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HomeMy WebLinkAbout1965-06-21city council minutesCy. Witness our signatures this loth day of June, 1965. IM - N. E. "Coley" Smith presiding. Upon Roll Call, the following Councilmen answered present: E. L. Vassar, James W. "Bill" Keys, V. Jay Martin, Charles W. Carpenter, and C. A. Davenport. Absent: Max Luby. Mr. Harry Andras addressed the Mayor and Council and explained a problem with regards to a sign which he wished to place at his new business location at 116 South Fifth Avenue. He informed the Council that the sign would be 28 feet high on an 8 inch pipe and that it would need to be placed out into the side- walk area about 14 inches because of the bridge he had placed covering Indian Creek. Due to the oonstruotia of the bridge and the location of the creek beneath, he said that it wasn't possible to place the sign in this location otherwise and he was therefore applying for an encroachment onto City property a distance of 14 inches for the placement of the sign. It was explained that there would be considerable sidewalk area left between the building and the curb on Arthur Street and in answer to the question, Mr. Andras said that the sign couldn't be placed on Fifth Avenue due to the Creek location and his driveway, that it couldn't be seen from Fifth Avenue in any other location than the one requested on Arthur Street. After some discussion, Councilman Vassar stated that since this was a major improvement in the area and in that there should be about ten feet of sidewalk area at this location, it would seem justifiable to him. He then moved that an easement be granted for the encroachment requested by Mr. Harry Andras. The motion was seconded by Councilman Martin. A vote was taken and the motion carried. It was then moved by Councilman Keys, seconded by Councilman Vassar, that the meeting adjourn subject to the previous motion of recess until June 21, 1965 at 8 :00 P.M. A vote was taken and the motion carried. The meeting adjourned at L:45 P. M. City Clark COUNCIL CHAMBERS JUNE 21, 1965 8:00 P. M. The Council met pursuant to recess and acknowledgement of notice in the following form: We, the undersigned Mayor and Members of the City Council of the City of Caldwell, Idaho, do here- by acknowledge notice of a Recessed Meeting of the said City Council to be held in the Council Chambers in City Hall in the City of Caldwell, Idaho, at the hour of 8:00 P. M., on the 21st day of June, 1965, for the transaction of all business in connection with the following object: New and unfinished business. Witness our signatures this 21st day of June, 1965. cY1. 462 Mayor N. E. IfColeym Smith presiding. Upon Roll Call, the following Councilmen answered present: E. L. Vassar, James W. "Bill" Keys, V. Jay Martin, Charles W. Carpenter, and C. A. Davenport. Absent: Max Why. Bids on Accounting Machine The following bids for the purchase of one (1) new accounting machine were opened and read for the Ilconsideration of the Council: BURROUGHS CORPORATION: Single Printer Bid List Price One New F6403 (Complete with stand and posting cabinet) ------------------ - - ---- $ 4,700.00 Less 8% Governmental Discount --------------- ----------------- - - - - -- 376.00 $ ' .00 Ices Trade in F401 - #F40084P ------------ - - - - -- '---- -------- ------- 1,125.00 Net Delivered Price ------------------------ --------- ---- - - - - -- $ 3,199.00 For the primary bid of a single printer we bid the very latest 1. New Model F6403 with= 2. SUngle print head with print span 8 to the inch. 3. Simple keyboard without typewriter attachment. 4. Has 9 totals and provides for accumulation of all services,arrears and consumption. 5. Ndnimum listing and totaling capacity 10 digits. 6. Includes programming fors a. The postcard bill and ledger and cashier stub. b. Cash Receipt posting and account receivable controls. c. One additional job if added in the future would coat $25.00. Can add as many jobs as required. d. No form changes would be required, thus no added forms or housing costs. e. Operation sheets and operator instructions will be furnished. 7. Machine is equipped with automatic tabulating carriage with forms always visible to the operator. 8. Our standard one year warranty and free mechanical service for the same period will apply. 9. Annual eervice maintenance contract after the first year, based on current rate, is $233.00. 10. Trade in of your present 10 year old Burroughs F401 against a new single printer F6403 shall be $1,125.00. 