HomeMy WebLinkAbout1987-07-20city council minutesBook 28 Page 106
R EGULAR MI:E_i.`:C
July 20, 1987
7.3c p.m.
The fleeting was called to order by >Mayo:r Pe te Cowles.
The Mayor requested that a member of the Boy Scout Troop visitin
the Char:bers lead everyone in the ?!edge of Allegiance to the
Flack.
The Roll of the City Council was called wit i the lollociing
members present: 'Ninder, Jarboe, Raymond, Straight, and Carter.
A'o,seint; Mallea.
The mayor requested that each of the roy Scouts Ero.m, Troop 219
stand and introduce the- mselves.
(APPR' OVAL OF MINU 'SS)
it was W V01 by 1°2inier., SECO NDED by Rc3ymond to dispense witn the
reading, of t'.ne minutes of the Regular City Council Neeting of
July 6, 1987 and c e - the`.i, as written,
(AUDIENCEnr.s27'TC.Ft'A" S i.'.)
m, ayor Cowles asked if there was anyone in the audience who cared
to bring an item .before the City Council that was not on the
prepared agenda.
r1r. Ivers Wiley, 119 Jol.ict, was recognized by the Mayor.
vviley informed the Council that for six years he has been trying
to get someone to clean up an adjacent property. There was a
great deal of scram iron, old Earn i1Ti;ys:..°;ents, wood, and rata and
mice. Sewral City officials have looked at the r)rop rt'y Statlrll
that it caas terril',le, but nothing was ever done about it. Mr.
Uiley requested that m eAmrs of she Council and the Mayor Chive
by the prope to see for the
Playor Cowles assured Mr. Wiley that he Svot d look at tY:. property
the next day cno, T ,, 7 o old talk to him in the near futur_..
NEX UUSI v'ESS
(P'UnLIC H._A7 IUG OY VACAT O SOOT,,? t%c I "T' ]" 0
The Mayor called on the Planning and Zoning Director, N,rs,
R.c ison, to discuss this item on tl7e Agenia.
firs. Robison stagd that basically the purpose of the vacation;
the southerly two f eet of right of way of Owyhee Lane was to
correct an error in a building that is there and to preserve a
minimum twenty foot setback for all future b=uilding along the
street. The building, Was built two feet into the twenty foot
back area and there was sixty foot of rig ht of way on Owyhee .
.�hl:.' City cars get by wit[; fi {_ty -six en a loca� ;access street that:
prod, still leave fifty-ei by vacating the southerly two fe.2t,
This appeared to be the best way to correct this narticu_a
problem.
The i°aycr theca aske if there was anyone from the audience w
cared to sign up to speak to this hearing. As there was n o one,
the Mayor then opened the public hearing and again aske... if
anyone cared to speak. Since ,.ire .,as no one, t':)e �
declared the public hearing closed.
Councilman Carter asked mrs. Robison if the Planning and Zoning
Commission recommended this vacation. Mrs. Robison stated that
it was their recoZlme noatior,
Boole 28
Page 107
MOVZD by Carter, SECONDED by Winder that an Ordinance be pret ,)ared
vacating the south two feet of Owyhee Lane as stipulated.
Doll call vote. Those voting yes: Carter, Winder, Jarboe,
I.aymond, and Straight. Those voting no: none. Absent and not
voting: Mallea.
E:OT10N CARR1ED
(PUBLIC JJI,ARING ON FLOCK GRANT)
The City Engineer, Pon Redmond, was recognized by the Mayor and
asked to present the background on this item on the Agenda. Mr.
Redmond explained that this hearing was regarding a Block Grant
where the City will be applying for funds for economic
development activity within Caldwell. The City clods have a
project in mind which is shown on the ;gap distributed to the
Council. members. The project primarily concerns the construction
of storm drain facilities, street access and sewer improvements
to the Kit manufacturing area. Hit has purchased a piece of
property that Lies on their westerly boundary and if the
improvements are installed, they will expand their facilities
creating up to one hundred and fifty new jobs in the next three
years. The funds that the City would like to obtain are
Community Development Block Grant funds. Approximately six and a
half million dollars have been allocated to the State of Idaho
and this amount is split: into several categories.
