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HomeMy WebLinkAbout1988-08-01city council minutesook 29 Paae 173 REGULAR MEETING August 1, 1988 7:30 p.m. The Meeting was called to order by Mayor Peter B. Cowles. The Mayor requested that everyone stand for the Pledge of Allegiance to the Flag. The Roll of the City Council was called with the following members present: Raymond, Winder, Houchins, Mallea, Jarboe, and Straight. Absent: none. (APPROVAL OF MINUTES) It was MOVED by Raymond, SECONDED by Winder to suspense with the reading of the minutes of the Regular City Council Meeting of July 18, 1988, and approve them as written. MOTION CARRIED (AUDIENCE PARTICIPATION) The Mayor asked if there was anyone from the audience who cared to address the City Council on any item that was not included on the prepared Agenda. As there was no one, the Mayor declared that the Meeting would continue as outlined. OLD BUSINESS NEW BUSINESS (REQUEST TO EXTEND BUILDING PERMIT FOR NEW MOTEL SITE) The Mayor recognized Mr. Tom Doerr who had requested an oppportunity to address the City Council at this time. Mr. Doerr informed the Council that he had extremely good news. He continued stating that he received a loan approval from Frontier Federal lending institution from Spokane, Washington. They have approved a loan for the construction of the Caldwell Quality Inn Project for one million two hundred fifty thousand dollars. With regard to the extension of the Building Permit, the people with Terry Wynia's group have actively been here since December, have had a phone connected, their construction shack is on the site, and they have rented an apartment here. The Council's consideration in extending the Permit would be appreciated. Councilman Raymond stated that he was still concerned with regard to the drainage. It was one of the initial issues in the project and was included in the previous discussions. It was something that has to take place up there at the expense of the property developer. Mr. Raymond asked Mr. Doerr what the snag was in getting that part: of the project taken care of. Mr. Doerr stated that the drainage system for the site was originally believed to be a real detriment. As it has turned out, it will not be as expensive as anticipated. It will also be a real asset. The berm to hold the retaining pond can become very picturesque rattier than having just black asphalt. The City Engineer has been very helpful in working out the details. The reason it has not been completed was because it would have been premature to do so until the loan was in place. Part of the loan commitment states that construction must be commenced prior to August 15, 1988, and completed by February 15, 1989. The Building Permit also states that on site drainage will be provided for the lot. This permit was dated November 18, 1987, and signed by the Building Inspector. The bond was to be for $75,000, but why put up a bond in cash, spend monies to build the drainage facility, and not have the loan in place to do the motel. Book 29 Page 176, Mr. Doerr further said that this just does not make sense economically. There was a great deal of discussion between the members of the City Council and Mr. Doerr along with comments made by the City Engineer and the Planning: and Zoning Director. This tape will be held in the office of the City Clerk for one year and will be available to anyone caring to review the meeting. Councilman Winder pointed out a section in the Uniform Building Code which provides that if work should be suspended on a site for more than 180 days, the permit is no longer valid and a new permit issued. Mr. Winder asked Mr. Doerr if it was his contention that work has continued for a time period that would fall within that 180 day period. Mr. Doerr answered that there was no question that work has been going on at the site. Councilwoman Mallea also commented that further in the U.B.C., it does explain that an extension can be applied for and she could see no .grave consequence in extending this permit. It was then MOVED by Jarboe, SECONDED by Mallea that the request to extend the building permit by the permitee be granted for a period not to exceed 180 days from this date, August 1, 1988, under the same conditions as first issued. Councilman Winder further commented that what the Council was really saying was that the permit they received dated November 19, 1987, is still in effect and is a valid permit. Councilman Raymond also stated that the permit would be subject to the same conditions under which the original permit was issued. Roll call vote. Those voting yes: Jarboe, Straight, Raymond, and Mallea. 'Those voting no: Winder and Houchins. Absent and not voting: none. MOTION CARRIED Councilman Jarboe stated that the other issue to be resolved was with regard to the drainage. As he understood the situation, the drainage is going to be completed. At this time, they were looking for an opportunity to obtain the money that has been committed to the project. In order to do that, the plat needs - to be signed and filed and then the money is available. Mr. Jarboe further said that he understood that the drainage will be completed prior to the construction on the facility going any further than it has already gone. He asked Mr. Doerr if this was correct. Mr. Doerr answered that this was not correct, but he did think that they would go hand in hand. The framing will be started immediately as the foundation was already in place and the drain field will also be started. The drain field has to be in place before the asphalt can be poured. Mr. Doerr assured the Council that the drain field was of high priority. He thought it would take less than ninety days to complete the work. MOVED by Jarboe, SECONDED by Mallea that the bond for the drainage system be waived with the stipulation that Mr. Doerr formally commit to having that drainage system substantially complete prior to the end of a ninety day period commencing August 15, 1988. Councilwoman Mallea asked the City Engineer if the