11. Delivery and billing of now equipment will be rendered prior to July 1, 1965, assuming the bid will be awarded June 21. 12. Machine will be delivered F.O.B. Caldwell free of Excise Tax, if appropriate exemption certificate 1s rendered. Alternate Bid -Dual Printer List Price - One New F5403 (Complete with stand and posting Cabinet) -------------- ---- - - - - -- $ 5,320.00 Less 8% Governmental Discount --------- -- ------ --------------- - ----- 425.60 Less Trade in of F401 - #F40084P ----------------------------------- $ ,29 - 0 1,250.00 Net Delivered Price - ---------- -- -- -- -------------------------- - $ 3,644.40 1. Machine has automatic carriage and automatic balances from all totals. 2. Machine has direct subtraction from all totals - not necessary to complement or 9 -out to subtract from the accumulating totals. 3. Machine is externally programmed with external removal program panel. Up to 4 programmed jobs come with price quoted above. Additional future jobs that may arise can be easily programmed on this same machine wuch as LID pre - scheduling, billing and collections. Since only three schedules are used for present work a 4th job can be added at any time for $25.00 or at no cost at all if done now. 4. Ledger and postcard bill, when in the machine, are visible to the operator at all times. She can verify posting the correct account, that she is on right posting line and previous meter readings and old dollar balance are visible at all times for ease of balance pickup and error correction. 5. Present forms now used by the City can be used on the new dual printer. No new form design, new heading of accounts or balance transferring will be re- quired and present forms housing will be utilised. 6. Our standard warranty and usual free mechanical service for one year will apply. Complete installation service will be rendered at no additional cost. 7. Annual maintenance contract for this machine, which adds and subtracts in all totals is currently $239.00. 8. Amount of trade in for F401 shall be $1,250.00 against the new dual printer F5403. 9. Delivery and billing will be rendered prior to July 1, 1965 assuming the bid Is received June 21, 1965. 10. Price includes delivery F.O.B. Caldwell. Federal Tax exempt if exemption certificate provided. INTERNATIONAL BUSINESS MACHINES CORPORATION: June 21, 1965 Mr. John L. Englehart City Clerk Caldwell, Idaho 463 Dear Mr. Englehart: I would like to thank you for your Invitation for Bid on your new accounting machine. It gives me a great deal of pleasure to include in this bid the new IBM 6400 accounting _ equipment. This is our newest line of equipment and is an accounting machine made up of the newest technological advancements. The 6400 would easily handle your utility billing procedure either as you are presently operating or as an improved operation using continuous forms and the calculating power of the equipment to extend the amount to be billed. The 6400 uses a new approach to ledger card accounting through the use of a single element print head with a fixed carriage as is used on the IBM Selectric typewriter. This technique gives improved operation and faster throughput at its 15 character per second printing speed. Because of this new fixed carriage on the 6400, it offers a new technique in forms control and easier form and ledger card handling. The operator control is performed through a full alphabetic keyboard, a ten key numeric keyboard, and several control keys which increase the equipment's flexibility. Any operator who can use a typewriter can run the 6400. The 6400 can iternally store up to 20 ten position numbers. These numbers may be aocurultated totals, constant information such as date or rate, or manually entered data such as present and past readings, charges, or arrears. IBM maintains a local staff of personnel to assist you in programming all present or future applications which you desire to place on the 6400 at no additional cost. We also provide 6400 classes available to you so that you can learn the programming of your 6400 to enable you to know how it works and what it can do. The 6400 accounting machine has a 90 day warranty covering all parts and service and a one year warranty on all major parts. A maintenance agreement is available after this T period to cover all preventive maintenance, parts and service. IBM maintains a local staff of Field Engineers in Boise who are educated on the 6400 and assure you of equip- ment that will be maintained in the best possible condition. Because