HomeMy WebLinkAbout1963-07-22city council minutesI -
COUNCIL SRS
JULY 22, 1963
8:00 P. M.
The Ccunoil met pursuant to recess and acknowledgement of notice in the following forma
We, the undersigned Acting Mayor and Numbers of the City Council of the City of Caldwell, Idaho, do
each hereby acknowledge notice of a Recessed Meeting of the said City Council, to be held in the Council
Chambers in the City Hall in the City of Caldwell, Idaho, at the hour of 8x00 P.4L, on the 22nd day of July,
1963, for the transaction of all huainess in connection with the following objects New and unfinished
business.
Witness our signatures this 22nd day of July, 1963.
L ' Ac ting mayor - -
Una n Councilar
C o — uncilman
luouncliman
Councilman
Acting Mayor Emery L. Vassar presiding.
_ Upon Roll Call, the following Councilmen answered presents B. L. Vassar, Rnile Shorb, Max LUby,
V. Jay Martin, and C. A. Davenport. Absents N. E. "Coley" Smith.
Meeting with State Highway Engineers on proposed agreement for 6ne -way couplets - Blaine and Cleveland
Acting Mayor Vassar stated that the main purpose of this meeting was for hearing the State Bighway
Committee in regard to the one -way couplets on Elaine and Cleveland streets. He then called upon City
Scenser Melvin Lewis who introduced Mr. Norm Greeley and Mr. Ted Ball, Hngineers with the State Highway
Mr. Lewis referred to a meeting he had had with these Engineers this same afternoon and said that
y what they were going to do was discuss the proposed agreement betoken the City and the Highway
for the one -way couplet and that he would start out by answering some of the questions that he had
this afternoon.
Mr. Lewis continued by stating that first of all there was no street lighting in this project that
City had to participate in and that should there be some lighting at a later date, this would be a
orate agreement. Mr. Croeley stated that this was correct and added that, at the time he prepared this
Dement, he had prepared it in a standard form to cover all things that might come up so that they could
Lew it in a prelindaary form and at that time he wasn't absolutely sure that there wouldn't be some light-
; however, in the agreements final form, those clauses would be removed. In answer to the question by
ccilman Lmby, Mr. Croaley stated that there is adequate lighting at Tenth and would be at Blaine and that
y didn't feel that they needed any further lighting throughout the project for the purpose of the Highway
el.fl that there didn't appear to be warrant enough, at this time, for lighting at Georgia where the oouplal
ns into Dlaine. He stated further that there would be center medians to divide the Highway in that area.
City Engineer Mel Lewis then informed the Mayor and Council that approval of the agreement would
o approve the plans which he said he had gone over once and that he would go over them again to determine
t he hadn't missed anything and he explained that this was all preliminary and that the Council wasn't
ng asked to approve the agreement at this meeting but were here essentially to get the provisions in line.
then stated that regarding irrigation, he had asked the State to pet in a spacial provision that the
3gation work would be done between October 15th and April let and this seemed to be agreeable with the typ
delivery and type of system that the City has. He stated further that in the past there had been some
Tioulty with the workmanship and that this they had discussed and their specifications were now more rigid
in they were at the time they had had the difficulty so he thought that he was essentially satisifed with
s way this would be done. He stated that the Highway Department would make the irrigation changes.
Yr. Lewis continued by stating that under the agreement, the City would either require the owners t
to care of certain things or should the City have anything themselves, they would take ogre of them. The
,-at of these components would be the largest and he said that as far as he know the City nos had only two 0
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three copper water services in this area and that they would automatically change the others to copper from
galvanized as part of the City water system's reappnsibility. He said that they had talked at length as to
where the water mains might be located, particularly in the section from the area of the Reed & Bell Drive.
