without a specific plan or a dedicated dollar figure for a cost of living increase for the employees. The Mayor stated that this has been pointed out in each of the public hearings and by a four to two vote the budget was adopted and felt that this would close anymore discussion with regard to the cost of living increase. _ (DISCUSSION REGARDING THE RODEO AND KIWANIS DINNER) Councilman Hopper stated that he had talked with Councilman McCluskey regarding the possibility that the Rodeo Board might like to donate some tickets to the Mayor and City Council of Nampa. It was Councilman McCluskey's suggestion that they donate the $78.34 made on the Canyon County Fair booth to buy everyone the Kiwanis Chuckwagon Dinner tickets. Councilman McCluskey then stated that it was not his right to donate that money as it: belonged to the Council as a whole. The Mayor stated that Helen McKinney called him and said that she had been asked to call the Nampa Mayor and City Council to invite them to dinner and the Rodeo and the same invitation was extended to the Caldwell Mayor and Council. Councilman Hopper said that Thursday night was the day they were talking about, but were waiting for a call for verification. The Mayor polled the Council as to who would attend the dinner and who would attend the Rodeo. He said that he would get this information to the Chamber of Commerce. MOVED by Williams, SECONDED by Bauman that the City of Caldwell use the $78.34 for the Mayor and Council of the outside areas to attend the Kiwanis Dinner and the Caldwell Night Rodeo and if there was enough money left for the Caldwell Mayor and City Council, they would pay for their tickets as well. Roll call vote. Those voting yes: Williams, Raymond, Hopper, Bauman, McCluskey, and Olesen. Those voting no: none. Absent and not voting: none. MOTION CARRIED (DISCUSSION REGARDING THE FIRE ENGINE) Councilwoman Bauman asked how the City of Caldwell was going to pay for the damage that was done on the fire engine that overturned the day before. The Mayor informed her that the insurance would cover this damage. The Mayor informed the Council that the fire truck was already in Boise for repairs and it will be somewhere between six months and eighteen months getting repaired depending on when the parts will be available. This will leave the City short of coverage equipment wise. The Fire Chief was recognized and told the Council that they do have the rural fare truck available. Starline Equipment did bring a truck over that they had had on display, but it was not what the Fire Department had in mind to buy. They told the Chief that they would work with the City of Caldwell in anyway they could. The Chief was informed that they would get the damaged truck back in at least running order as soon as they could even if it didn't have all the parts. Councilman Mccluskey suggested that the Chief contact Simplots to see if the City could alert them to be of assistance if the need would arise. They do have a fire truck and the former fire c hief was out there. Book 20 Page 266 Chief Burns stated that they have had a lot of trouble with their truck and were in the process of trying to get it updated. Councilman McCluskey also asked if there was any possibility of using the foam truck out at the airport. The Chief said. that it was not actually a water pumping truck and it would be too expensive to use the Loam. The Mayor suggested that the Fire Chief start working on specifications prepared for a new truck as there was money appropriated and present the specifications to the Council for approval to extend invitations to bid on the smaller truck. The Chief answered that he had started working on the specifications today. He also commented that the condition of the road when the accident happened was certainly a factor contributing to the accident. There was nearly a foot of water on the road. clue to the heavy rains. There being no further business, the Meeting was adjourned at 7:40 P.M. APPROVED AS written THIS 21st DAY OF August 1979. — tLej A?.,,r- ATTEST: City Cler _