of the market value of your present accounting machine we can not offer a trade - in allowance on this equipment. It would seem possible that you could sell your present equipment on the local market in order to get the highest value from it. The 6405 Accounting Machine may be either purchased or rented on a monthly basis. It is also possible to rent this equipment with a purchase option, giving you several ways to take advantage of this new line of accounting equipment. The rental price includes all maintenance and service. Monthly Rental Purchase 6405 Accounting Machine $340.00 $15,300 Monthly Yearly 6405 Accounting Machine $ 70.00 $ 840 This model of the 6400 is a very powerful and flexible accounting machine and could be very helpful to you in many other application areas. Many people are using this equipment for payroll accounting. Because of the internal calculating capability of this equipment a payroll application could be easily _ adapted to your office. This would provide a simple and fast payroll accounting system that would include the automatic calculation of gross and taxes with an automatic FICA cut -off and extension to not. This equipment is also being used by many people in their budgetary accounting, accounts payable, and equipment accounting areas. I am also sure that a means of automating your local improvement district accounting could be adapted quite easily to this system. The 6400 is a modular accounting machine that can be expanded to include punched card input and output. This can provide automatic input and a means of performing expanded operations in the area of distribution of amounts for analysis. The 6400 can also be expanded to use the new Magnetic Ledger Card for automatic input, output and storage. This new approach in ledger card accounting will provide over 250 characters of storage on each ledger card which can be processed by the 6400 and will improve throughput and reduce operator keying and error possibility. The 6400 Accounting Machine is the right way for an office using ledger cards to enter the growing field of automatic data processing. This equipment enables you to start using improved accounting techniques without making major changes to your present operations. Becauue of its modular growth, you can enter this field at a minimmm cost and expand your 6400 at a later date. I hope you will seriously consider the installation of this 6400 accounting system in order to improve your office procedures and give your city the right start in a planned program of data processing. -- If any additional questions or assistance is required do not hesitate to contace me. Very truly yours, /S/ James F. Neal Marketing Representative 464 After some discussion of the present work load in the office for the billing of utilities and other services, and with consideration given to the opportunities for an increased work load over a period of years-, it was moved by Councilman Carpenter, seconded by Councilman Vassar that the bid of Burroughs Corporation on the Dual Printer Accounting Machine for the delivered price of $3,644.40 be accepted. A vote was taken and the motion carried. Request for variance Mr. Don Coltrin appeared as a representative of Val Feller and requested a variance from the Subdivision ordinance. City Engineer Nei Lewis informed the Council that the request involved the procurement of right -of. way south of Ash Street and great of South Kimball Avenue with a cul -de -sac off Ash Street. He presented the opinion of the Planning Commission on the request as follows: "The second item which was discussed was a request of Val Feller, thru his agent Don Coltrin, to permit the extension of a cul-de -sac right -of -way through Mr, Feller's property on South Kimball Avenue, approximately two blocks south of Ash, which would have a maximum length from the entrance to the center of the cul -de -sac of approximatley 435 feet. This is beyond the code limit of 400 feet for a cul-de -sac. It was the consensus of opinion of the members present that this would be agreeable with the Planning Commission if this eventially should be needed." Mr. Lewis said the distance from the entrance to the cul -de -sac would exceed the 400 feet specified the Subdivision Ordinance but not by very much and in answer to the question, said that the opening of the eat would follow the street opening policy of the City. It was moved by Councilman Vassar, seconded by Councilman Keys, that the variance be granted as uested. A vote was taken and the