Inn and Blaine Street, Rant; that is to provide a location eventually for the water mains in the Highway -
that they had worked it out that eveenuually these would be located in the part of the right -of -way that is
between the curb and right -of -way; that there was some * to 10 feet on either side and that he thought, wit
careful planning, the water mains could be put there eventually and also with planning they would try to get
the orossinge in between now and the time the surfacing was done. He stated further that an Cleveland where
there would be a median strip, they would plan to hydraulic to the median and then from the nedian to the
other side of the surface; that it was possible that they could put in, prior to the time the surfacing was
done, several crossings anticipating that they could spread that out maybe with service lines a short distani
on each side so that essentially they had agreed that the eventual location of the water mains would be in
the area behind the curbs. In answer to his question, Mr. Crowley stated that this could be recorded in
several ways, that they could either pat it in the agreement or in a cover letter. Hr. Linde stated that he
thought it should be a part of the agreement and Mr. Croaley stated that there would be no problems in doing
this and it would then be a permanent record. It seemed to be the opinion of the Council that this should
beoome a part of the agreement.
The sanitary sewer system was then discussed when Mr. Lewis explained that no part of the system
maintained by the City was involved; however, a part of the newer system which would be involved and not
maintained by the City was a private sewer crossing and that it was shallow. He said that they had agreed
upon this, subject to the approval or disapproval of the Council and he explained that the State felt that
the City being local could handle it better than they (the State). The sewer was located near the Reed &
Bell Drive-Inn and served some of the buildings on the other vide; that it was shallow as the main was
shallow; the State had specified in their plane that the City either change it or get the owners to change
it. Mr. Lewis stated that he had stiuplated that if the City changes it, it most be on the same grade; that
apparently the sewer would be just below the base of the Highway or it might be in the base and would have to
be changed out to either cast iron or to an asbestos oement type pipe. He stated that also there was a
section which would run parallel to and under the curb and that thin would have to be changed out so as to be
relocated behind the curb. In answer to the question, Mr. Greeley stated that the line was about 250 feet
parallel to the road and about 55 feet across the road. After some discussion, Acting pleyor Vassar suggested
that this be held in abeyance until they could get a better picture of it.
Storm drains were next discussed and Mr. Lewis stated that under this would be the open type
gutters; he said that there would not be one at Twelfth; however, there would be gutters on the South side
Car drainage across the intersections at 111th, 15th, 16th 18th and 19th Avenues. He said that, at one time,
ae had registered a rather serious objection to these but that he had looked at them today and that the
.rowna of all of these, back away from the sidewalks, was relatively low and that with the sidewalks removed
sad the oil worked in, the gutters would be similar to the one at Orchard and Fairview in Boise - he also
explained that the reason the State didn-t put in syphons as the City does was because first of all, they
wuldn +t get participation from the Bureau and secondly, they had a maintenance problem.
Mr. Croalay informed the Council that they had had this problem an several projects and that their
experience on maintenance had shown that they were better off with the gutters and he said that the gutters
b work pretty well the way they were designed today and where it was necessary to atop before crossing the
lighway; that they used syphons at signalised intersections. He continued by confirming that the Bureau of
9rbli Roads would not participate in anything but gutters unless they could find justification for syphons
uch as at signalized intersections, that now they were being designed shallow enough that they were not
bjectionable to the people at ordinary intersection speeds. In answer to the question by City Rinser Val
swis, Mr. Croaley stated that the City would not participate in the coat of the storm drains.
Street signs were discussed when Mr. Lewis stated that under the agreement, the City would provide
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the one -way signs and the stop signs along Blaine Street as moll as traffic signs other than State owned.
Mr. Croaley stated that the Cities on all their projects had assumed the responsibility for all the regalato
signs as they had most of the regulations by Ordinance and the policing that controls the Highway within the
CLty and that they had found that it worked better if the City had the responsibility and the authority for
the signing in a regulatory fashion.
Mr. Lewis stated that under the agreement, it would be the City's obligation to see that mail boxes
were moved and kept where they could be used; that ordinarily the property owners would be asked to do this.
He stated that he doubted if there were any gasoline pampa, parktmg meters, roof draiaa, air - cooler drains,
fences, buildings or pole lines other than utility owned which needed removal from right- of -wqy. He said
that he didn't know if there were any advertising signs but he doubted that there were.but the City would be
obligated to do the sweeping and the flushing with the State to do the patdbing maintenance as they are now
doing on Cleveland Boulevard; that this would be the same as the present agreement in force and the City
would agree to erect all traffic controls in conformance with the manual of uniform traffio control devisee.
