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Home My WebLink About1979-07-10city council minutesBook 20 SPECIAL MEETING July 1.0, 1.979 12:00 Noon The Meeting was called to order by Mayor Pasley. Page 230 The Roll of the City Council was called with the following members present: McCluskey, Williams, Hopper, and Bauman. Absent: Olesen and. Raymond.. (HEARING ON PROPOSED USES OF GENERAL REVENUE SHARING AND DISCUSSION ON TIIE BUDGET) The Mayor explained that the purpose of this Special Meeting was to receive input with regard. to the proposed uses of Revenue Sharing monies and to receive input from the public with regard to the proposed budget. I-Ie explained that a notice was published in the local newspaper which was as follows: HEARING ON PROPOSED USES OF GENERAL REVENUE SHARING The City of Caldwell, Idaho, will hold a Public Hearing at the City Hall. Council Chambers at 704 Blaine, Caldwell, Idaho, on July 9, 1979 at 7:30 p.m. and on July 10, 1979 at 12:00 noon for the purpose of obtaining written and oral comment from the public on the proposed uses of revenue sharing funds in the upcoming budget for Fiscal Year 1979 -80. All interested citizens' groups, senior citizens and senior citizen organizations are encouraged to attend the hearing. Persons attending the hearing shall have the right to provide written and oral. comments and suggestions regarding possible uses of revenue sharing funds. Amount of unappropriated revenue sharing funds in trust fund $ 250,498.00 Amount of revenue sharing funds expected during FY 1979 -80 264,745.00 The Mayor declared the meeting open for a Public Hearing and requested that Councilwoman Williams, Chairman of the Finance Committee, explain the proposed budget and proposals for the use of Revenue Sharing monies. Councilwoman Williams stated that this year the Council tried to use a new approach on the preparation of the budget in an effort to help not only the public, but also the Council to understand better that the City operates with three different kinds of funds: Tax Funds which are supported partially with taxes, Enterprise Funds which are self supporting, and Dedicated Funds which are sometimes through taxes and sometimes through revenue, but the Funds are dedicated for what it was assessed. for. These were broken down and put on slides for an overhead projector that will be shown to the audience and Council. She reminded those present that the City was frozen on taxes so the budget would be based on the same amount of dollars that was available last year. The salaries on the tentative budget were the salaries as of now with no increases. The Mayor then ran the projector showing the tentative budget broken down into funds. As the Mayor ran the slides, any question from the Council or the audience were answered and explanations made regarding the salaries, fringe benefits and what was included in the Non - departmental. After the presentation, Councilwoman Williams commented that this was an informational meeting and she would hope that more citizens would attend so that th.e City could receive more input. Councilman McCluskey suggested to the press present at the meeting that they have some type of article or at least mention in their write up of the meeting the lack of interest shown by the citizens of Caldwell. Councilwoman Williams was then requested by the Mayor to discuss the proposed uses of the Revenue Sharing monies. She explained Book 20 Page 231 that the City Council hopes that when the 1% comes the City will have everything paid off that has been purchased on lease purchase. These purchases were equipment that the City needed and the requests submitted to come out of Revenue Sharing was an oil distributor, a back hoe, a road grader, a street cleaner, a ten wheel truck, a Park mower, and a Golf mower. The City also needs money for a sewer study for a sewer from Linden to Ustick. Other proposals for the Revenue Sharing; monies were: Irrigation tiling, accessories for a well on Spruce and Montana, a sprinkling system for anew area at the Cemetery, there was a need for a quick response unit for the Fire Department., other equipment for the Fire Department, monies to pay off the Local Improvement District on South Kimball, a request to cover the Charolais barns which bring a lot of revenue for the Stadium, the Rodeo Board requested restrooms so that the Stadium would not have to be left open during the rodeos, the Cemetery needs a rotary mower which the Sexton states will do the work of three other mowers, the Street Department needs a front end loader, and the City was contemplating an L.I.D. on Montana where a drain ditch was going to have to be covered. Councilwoman Williams stated that she felt there was enough money to do all of these things and still be debt free when the to becomes effective. Helen McKinney asked what had been done at the Stadium to upgrade the conditions for the Ag Show. Councilwoman Williams explained that one of the requests that the gentleman sponsoring the Ag Show made with regard to the Ag Show being held at the City Complex was to have the barns covered which was one of the suggestions for the Revenue Sharing this coming year. She further stated that the priority this year was to finish up in the back of the complex with the drain pipe, new wash racks, and improvements in the concession area. Helen McKinney further asked if all of the suggestions for the Revenue Sharing were done, would there be any monies left. Councilwoman Williams stated that it would not take it all even with paying off the debts on the equipment. Councilman McCluskey pointed out that the City hoped to have some monies left over for a cushion as there will be no monies from any other source. The Mayor asked if there was any other suggestions from the audience. He pointed out that the City Council would welcome any written suggestions to add to the list and that several other public hearings would be held during July and August. Since there was no one else who cared to address the issue, the Mayor declared the Hearing closed. (MAYOR REPORTED REGARDING THE GRANT APPLICATION FOR THE WILSON SCHOOL PARK) The Mayor reported that he had formally received the offer from the Idaho Department of Parks and Recreation regarding the grant for the joint school and City project at the Wilson School. This will be on the Agenda for the Monday night Regular City Council Meeting for consideration. He stated that he had gone over the project with Dave Baker, the Assistant Engineer, and with Jess Payne, the Park Superintendent. Included in the offer was samples of every record that they will want kept. The Council discussed the finances with regard to this project. The total cost of the project would be $87,835.00; the Grant would be for $43,917.50 and the City must match this amount. The Mayor -- pointed out that the bid opening for the sale of the City property was to be on Monday at the noon meeting. The monies from the sale of this property was to go into this project, but inkind services could also be used in the project. Councilman Hopper suggested that the City's portion of this project be added to the suggestions for Revenue Sharing. Then, if it was necessary to use inkind services for part of the City's share, the project could still progress and the funds could be found after the Park was started. Book 20 Page 232 Council agreed that they :felt the funds could be found through donations and other sources such as Foundations, and etc. (PROTEST IIEARING ON L.I.D. 79 -1 ON AGENDA FOR NEXT MEETING) The Mayor also pointed out that the protest hearing regarding L.I.D. 79 -1 would be on the Agenda for next Monday night's Regular City Council Meeting. (REPORT REGARDING TIIE ZONING ON CLEVELAND) The Mayor reported that he had a letter from Wally Prank protesting the Planning and Zoning Hearing that was scheduled. He stated that he did not get a letter of notification fifteen days in advance. The Mayor informed. the Council that he had looked this up in the State Code and it was required to notify property owners ahead of the Planning and Zoning Hearing, but no specific number of days in advance. (DISCUSSION REGARDING TIIE CITY'S DAY AT TIIE COUNTY FAIR) The Council discussed at some length their plans for their day at the Canyon County Pair. Plans seemed to be progressing very well. Councilwoman Williams reported on the entertainment that was to be there, that there would be an official opening on the morning of the 23rd of July with the Mayor and Miss Rodeo Idaho and other queens in attendance and that the City would be having their dinner that evening from 5:30 to 7:30 p.m. (REMINDER OF THE HISTORICAL PRESERVATION COMMISSION MEETING) Councilwoman Bauman reminded the Council of the meeting that was to be on the 11th in the Library where Arthur IIart from the Idaho IIistorical Society would. speak to them. There being no further business, the Meeting was adjourned at 12:50 p.m. APPROVED AS written. THIS 16th DAY OF July 1979, Mayor V ./ C;ou Coun il�� ncr an Councilor C unci an Councilman ATTEST: City Cle Y