motion was acceptable to him. Mr. Redmond stated that it was not. He explained that after ninety days if the improvement is not completed, what happens then? Councilman Raymond stated that Mr. Doerr was asking for a 73ook 29 waiver of a bond as a developer after ninety days nothing has field, who will the City red tag. - it would be a different entity. Page 177 of a piece of property. If happened on the drainage It would not be Mr. Doerr Councilman Winder pointed out that the building permit was issued to Quality Inn and they were still the entity doing the project. MOVED by Winder, SECONDED by Jarboe that the motion be amended to remove Mr.. Doerr's name and insert Quality Inn as the entity responsible for completing the drainage. The City Engineer commented that if the building permit is issued on a specific parcel of the subdivision, that parcel comprises one lot out of four of the subdivision. The on site drainage requirement for the motel could be taken up on that single parcel itself. The requirement for the drainage system applies to the entire subdivision or all four lots. When a requirement is put only on the motel, the Council was asking the motel to pick up the responsibility for not only the motel site, but also the remaining three lots of the subdivision. If they are willing to accept that, the Council should make sure this is the action they want to take. They should also be sure this is what the Quality Inn is willing to accept. Councilman Winder stated that the City issued the building permit under the name of Quality Inn. There is nowhere on the permit that stated what specific parcel they are building on or which parcel pertains to the drainage and yet these are all requirements that were attached by the City. Mr. Redmond further said there is a description of permit is being issued. 4 of the proposed plat. that on the face of the plot plan, the property for which the building The description conforms to Lot No. Councilman Winder asked if another amendment could be added to the motion stipulating what the legal description was that encompasses all of this property. Mr. Redmond suggested that the motion state that the Quality Inn accept responsibility for the entire plat. Countilman Winder then stated that he would include with his first amendment that it would cover the plat filed entitled Caldwell Interstate No. 2. The second agreed to this second amendment. Councilman Raymond and Councilwoman Mallea both agreed that a letter was needed from Bill Lawson, the Contractor, stating that he agrees to the stipulations as requested by the City. The Mayor then asked for the motion to be read with the amendments included. The motion read: The bond for the drainage be waived with the stipulation that Quality Inn formally commit that the drain field will be substantially completed and in place in ninety days beginning on August 15, 1988, which will cover the plat filed entitled Caldwell Interstate No. 2. The Mayor then asked for a roll ca 11 vote on the amendment to the motion. Those voting yes: Winder, Houchins, Mallea, Jarboe, Straight. Those voting no: Raymond. Absent and not voting: none. MOTION CARRIED The Mayor then asked for a roll call vote on the original motion with the amendments as approved. Those voting yes: Jarboe, Straight, Winder, and Mallea. Those voting no: Raymond and Houchins. Absent and not voting: none. MOTION CARRIED ?3oo1r 29 Page 178 As a point of clarification, Mr. Redmond asked if he was authorized to sign once the commitment was received from Quality Inn stating that they will install the drain field. Council agreed that this was what the motion stated. Mr. Doerr said that a letter would be submitted to the City. (PRELIMINARY PLAT OF PARK W73ST PLACE) The Mayor called on the Planning and Zoning Director to present this item on the Agenda. Mrs. Robison presented the following report on the preliminary plat for Park West Place as follows: Park West Place is a proposed 11 -unit patio home development and is a replat of Lots 1 -5 and the east 40 feet of Lot 6, Block 10, Third Parkside Addition. Location of the plat is north of Sunnyside Drive and west of Sunset Avenue. Zoning - The zoning is R -3 Multi- family High Density Residential which iallows 10 -30+ dwelling units per acre. Sewer - Sewer is available in the alley on the north side of the lots. The property is located in an area that is exempt from the sewer connection fee. Water - Water is available by means of a 6 -inch waterline in Sunnyside Drive. The developer is requesting permission to allow four 1 -inch meters to serve the units. The waterline extension fee has been paid. Irrigation - The property is located in an area identified as Private Appropriation. Developer plans to sprinkle lots with city water. _ Streets - Sunnyside is paved with curb and gutter along both Sunnyside and Sunset. Sunset is not paved and the developer will be required to pave half plus 7 1/2 feet of roadway. Storm sewer in Sunset w i l l need to be upgraded from the existing 12 -inch line as shown in the Master Drainage plan for the City. The City may participate in storm sewer costs. Developer has agreed to install sidewalks along Sunnyside, but is requesting the requirement for sidewalk be waived along Sunset. Special Use Permit - A public hearing will be required in order to separate ownerships of the units. Included in the special use permit will be the following variances: 1. Encroach 5 ft. into the 20 -ft. setback on Sunset with the living unit on Lot 1. 