Mr. Lewis continued by stating that there was a possibility that the City would want streets upon
the right -of -way at various points in the future from the Junction on in and he said that the Highway
Department had talked with the Mlti- Purpoae Stadium group and with the College of Idaho and that they had
indicated where they wanted their accesses to the Highway; that these would be noted and officially approved.
Mr. lewis then asked Mr. Croaley that if the City should need another street, how dit they get it approved?
Mr. Croeley stated that the Highway Board, in setting up a project lilm- thie,.tried to protect the
project and the life of the project as much as possible and still to provide seasonable access to abutting
property so that there was aomewhat of a happy balance somewhere and the Highway Hoard had not yet determined
the full scope of the access control on the project and reviewed the current thinking at this time. He said
that they wanted to establish as closely as possible what the access would be and get them shown on the plans
at this time because they had three different categories of access control; what they called the standard
approach pouch, which describes where the curb cuts could be, how often they could be and what size they
could be. He said that this was their normal urban typo of control; that it was free from any incumbrances
by the Bureau of Public Roads; that the next higher type was termed a partial control of access which the
Board generally qualified to indicate control to existing approaches in public streets so that public streets
if not shown on the plena wherever there is partial control has to be approved by the Washington office of
the Bureau of Public Roads so they would recommend to the Board that partial control not be extended except
to very limited areas on this project. He said that the next control form that they had was the fall control
which they used only on the Interstate as a general rule although they might use it at gems very special case
occasionally and with this control, no change could be made unless it was approved by the Washington office.
He continued by stating that on this project, the Board hod hoped to be able to develop partial
control from the intersection down to 22nd with the College designating that they would like to have 23rd,
24th, 25th and 26th Avenues put in Be future streets and which they had adjusted the plans to show; that 24th
Avenne would be built as a part of the project and was in the Original agreement several years ago. He said
that than the College had requested that they provide half way between these streets an approach that would
be preeumeably an alley approach and that these were designated on the plans also ad there were no problems
there and the Hoard could preameably establish that as partial control and there would always be enough
access. He further stated that over on the other side at the property that the Stadium owned, they had asked
them . to furnish them with the locations of the three separate approaches that they would like to have and the
they (the Stadium group) felt that three would be gafficient. He said that if they could do this, and it
appeared that they could, than the Board could establish partial control clear to this point with the
ption of certain other properties in this area which would have to be negotiated during the right -of -war
gotiations. Mr. Crowley stated further that from this point East, to the City limits, they would use
standard approach policy; that right in the intersection, Binds they would be negotiating on quite a bit of
property, they would attempt to purchase the access rights which would control the intersection to the
W
extent that it Would prohibit access right on the curvature and it would help to retain the integrity of the
project for a good many years to come but the rest of it would be available for standard approach policy
under the proper urban type development that would be expected to come along.
Mr. Crowley then explained where the no parking areas would be located as shown on the plans and
Mr. Lewis informed the Council that angle parking would be prohibited on this project. Councilman luby
inquired am to how rigid they were going to be with the 1 90 Parkingn areas and Mr. Crowley answered, 100%
and explained that although there would be no parking on right -cf way as such parking was very undesirable,
that owners of businesses could provide off - street parking with it being possible that some buildings may
have to be moved. He stated further that he could not say, at this time, what the right-of-way estimate of
cost was or when the negotiations would begin.
City Engineer Mel lade explained that under the agreement, the City would participate 50% in all
traffic aignalisation but that there was some advantage in this one as the City would only participate In thi
States coat. Mr. Oroaley explained that the mignals put in in a project of thin type are participated in by
the Federal Government and so the City would only be asked to pay 50% of the States share which would leave
the City's portion at approximately 181$ with the total coat of the installation being approximately
$6, 300.00 and the City's share $1,146.00. He stated that this had not been mentioned to the pity as yet and
it should have been so that the cost could have been budgeted; however, they could arrange the clause in the
agreement to state that the City agrees to pay the State prior to advertising for bids on the project but not
Prior to January 1, 1964 so that the cost could be included in the next budget. He stated that they could de
thin because it would be at least two months before right -of -way could get everything concluded and allowing
for other problems which could conceivably come up if there were no condemnations, it could be close to the
first of the year anyway.