`1r. Redmond explained at some length the various areas of
funding. The City previously held a public hearing and applied
for this same ;project: in April.. ''he City had an economic
development project and applied under the public facilities area.
The application was not accepted because it did not lit the
criteria. However, the State promised to expedite their economic
development review criteria which was not in place at that time.
`T "ire reconstruction of the criteria has been accomplishes] and will.
be finalized in August. `.1'he City was attempting to clot their
application submitted soon since they requested that it he in the
first part of August. -Iopefull.y, by the end of August the _
criteria, will he adopted and grant offers can be issued. The
City was asking for $500,000 in Block Grant funds. The total
project cost is estimated at this ;;point to lie $702,700.
The Mayor then opened the public hearing and asked the City
Engineer what his recommendation would be at this time. Mr.
Redmond stated that he would recommend that the City of Caldwell
approve the project. The City Engineer said that for
information, economic Development activities can include the
following items; (a) Acquisition of real property (b)
Acouisition construction reconstruction, rehabilitation or
installation of commercial and industrial buildings including
purchase of capital equipment and I'ixt€_ir_es which are part of the
real estate, public facilities, utilities and site improvements
including railroad spurs, electrical, gas, telephone service,
energy conservation improvements designed to encourage efficient
use of energy resources. A grantee may sub -grant funds to a
local development corporation to carry out a community Economic
Development project. This project may include activities as
through grants, loans, guarantees, interest supplements or
technical. assistance. `.(.'hey may ;catch other Federal economic
development grants awarded to local development corporations, but
only if the business's specific requirement and other
requirements of the Idaho Community Development Block Grant
Program are met. Mr. Pedanond stated that ttAs was generally the
type of activities that are available to be accomplished with
Economic Development funds. The City's grant would he written
around the construction of public facilities such as the storm
Grain, street and sewer improvements. The water improvements are
reduircd too, but those will be used to help match.
Book 28
Page 108
After a short discussion the Mayor closed the public hearing anc
ashen for a motion Erom the City CounciL . 1 t was '-',0V'-I'D by
Raymond, SECONDED by Jarboe to apply for the Block Grant its
recommended by the City Engineer .
Councilman u7in, ct nformed the Mayor that he would disqualify
himself from participating in the voting on this issue as his
company was involved in the selling of the property to Kit
Manufacturing Company.
Eel! call vote. Those voting yes: Raymond, Straight, Carter,
and Jarboe. Those voting no: none. Absent and not voting:
Nallea.
MOTION
(ACCEPT STEP i OF GRANT ON FACILITIES UPDAi'i,)
Th e K
.ayor read the followinr, ie, ter.�
Dear Mayor Cowles,
We are pleased to inform you that your application for S tate
government funds for Stop 1, Facilities Planning,, nas -)een
approves T h i s grant i s to be it i I i zed in updating the
facilities 'plan for your 'City's wastewater treatment facilities.
The State Grant Offer is enclosed. Please review this dccument;
an6, if you find it satisfactory, sign and return one copy to
this office by certified mail 'before August 21, 1987.
if you have any questions regarding this grant, contact Robert F—
Braun at 334
Isl Kenneth D. Brooks
Administrator
Mayor Cowles also stated that the Grant was in the amount of
531,278. The City Engineer Yms requested t:c give a brief
ox:pdanation of this Grant.
M I - update,
r. 'Pe�mond stared tha t the Grant is i dentified as an
Part of it covers the Treatm Plant facilities and is intended
to give the City direction as to how to proceed with the next
major expenditure at the Plant; actually, where the money would
be best utilized to onake the Plant at optimum level. The major
part is updates of the City's p-far,, for ,;cae trey development areas
in Caldwell relative to where and what size- the collection syst,2
that shoul,-.! be. They overe looking for direction to procesc, for a
ma"er plan of the Canyon Hill area. Also, looking for a plan
of the sounwest Caldwell area; sout of Linden and ivesL of Tent,
Street. There has been concerns in that particular area for
potential develoomnent. in addition, there yjas a problem: with the
Eill c1rain wlherc some houses have s-, °w-ers connoctuc' to a storm
drain. 'Phe plan would 20dress how to best solve that problem.