motion carried. immy Re -Plat of part of Block 16 Pioneer Subdivision - not approved Mr. Ron Blakley presented for consideration of the Council, a McKirway Re -Plat of part of Block 18 near Subdivision to Caldwell. After examination and discussion, the Council requested that the portion the Plat showing 25 feet of Arlington Avenue be removed and the lie -Plat be then considered. ves Re -Plat of Block 38 of Mountain View Addition - approved Ira. Ron Blakley also prevented for consideration of the Council, Graves Re -Plat of Block 38 of ntain View Addition to Caldwell. After examination and discussion; it was moved by Councilman Martin, onded by Councilman Keys that the Oraves Re -Plat of Block 38 of Mountain View Addition to Caldwell be approved. A vote was taken and the motion carried. Request to vacate utility easements - Nicol - Farwell Addition Mr. Glen Koch spoke to the Council concerning the Plat of Nicol - Farwell Addition to Caldwell and requested that appropriate action be taken to vacate the utility easements as platted. He said that the easements had seemed like a good idea a few years ago but weren't practical now with the type of development being planned and he further stated that presently the electric, water, and gas utilities were along Cleveland Boulevard with the provisions of the Plat being that construction over the easements would not be City Engineer Mel Lewis informed the Council that the dedications from the Plat read: "the ease - rots shown on this Plat are not dedicated to the public but the right to use said easements is hereby vvincially reserved for public utilities and no structures other than for utility purposes are to be erecter .thin the limits of said easements." He pointed out that the abandonment of the use of the easements would ten require that all utilities be in the streets which, in his opinion in this area, wouldn't be to bad if to property was sold from street to street. The City Attorney advised Mr. Koch that a petition, signed by all property owners involved, would b squired and Mayor Smith informed Mr. Koch of the advertising costs for which he mould be responsible. It was then moved by Councilman Kaye, seconded by Councilman Carpenter, that the City Attorney be structed to prepare the ordinance of intention to vacate the easement rights granted by the Plat for utilit; sements. A vote was taken and the motion carried. commendation for change in Ordinance on fences approved The matter of a recommendation from the Planning Commission regarding the possible revision of the ty ordinance as it applies to fences on corner lots (see Page 4$$) was referred to. City Engineer Mal Lewis reported that the matter had been presented to the Planning Commiasion and I esented the following recommendation: "As per instruction from the City Council, at their last meeting, the Planning Commission 465 considered the problem of the location of fences and any change in the Ordinance with respect to these locations. After considerable discussion it was moved by Pete Olson and seconded by Andy Johnson that fences over four feet high which are considered structures in the Building Code be permitted along the property lines, starting at a point which is 1 1 of the lot length or fifty feet, whichever is greater from the front- ing street property line, and this apply only to fences and not to all structures and that a new section of the Code be written to incorporate this recommendation to the City Council. Motion carried." Mr. Lewis then illustrated the effect this would have when applied to a corner lot and others, and explained the principals involved. After some discussion by the Council; it was moved by Councilman Martin, seconded by Councilman Davenport, that the City Attorney be instructed to prepare the necessary Ordinance as recommended by the Planning Commission. A vote was taken and the motion carried. Request for varience in height restriction of fence denied The request of Mr. Kenneth Wolfe for the granting of a variance to the Code requirements on height restrictions for his fence was referred to. (Page 454), After considerable discussion and with reference to the requirements of the Code in its present form where there were no provisions made for the granting of a variance; it was moved by Councilman Martin, seconded by Councilman Davenport, that the request of Mr. Kenneth Wolfe to leave the fence at its present j j height in violation of the City ordinance be denied. A vote was taken and the motion carried. j Delinquent