Mel Lewis then informed the Council that the existing traffic light at Twelfth and Cleveland was
not included in this project nor was there a light at Elaine and Twelfth and that neither of these would be
warranted when the project want in which makes the school crossing at theme intersections a problem.
Mr. Crowley stated that if the lights could not be warranted, then they could not participate;
however, at a school orossing and not necessarily at the school ground but at some point where a number of
children crone and it is designated and (mown an a school crossing, a local community could put in lights am
the State would work with them in the development of the design and the type of equipment to be used, etc.,
but they could not participate in the cost or give the lights their approval. He said that he had been tell
by the traffic engineers that these intersections were expected to be up to 80% of the warrant in about 196$
and that thin would indicate that by about 1968 or 1969, there would be sufficient warrant for a4pials at
these locations but currently there were not and they would not propose to put lights in at this time. In
answer to the question, Mr. Crowley stated that signals of themselves were not always the answer and that
they could create problems as well as to relieve theca. He said that if they were not warranted, it had been
pretty well established that they would do more damage than good and that there wore other methods of
handling the children which were much more effective and efficient and lose damaging to the travelling
motorist such as an officer or the school boy patrol method or adequate signing and striping or this sort of
thing which had been used very effectively.
Following some general discussion conce right -of -way and the need for the one -way couplets,
Acting Mayor Vassar thanked Mr. Horn Crowley and Mr. Ted Hell of the State Highway Department for their tine
and efforts in presenting the program to the Council. Mr. Crowley and Mr. Hell then excused themselves from
the meeting.
Agreement approved on traffic eigual - 9th and Cleveland
City Engineer Dial Lewis then presented an agreement (Project St- 3712(5]0)) for the traffic signal -
taation at Hinath and Cleveland Boulevard and stated that the City's share of the coat had been included in
:his years budget. He stated that thin would essentially be the Same type of a signal installation as that
tt Cleveland and Kimball and said that the agreement spelled out what the City would buy and what the State
could buy; that the City would negotiate with the Idaho Power Company for strain poise to replace those
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wesently being used affil would pay for the power and for the maintenance on the lights under a standard
igre manta also that the City would agree that after it had been jointly agreed ee to how the lights would
operate, the operation could not be changed mason the State also agreed to the change.
The agreement was then read to the Council by Acting Mayor Vassar afterwhioh it was moved by
;ouncilmon Shorb, seconded by Councilman Lnby that the agreement be approved and that the Mayor and City Cis
>s authorised to execute the same on behalf of the City. A roll call vote vas called for when the following
ounallme+ voted in the affirmative: Shorb, Irby, Davenport, and Martin. Negative: none. Absent and not
noting: Smith. Acting Mayor Vassar declared that the motion had carried.
Rids opened for purchase of grader
Acting Mayor Vassar stated that there may be some difficulties in the specifications for the Citya
purchase of a grader and for this reason the Council felt there might be a need for study after the opening.
rho following bide were then opened by City Engineer Mal Iewis:
Southern Idaho Equipment Co. .. (A.C. M-100) . . . . . . . . . . . . . $ 23,314.50
leas trade -in . . . . . . . . . . . . . . . . . . . 3,000.00
loss cash payment . . . . . . . . . . . . . . . . 000000
Balance to be .financed $ li Eli t-
Yearly paymento for a period of three years on lease purchase, $4,881.98
including interest. Delivery from stock in 3 days.
Western B:Iuipment Co. (Caterpillar) . $ 23;370.00
lose trade -in . . . . 2,370.00
less cash payment . . . . . . .. . . . . . . . . 000.00
Balance to be financed $ ,000.00
Yearly payments for a period of three years on lease purchase, $4,666.67 plus
6$ simple interest. Delivery time in 30 days.
Arnold Machinery Co. - letter read which stated in part: "We are enclosing an invitation for
bid covering motor grader for use by the Street Department. Bananas of the
restrictive specifications in this invitation we feel that it is evident that the
City of Caldwell wants to bay a specific motor grader. For this and other
reasons, we feel that it would not be wine for us to submit a bid an our motor
grader."