Mr. ReArond4 recommendation was that the City Council accept
this Grant.
MOVED by Carter, SECONDED by Straight to accept Step 1 of Grant
on facilities plan Uy- data.
Roll call vote. Those voting yes: Carter, Winder, Jarboe,
P.aymond, and StLaiqh:t. Those voting no: none. Absent and not
voting: Mallea.
MCTION CARRIED
(FINAL PLAT OF STAELPIDG]' SUBDIVISIO')
Mayor Cowles as, the Planning and Zoning Director to address
this ite�; on the A-jen6ia.
Book 28
Page 109
Mrs. Robison stated that this was a residential subdivision
located in the County and within the City's impact area. It
consists of 16 lots approximately one to two acres. The
subdivision will he served by private water. Dorman and Farmway
are the two streets that sej,,arate it on the east and nest and is
located somewhat south of Linden, somewhat north of Ustick. Th•e
Planning and Zoning Commission approved the final. Mat at their
regular meeting on Thursday, July 16, 1987. The final pat is
essentially the same as the preliminary plat, with the exception
of the right of way for Farmway Load. The final plat shows a
33 -foot half right of way which is the existing r/w deed of
record. (The City has requsted 40 feet.) The plat does show a
50 -foot frontage road easement for the entire length of the lots
and a 7 -foot easement along the front of Lot 3, Block 3, which
�,aill provide additional right of way in the event Farmway Road is
widened in the future. The Commission has recommended approval
of the final plat as presented.
MOVED by Raymond, SECONDED by Carter to accept the final plat of
Stahlridge Subdivision.
MOTI0N CAPPIED
(CONSIDERATION OF REQUEST FROM CO -OP TO VACATE 25 LOOT STRIP OF MAIN
STREET)
Mrs. Robison informed the Council that the City was contacted by
Co -op oil as they evidently have a buyer for their property which
was located at the end of Main Street by the railroad and
easterly of Centennial way. Their petition was to vacate a
25 -foot strip of right of way along the centerline of main Street
extended which was deeded back in 1904. Evidently the vacation
has been investigated before as a file was found. I have
distributed to the Council a dissertation written by the former
City Engineer regarding a request and also a map showing a
portion of they Co -op property with the de=eded strip shown in
red.
The City Engineer and I made a site inspection and preliminarily
determined an extension of Main Street through this area would
probably not be needed as it would dead -end at Centennial way.
Calloway Street could be extended to provide access if needed to
some of the properties near the railroad.
Some consideration should he given to retaining easements rights
for the area proposed to be vacated. Mrs. Robison further said
that the groper procedure at this time would be for the City
Council to establiso the date of August ].7, 1987, as the time. Eor
the public hearing on this matter.
MOVED by Carter, SECO1 DIED by Raymond that August 17t be
established as the time for the public bearing for the request
from Co -op to vacate a 25 foot stria of Main Street.
MOTION CARRIED
(CONSIDDRATiON OF A MO'T'ION WITH REGARD TO MOVING SEyJBP OUT OF CITY
RIGHT OF WAY)
The Mayor explained that this problem was addressed several weeks
ago at a Council meeting. A decision had to be made as to
whetapr a sewer line should or should not be removed from the
City right of way. Western Plumbing tied into the line and the
City was not aware of it_ There was a lot of variation to this
issue and many things happened leading up to the present time.
Approximately three weeks ago a meeting was held with Mr.
Mackenzie of Western ]Plumbing, a member of the City Council, a
representative from Job Service, and the Mayor. The issue was
discussed at some length as to the best solution to the problem.
Boob 28
Page 110
After listening to all of the facts , the Mayor stated that his
recommendation to the City Council was that the line be moves]
back an the property off the City's right of way.
MVED by Raymond, SECONDED by Straight that Nr. Mackenzie of
western Plumbing he required to remove the sewer line from the
City right of way.
Covincilman Jarboe stated that he felt the original decision was
the correct one which was to ask the job Service to make the
decision. They did submit their recommendation which was to
allow the line on the right of way. Therefore, he would not be
able to vote for the motion.