Sanitation accounts referred to _ Mayor Smith referred to two delinquent sanitation accounts and reported that Court action was be- ing taken in that they were refusing to use the sanitation service and were not paying for any service. One i account was that of Ray Woolery at 224 Galveston Street and the other account was that of Jim Baysinger, a renter of the Art Jerome property at 2602 Linden Street. Delinquent Sanitation accounts to be written off Mayor Smith then referred to three accounts which remained unpaid and recommended to the Council i that the individual amounts be charged off the records. The first account was in the name of Fay Howell at Route #3 in an amount of $26.25 where there was no water meter, the house had been moved off, and Mr. Howell Would not be located. The second account was in the name of Bernard Anderson at 1809 Marshall and he could not be located; however, the present occupant was using the service and paying for it. The third account was in the name of Joe Whitmarsh also at 1809 Marshall and he could not be located. The latter two accounts were in amounts of $48.50 and $13.75 respectively. It was moved by Councilman Martin, seconded by Councilman Vassar that these three accounts be charged off the records. A vote was taken and the motion carried. Letter of thanks read Mayor Smith read a letter to the Council from Beryl and Elsie Kingsbury and Earl Kingsburys in which they asked that their thanks be relayed to the men and Mr. Rommar for such wonderful upkeep of the Cemetery during Decoration Day as always. They said it was a beautiful sight to see; so well kept with the shrubs so nicely trimmed and everything just so orderly and well watered, that it gave such a good impress- ion. They asked that the men be told how much it had meant to them. Mayor Smith stated that he would pass the word along to Mr. Hammar and his men and that he had answered the letter, thanking them for having taken the trouble to express their thoughts. Report on accident at the Caldwell Swimming Pool presented The following ^Accident report, Caldwell Swimming Pool" was presented to the Council: ACCIDENT REPORT CALDWELL SWIMMING POOL Caldwell, Idaho Victim - DuWayne Jones 1505 Loft Caldwell, Idaho 459 -8340 Parents- Pat & Jess Jones 1505 Loft Caldwell, Idaho Aunt - Clair Jones apartments, corner of 6th and Harrison Seen by Mike Crew, swimming team member 1608 Arthur, Caldwell Pulled out by Nancy Gahley, swimming team member I 2402 Iowa, Caldwell 466 Mouth to mouth reoesitation by Jim Millen, lifeguard and coach obtained W.S.I. 1964 1416 Maple, Caldwell Assisted by John Uggariza, lifeguard, obtained First Aid Card 1964 604 Grant, Caldwell Doctor and ambulance called by Hill Gigray, lifeguard 919 East Ash, Caldwell Doctor- Dr. Stecher, Caldwell Admitted by Dr. Reynolds, Caldwell, in Caldwell Memorial Hospital Time- 1:45 p.m. Friday, June 11, 1965 Time underwater- Unknown The swimming team was working out between 11:00 a.m. and 1:30 p.m. on June 11, 1965• Three young boys were in the pool area and were told to leave by Jim Millen, coach. The pool is not opened to the public until 2:00 p.m. During the swimming team workout there was proper supervision. When practice was over and the team was leaving, the child was seen. Immediate action was taken. The mother was present immediately after the accident and witnessed the mouth to mouth reoesitation. Breathing was restored but recesitation was continued until the doctor arrived and the child was taken to the hospital. The child was released the next day. Mel Cook, manager, telephoned DuWayne's parents on June 12, 1965. DuWayne's mother said DuWayne was alright. Signed by: William F. Gigray III Jim Millen Nancy Gahley Mike Crew Jess D. Jones Father Mel Cook Hal E. Reynolds Md John Uggariza J. F. Stecher Md City Attorney, Wm. F. Gigray Jr. informed the Council that the boy's father had brought the boy back down to the swimming pool and had thanked the kids individually. Letter of thanks from the Caldwell Rodeo Board Mayor Smith presented a letter from the Caldwell Rodeo Board expressing their thanks and apprecia- tion for what the City had done during Rodeo time. Applications for Bartender Permits approved Applications for Bartender Permits from Doris I. Woodford and Ed Miller were presented for the con- sideration of the Council. Each application had been approved by the Chief of Police and were accompanied by receipt from the Clerk for the required fees. It was moved by Councilman Vassar, seconded by Councilman