The Sustooth Company . (Huber 9 -D). $ 20,588.00
Imes trade -in . . . . 4,518.00
lees cash payment . . . . . . . . . . . . . . . . 9 070
Balance to be financed $ r
letter was read on optional equipment which could be either added or deducted
on two machines and showed the difference from specifications with 5% simple
interest on three year lease purchase agreement
(Huber 10 -D) . . . . . . . . . . . . . . . . . . $ 22,118.00
less trade -in . 4,518.00
Less cash payment . . . . . . . . . . . . . . . . . 7.0D .00
Balance to be financed $ 1o,ew W
G. S. Machinery Co. .. 666 LW.) . . . . . . . . . . . . . . . . $ 23,017.99
Inns ade -la 1,500.00
Iona cash payment - - 7.000.oq
Balance to be financed $ lW, �
Yearly payments for a period of three years an lease purchase, $4,839.33 plus
5% simple interest. This machine was to carry a standard L.W. Company waranty
of six monthe in lieu of the 5 year waranty. They would sell back to the City
the trade -in for the price of $1.00.
It was moved by Councilman Shorb, seconded by Councilman Martin that the bide be taken under
subject to call of the Council but not later than August 5 1963. A vote was taken and the motloa
mously carried.
on Police car
The following bide were opened for the purchase of a Police oar:
Curt & Hal, Inc. (1963 Dodge) (Price lees trade -in) . . . . . . . . . $ 2,070.00
Car in stock and ready for transfer of the switches and siren.
Burns Chevrolet Company (1963 Chevrolet)
Delivered price of car, lees tax . . . . . . . . . $ 2,715.00
Trade in, 1961 Plymouth. 648
Net trade difference $ ,tai
II Delivery could be made in approximately three days.
It was moved by Councilman Shorb, seconded by Co ^r+tTau Davenport that the low bid of Hume
company in an amount of $2,067.00 be accepted. A vote was taken and the motion unanimously
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pHeslgnation of H. R Heed as City- County Sanitarian
II The following letter of resignation was read by Acting Mayor Vassar:
Caldwell, Idaho
Mayor and City Council
Office of the Mayor
Goldma Idaho
Dear Sirs:
I wish to inform you that I have accepted a position as consultant with the
Hospital Facilities Section of the Idaho State Health Dept.
As this position will be an advancement for me in my profession, I an sulsittitt-
ing to you my resignation as City County sanitarian to be effective August 15, 1963.
I have enjoyed working for the OLty of Caldwell, and wish to express xW thanks
to the Mayor and City Councilman for their help and cooperation.
Very truly
/S/
H. R. Head
City County Sanitarian.
It was moved by Councilman Shorb, seconded by Councilman Davenport that the resignation of H. R.
Heed as City - County Sanitarian be accepted. A vote was taken and the motion unanimously carried. ibe City
Clerk was instructed to write a letter expressing the appreciation of the Mayor and Council for his services
in this position of reeponsebility.
Request for streets and water - Chamber of Commerce at Induetrial Site
A request from the Gahmber of Commerce to open all the streets in the industrial area as well as
for a water line was referred to by Acting Mayor Vassar.
In answer to the question, Mal Lewis explained that the request to open all the streets did not
conform with the City's policy and said that he would need an estimate on the water line and if this was
needed immediately, it would hit the City pretty hard.
Acting Mayor Vassar stated that he would acknowledge receipt of the latter and would inform the
Chamber of Commerce that their request had been taken under advisement.
Agreement for rental of space in new Golf Club House provisionally authorized
Acting Mayor Vassar than referred to the unfinished business from the meeting on July 15, 1963 at
which time a request was received from the Golf Association for permission from the City to lease the lunch
counter area out on about a three year period sod he stated that it had been suggested that the lease be for
a rental of about $35.00 a month.
Attorney Lawrence Smith who was present during the absence of City Attorney Dean Miller, informed
the Council that such an agreement would not conflict with any existing agreements afterwhich it was moved
by Councilman Luby, seconded by Councilman Shorb that the request be approved subject to the approval of the
Chairmau of the Golf Committee, Councilmen Smith. A vote was taken and the motion unanimously carried.
It was moved by Councilmen Martin, seconded by Councilman Irby that the meeting adjourn subject to
call. A vote was tarn and the motion unanimously carried.
The meeting adjourned at 10:15 P. M.
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