M
C, RRIED
(PE( UEST FOR IPPROVAL OF RELOCATION 7 FO'' A.' PPOPER'1'Y)
The City Engineer explainecd that the City in pursuing its Airp.ert
expansion project had a need to purchase approximately 1.3 acres
of the Aberasturi property. They didl not roside on the propecty,
but had a tenant living there in a mobile home. Federal -)rojccts
such as the Airport project have a provision for relocation
expenses for people who have to be moved off their property. In
this particular case, there was some relocation cost" The three
bills were as follows; incidental expenses for reconnection of
telephone and electrical for v189.93 to be paid to Eome Federal
Saving and Loan; Movin the mobile home for $2,502,26; to can
Var'Noy who is the firm handling the negotiations for $800.00.
A-1 of t1hese expenses are grant eligible items for the Airport
expansion.
�.OVLD by Raymond, SECONDED by Winder that the expenditures as
presented by the City Engineer be paid.
MOTION CARRIED
(DISCUSSION 0 EL.". Br,ETLE PROBLEM)
mayor Cowles introduced Ross Paterson, the City of Calf well 's
uVrester, and stated that he deserved a great deal of credit Lcr
the job he does. At this time, Mr. Peterson was having some
problems with the elm beetle which was a real concern. Mn.
Petersorn was at the meeting to explain to the City Council the
extent of the
. . r. Peterson approached the podium, and read the follo report
to the City Council: To control t'he leaf beetle, it is necessary
to spray all of the trees within a specified length of time to
prevent an ongoing cycle of beetle (two to three cycles a year) .
if the first spray is completed in time to break the cycle, one-
spray would do for the year; if not, a repeat is needed. Mtn
optimum spray conditions, we can do this with the present
equipment, but to assure it every year, we should have another
spray macnine.
P,t the present ti, .,7e attempt to spray all trees we can reacli'
with the mist sprayer from the streets or alleys. If we were to
spray only trees on tiic? streets and par .<s right of ways, we cou,1
l0 this with the present equipment. Tf we are to enforce the
present City Code and be assured the property owners are abating
the beetle, we could have good control. To do this, we would
have to have something signed stating their trees have been
s
Another option is to give property o-,,iners the choice of spraying
or removing the trees. if the trees are removed, have the City
Parks Department make sure the stumps are treateb or gound cut so
there will be no re –growth. Another possibility is an Ordinance
prohibiting Elms to remain outside a landscaped area (not on
fence lines, empty lots, or alleys) .
Book 28
Page 111
Also, what should or could we do concerning dead tops in a lot of
the American Elms?
After his presentation, there was a great deal of discussion and
questions concerning Mr. Peterson's report. Councilman Jarboe
asked Mr. Petersen if he had budgeted for another sprayer for the
upcoming year. Mr. Petersen said that after further
consideration, he felt that was not necessary; perhaps an
additional man and a different schedule would be more
appropriate. lie thought it should only take a couple of years to
get the Elms depleted. The Mayor pointed out that the people of
Caldwell needed to be made aware of this problem as their support
would be necessary.
('TAY, DEEDS)
mayor Cowles stated that the information with regard to the Tax
Deeds was distributed to the City Council members by the Finance
Director. The finance Director explained that sour properties
were involved and all of them were three year delinquent
irrigation assessments. The property owners were notified by
.registered mail.. Basically, all the City does is record the Deed
against the property at the Courthouse_ It will then be a matter
of record and if the property is sold, the Tax Deed has to be
cleared to get title to the property.
MOVFD by Carter, SFCQNDT;17 by Raymond that - the Tax Deeds be filed
for the properties involved.
MOTION CARRIED
(FIUANCIAL REPORT)
The Finance Chairman, Cou €acilmaa naymond, reported that there was
a total accounts payable of $644,398.60; regular accounts
payable $392,137.39; payroll. total ;194,329.17 of which
$57,931.54 was fringe benefits.
MOV'I,D by Raymond, SS :.COUDED by Carter that the bills be paid and
the vouchers tiled in the Office of the City Clerk.