Davenport, that the applications be )roved as presented and that the Permits be issued. A vote was taken and the motion carried. juest for Plumbing Board Mayor Smith informed the Council that Barney Goul, City Building Inspector, had requested that a .mnbing Board be appointed by reason of the fact that there were ceftain changes in the State Code endoraing terials that he didn't want to assume the responsibility of personally endorsing for use in the City as it ildn't agree with what had formally been done or with the City Code in respect to the use of plastics. City Attorney, Wm. F. Gigray Jr. informed the Council that there were no provisions for such a and in the present Cods and one would need to be provided for; however, in further discussion, it was )ught that the adoption of the new Uniform Plumbing Code would take care of the situation, when adopted by 3 City. Dort of Property sold Mayor Smith reported to the Council that, as per Resolution No. 12, said property had been sold at :00 A.M. on this date and that Mrs. Edith Gentaler had purchased the same at a cost of $88.92 plus advertis costs of $18.53. Lls for Mid -June It was moved by Councilman Martin, seconded by Councilman Vassar, that the warrants for claims be . 3roved as per list and filed in the City Clerk's Office. Such warrants being in the totals as follows: Warrant Numbers 466 thru 511, General Fund -- ---- ------ ------ ------- -------- $ 4,037.49 467 Warrant Numbers 237 thru 258, Water & Sewer Fund: Water & Sewer --------- - - - - -- $ 9,450. Treatment Plant ------- - - -- -- 1,772.24 Oeneral Office -------- - - - - -- 164.31 Warrant Numbers 546 thru 578, Special Funds: Fire ------------------ - - - - -- 222.28 Cemetery -------------- - - - - -- 185,42 Street --------------- - - - - -- 5,018.23 Sanitation ------------ - - - - -- 207.43 Armory -- -- -- ---------- - -- --- 31 Irrigation --------------- --- 114.26 $ 1, 0 . A vote was taken and the motion carried, There being no further business to come before the Council; it was moved by Councilman Keys, seconded by Councilman Davenport, that the meeting adjourn. A vote was taken and the motion carried. The meeting adjourned at 10:15 P.M. COUNCIL CHAMBERS JULY 6, 1965 8:00 P. M. The regular monthly meeting of the City Council met in the Council Chambers of the City Hall with Mayor N. E. "Coley" Smith presiding. Upon Roll Call, the following Councilmen answered present: E. L. Vassar, Max baby, James W. "Bil Keys, Charles W. Carpenter, and C. A. Davenport. Absent: Councilman V. Jay Martin. Letter on right -of -way read - Lee R. Clemons - (See Minutes, Page 450 - Deeds to alley not accepted) The following letter was read for the information of the Council: P. 0. Box # 12 Caldwell, Idaho 83605 2 July 1965 Itr N.E. Coley Smith - Mayor City Hall Caldwell, Idaho Dear Coley, In your letter of 17 May 1965, You suggested that I give Charlie Carpenter a deed to the Right of Way in Pair Acres. On 24 May, my wife and I signed such a deed and Charlie accepted it the next day. This deed was returned by the recorder on 27 June so Mr Carpenter now owner the 132 feet of right of way and 132 feet of the city sewer, between his store and the land of my friend Mr Minto. Thank you for all of the trouble. Yours Truly, Lee R. Clemons Recommendation for adoption - Uniform Policies and Regulations for City Employees Mayor Smith then referred to copies of "Uniform Policies and Regulations" which had been distribut- ed to the members of the Council and said that this document would put into writing all of the policies and regulations that had been used by the City for years and that it would inform the employee exactly what the City's policy was regarding sick leaves, vacations, and other regulations. The Mayor called for a discussion by the Council, however, on what they wished to include as the designated "earned vacation time" and the "schedule for sick leave". After these had been determined and agreed upon by the Council, the policies and regulations were referred to the City Attorney for drafting into Resolution form for adoption at the next meeting of the Council. Sidewalk ordered repaired - 1923 Cleveland B1v Mayor Smith referred to the City Ordinance on repair of sidewalks and informed the Council of a situation between Nineteenth and Twentieth Avenues on Cleveland Boulevard (1923) where a section of sidewalk was completely out; that it was dangerous, there was concern about it, and he would request a 2/3 vote of the Council ordering the repairs to be made.