2. Encroach 2 feet into the front setback area with the units on Lots 3,4,8 and 9. Conditions of approving the special use permit include - -- platting and homeowner's association documents to be recorded with the plat. The Planning and Zoning Commission has scheduled a public hearing for August 18, 1988, for consideration of the special use permit. They have reviewed the preliminary plat and have conditionally approved it subject to the approval of the special use permit and to meeting the requirements of the subdivision ordinance. A site inspection will be made to look at sidewalks in the area and a Book 29 Page 179 recommendation will be forwarded with the final plat. After a brief discussion and some questions, it was MOVED by Raymond, SECONDED by Mallea that the Preliminary Plat of Park West Place be approved to include all of the recommendations from Planning and Zoning Commission and subject to the special use permit to be dealt with at their next hearing. Roll call vote. Those voting yes: Raymond, Winder, Houchins, Mallea, Jarboe, and Straight. Those voting no: none. Absent and not voting: none. MOTION CARRIED (CATERING PERMIT) The Mayor presented one Catering Permit for approval by the Council. Northwest Food Service would be catering for the Sower reception at the College of Idaho on August 13, 1988. The Chief of Police submitted his approval and the fee was received. MOVED by Mallea, SECONDED by Houchins that the Catering Permit be approved as presented. MOTION CARRIED (PUBLIC INPUT PERTAINING TO THE PROPOSED CLUBHOUSE AT PURPLE SAGE) Mayor Cowles explained that this was the time scheduled for the City Council to listen to public input with regard to the proposed clubhouse at Purple Sage Golf Course. The Mayor further stated that he hoped it would be an informative meeting. It was not a time to debate, but was a time to get up and state whether they are for or against the concept. He then recognized Councilman Jarboe and requested that he give a brief background on this proposal. Councilman Jarboe reported that the recent concept for the new clubhouse at Purple Sage originated through the Caldwell Golf Board. An independent committee was organized including golfers as well as non -- golfers to research this proposal. They determined that the money available needed to be identified, whether there was any money that had been accumulating in the golf fund over the years, where a loan could be acquired, how a debt would be retired, designs and plans needed to be developed, and etc. Every effort has been made to keep the City Council informed as to what was going on. The next step, if given favorable input from the community, would be to put the project out to bid. Tom Ensley was then recognized anti presented the drawings and plans for the benefit of the audience. Mr. Ensly also passed out cost estimate sheets to the members of the City Council. The construction cost was estimated to be $420,000; the well relocation would be outside of the contract as it needs to be done immediately. With the well relocation, the total estimate was $458,000. Also prepared was a list of suggested deduct alternates that should be part of the bidding document which would delete the cost by $31,000. The Mayor asked the Council if they wanted to set a time limit for those requesting to speak to the City Council. it was MOVED by Houchins, SECONDED by Winder that each speaker be allowed three minutes. MOTION CARRIED Mayor Cowles introduced the following people: Les Carter who expressed his reasons for opposing the clubhouse. He explained how the first clubhouse was built stating that it was strictly a community effort with donated funds. Others who opposed the proposed clubhouse were Dick Frazier, Dr. Book 29 Page 1.80 George Wolfe, Robert Lamb. Those speaking in support of the new clubhouse were Roger Anderson, John Tegge, Marion Whipple, Jim McGarvin, Erik Hansen, Jim Guy, Earl Lovan, Bob Sower, Archie Yamamoto, Earl Lovan, Del Jones, Bob Sower, Paul Braun, Betty Tollman, and Chris Inouye. Councilman Jarboe explained where the funds were coming from for the construction of the clubhouse. He stated that a large amount of the money was coming from the golf fund that has been accumulating over a number of years. The amount that was approved by the City Council several months ago to be used if this project: became a reality was $160,000. This was money that has been paid into the golf fund by golfers. Also, a loan was to be secured from a local lending institution that would be paid over a number of years by the golf fund. The third resource was to be a fund raising activity to raise between $50,000 and $75,000 from people in the community. Councilman Winder said that when this project was first proposed, it was done in stages as indicated by Councilman Jarboe. This was done so that anyone who cared to testify in favor of or against this facility could do so as it progressed. The Council stated that at each stage they would review the situation and the circumstances and make a determination as whether to proceed. With regard to financing, there was something in excess of $200,000 in the reserve Capital Improvement Fund for the golf course and the last increase in season tickets would provide additional funds available to help fund the facility. The City Council felt it could be done without adding to the cost of the annual pass in any kind of a significant manner. If the money was there, it was money generated by the golfers, the golfers will continue to pay for the facility, it would be an asset to the community and as long as it doesn't take funds away from the maintenance from other programs, Councilman Winder stated that he would certainly support the project. The Finance Director explained that this project will not infringe on the maintenance being prepared for the coming year on either of the courses.. After some discussion pertaining to the funding, the Mayor asked for action from the City Council. It was MOVED by Jarboe, SECONDED by Winder that the project be put to bid. Roll call vote. Those voting yes: Jarboe, Straight, Raymond, Winder, Houchins, and Mallea. Those voting no: none. Absent and not voting: none. MOTION CARRIED (COMMITTEE REPORT) Councilman Winder reported that the Finance Committee has been meeting. The preliminary budget will be available for the Council members this Friday by 5:00 p.m. There being no further business, the meeting was adjourned at 9:45 p.m. APPROVED AS written THIS 15th DAY OF August , 1988. Coi n��c�ilr Attest: Cit� y Cle�'i`l/ ncilperson