MOTION CAPRI DD
(COIMIMITTEL REPORTS)
Councilman Winder informed the City Council that he presented a
report to the Mayor on July l6th from the Blue Ribbon Committee
which the Mayor appointed to study the downtown commercial area.
The request from the Mayor was that the Committee resort back to
the Mayor with their recommendations as to what eight be done by
the City to help the private sector to survive or function more
effectively in the downtown core area. The information will be
released tomorrow. Councilman c 7 in<e.r further said that he
apipreci -ated the opportunity to work on this problem and to make
the recommendations. The Committee will stand ready to be of
service again if request
mayor Cowles also stated that a copy of the recommendations will
be given to the News media and copies to the Council. Several of
the Council members expressed their appreciate:] of the Committee
as the job was very well done.
Councilman Jarboe updated the Council on what the sus- Committee
of the Golf Committee that was formed to look into the
possibility of building a Clubhouse at purple Sage Golf Course
have accomplished. His .prediction was that within a month there:
will be report distributed to the City Council with their
recommendations.
Book 28
Page 112
Councilman Raymond reported that tKe Negotiating Team has been
working on the Firemen's Contract. There was some information
that they would like to present the City Council at an Executive
Session at the conclusion of the Rogular City Council Meeting.
It was then NIOVEP by Raymon6, SECO)NDLIDI by Jarboe that pursuant to
ldalno State Cooe, Section 67-2343, an Executive Session he called
im,inediately folic� the conclusion of the Regular City Council
Meating for the purpose of discussing labor negotiations.
Roll call vote. Those voting yes: Raymond, Straight, Carter,
Winder, and Jarboe. Those voting no: none. Absent and not
voting: mallea.
MOTTO'N CARRIED
(,'1AYOR'S COT IENTS)
Mayor Cowles informed the City Counci 1 that he had several
requests he would like to present to the Council. The first was
a letter receive& from Nevin Holly, the Parks and Recreation
Director, Tne letter was as follows:
The Parks and Rlecreation Denartment would like permission to
bid on new sidewalks in front ol. anC around the Caidrwell memoriaL
Pool, Also included in this project. we would like permission to
include two (2) handicap ramps. One ramp into the pool and one
ramp from the deck area to the lower
These requests have been needed for some time and have been
prompted by an insurance investigator's report noting the
sidewalks as a safety hazard. The handicap ramps have been
needed for some time an& are prompted by requests from
handicapped users.
The funding for this project can come from $4, in Revenue
Sharing allotment left from Wilson Tennis remodeling pro jec 1 ,
which will not be done this year and from an ap
510,000 balance from t pool well renovation project,
MOVED by jarboe, SECONDED by Straight: that this request t--e
aoproved as stated.
MOTION CARRIED
i'lhe Mayor explained that several weeks ago a new Agreement for
the City's Auditor was brought to the attention of the City
Counci The firm of m'essuri, Bates, and Gibbons have done the
City's audit for a number of years. 'ho�,,cver, one of tbe members
of the Council wanted to investigate the possibility of others
being in a position to audit the City and also to f ined out just
what kind of a job the present firm was doing. A 1 1 o Kh he
questions seemed to be answered now and it was the Playor 's
recommendation that the -City Council authorize him to enter into
tie Agreement with Vesmrn Bates, and Gibbcris to audit the City
for the year 1986-87.
The following Resolution was read in fuliz
RESCLU I01 AUT.! ORIZING MAYOR AND CITY CLERIK TO EXECUT-'E PN
AGP,EEMLN'T SET THE CITY OF CAL DWELL AND MESSURI, BATES, AN�)
GluHONS TO PERETRM THE PTNICIPAL AUDTT FOP THE YEAR 1986-87.
UE !T P.-ESOLVED That the Xayor and Clerk of the City of Caldwell
be, and the same hereby are, authorize... execute that certain
MUNICIPAL AUDIT - LETTER OF UNDERSTANDING Agreement attached he
and made a part hereof as if set forth in full by and between the City
of Caldwell and the Certified Public Accountant Firm of Messuri ,
Bates, and Gibbons to be completed ninety days receipt of
records.
Book 28 Page 113
MOVED by Winder, SECO;. DID by Raymond that the Resolution be passed
authorizing the Mayo; to enter into an Agreement with Messuri, Pates,
and Gibbons to perform the Municipal. Audit for the year 19f36 -37.
Doll call vote. Those voting yes: 'Winder, Jarboe, P.ayrnond, Straignt,
and Carter_. Those voting no: none. At -sent and not voting: Ma, llea.
The 11 1ayor also stated that the Idaho Employer's Council class
will he geld the next morning at 8:00 a.m.
Mayor Cowles rec_luested that the City Council take official action
on the naming of the street off Industrial Clay which will
intersect with the street by the name of I.D.E.A. Way.
It was the riayor', recommendation that the Council make a motion
accepting the name of I.i A"A. Way as the new street location.
Councilman Raymond was recognized by the Mayor and ask if he
could make a continent with regard to this street name. He
explained that he was somewhat Frustrated at this attempt 'by
Caldwell to make a positive effort. Therefore, he typed out a
few notes entitled, "Cal.dwell's I)eclication to Cutting Red Tape"
as follows:
Elora can such a positive project for our community turn into
a controversy. A great: deal of effort was +expended by many
volunteers; primarily Caldwell. Unlimited and the Caldwell. Chamber
of Commerca. The City Staff spent many hours on Grant
apipl.ications to ?:provide financial assistance to insure that City
services would be provided not only to this new project, but to
the whole area known as Caldwell. ;industrial site I" This;
includes water, sewer, paved streets, curb and gutter - all of
which would be a real boost to the recently developed freeway
visible site. Many weeks went by wid"ut asomance this project
would fly. Finally, the decision was grade by I.D.E.P_. It is a
go! We will stay in Caldwell and expand our operation. City
FaKmr_s are ecstatic! How do we further express our feelings to
this development - a one mi.ilicni dollar plus development with 900
potential jobs in the City. After all jobs are a critical.
concern in Caldwell and the surrounding area at this time. Let's
just name this short street I D E A WAY. Oh yes, we would like
it to be a surprise. The sign is made - presented - and now Hhe
paperwark. A routine procedure, but no - we will create
controversy out of this positive efl.ort. Only in Caldwell.
MOVED by Raymond, SECONDED by Winder that the street be renamed
Wray as r.ecommenc]ed.
FICTION CARRII n
City Engineer, Mr. Redmond, requested permission to discuss an
additional item. with the Mayor's permission, Mr. Redmond
explained that one of the conditions placed on the offer for the
E.D.A. Grant is that the City develop an employment plan to
provide guidance for the City and assistance to the businesses
that will be developing in the area. Through 16a -Ore and their
associate agencies, they have developed an employment plan for
us. Essentially, they will provide a Man coordinator. The
businesses involved will make known their employment needs and
the coordinator will circulate that information to various
agencies in the area. This will be an asset both to the area and
the businesses by enabling them to be able to rill. t ➢tea job
openings quickly.
Councilman Jarboe was recognizes] and stated that as a r - , articipant
in that plan, he would liKe to disqualify himself from discussion
and voting on this issue.
MOVED by 6Jinder, SECONDED by Carter that the employment plan be
approved as presented.
Book 28
MOTION CARRIED
Page 114
Xrs. Robison, the PianrAng and Zonif g Director reminded the Mayor
and City Council of a request submitted by Clayton Anderson wit
regard to relocating a sign. After discussion, it was agreed,
that the Council would prefer an opportunity to view this site
before making a decision. Councilmen Raymond further suggested
that Clayton Anderson, the Attorney, and Dale Anderson, of
Anderson Signs, be requested to app� lb:eLore the Council at tho
next meeting to briefly discuss this situation. ?'�ayor an
that both would be invited to the next meeting.
There being no further business, the Fag ular City Co- Fncil meottin�,
was adjourned at 8,35 'p.m. and the City Council convened intc an
Executive Session. The Executive Session was recessed at 10:00
p.m. with the Council agreeing to reconvene at 4:00 o.m. on
2hursday.
APPROVED AS written T! i I S, 3rd DAY OF
August
cii h Lzs vn )L r s C n
C 0 tJjl Counci'lpersol�
Councilpersob'' Councilperson
ATTEST:
City cle'r2"k/