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HomeMy WebLinkAbout1981-06-17city council minutesBook 22 SPECIAL MEETING June 17, 1981 10:00 a.m. Page ].67 The Special City Council Meeting was called to order by Mayor McCloskey. The Roll of the City Council was called with the following members present: Williams, Raymond, Mallea, Hopper, and Betts. Absent: Carter. (AUDIENCE PARTICIPATION) The Mayor asked if there was anyone from the audience who cared to bring anything before the City Council that was not on the prepared Agenda;.' Since there was no one, the Mayor declared that the meeting would continue as outlined. (FIRE DEPARTMENT SCHOOL) The Mayor stated that the first item he would like to discuss was the request submitted by the fire Chief for schooling. This was discussed by the City Council at their noon .meeting. The Mayor read the letter from the Fire Chief as follows: I would like permission for one (1) firefighter and myself to attend the Idaho State Fire School June 24, 25, and 26, 1981, at Twin Falls, Idaho. Due to the shortage of manpower, it is impossible to send a firefighter from each shift. The cost would be defrayed by a donation from the Independent Insurance Agents of Caldwell and. the Caldwell Rural Protection District. The total cost would be approximately $400.00. MOVED by Williams, SECONDED by Mallea that the Fire Chief and one man be allowed to attend the school if arrangements can be made for the time off and the reimbursement for the cost be submitted to the City by the Independent Insurance Agents and the Caldwell Rural Protection District. MOTION CARRIED (REQUEST FOR LIQUOR LICENSE - WESTERN BEER AND LUNCH) The Mayor stated that the next item on the Agenda was a request for a new liquor license from Western Beer and Lunch submitted by Paul Martinez. The Mayor read the following letter received from the Chief of Police: The liquor license for the business at 707 Main Street in Caldwell now known as the Western Beer and Lunch has been issued. to Paul Martinez by the Idaho Department of Law Enforcement after an extensive background investigation. He comes recommended by that agency and the Police Department has no reason to deny that the City of Caldwell issue a local license for liquor sales. Mr. Martinez and. I have visited and I am sure we can expect his cooperation in matters of mutual interest. All of the application forms were filled out and were in order. Mr. Martinez has already received his State License and a copy of the license was also attached to the applications forms and his fee was submitted to the Office of the City Clerk. They also received their County license and that number was also included on,__ the application forms. The Mayor explained that this license was possible because of an increase in the population for Caldwell. MOVED by Raymond, SECONDED by Hopper that approval be given for this new liquor license as requested by Paul Martinez dba as Wester Beer and Lunch. MOTION CARRIED Book 22 (CLAIM AGAINST CITY) Page 168 The Mayor stated that he had a claim called in by Mr. Joe Ison regarding one of the police cars which failed to negotiate a corner by Mr. Ison's place during a chase. The Police Officer willingly admitted that he hit the side of Mr. Ison's barn. The Mayor informed Mr. Ison that he should submit a claim which Mr. Ison misunderstood at that time. Mr. Ison did recently submit a claim which the Mayor presented as follows: J & J Roofing and Remodeling 401 Grant Street, Caldwell, Idaho J & J roofing agrees to repair side of barn Material and labor $100.00 MOVED by Williams, SECONDED by Raymond that the claim be turned over to the Insurance Company. Councilman Raymond stated that he wondered if the City wasn't just delaying this claim. He further said that he could remember when the former Chief of Police discussed this incident and particularly that the Police Officer readily admitted that he had backed into the barn. Councilman :Raymond further commented that he could see no reason to delay action on the claim. Councilwoman Williams was then recognized and stated that she would withdraw her motion. The Second agreed. It was then MOVED by Raymond, SECONDED by Hopper that authorization be given for payment of this claim as submitted. MOTION CARRIED (ACCEPT EASEMENTS) The Mayor explained that he, along with Councilwoman Williams, worked on the easements from the Griffith family and fortunately were able to get the approval from them. The Mayor stated that he would like to have permission from the City Council to hold having the easements recorded until the City of Caldwell was sure of receiving the U.D.A.G. Grant. The Council agreed to this procedure and the Mayor stated that he really did not need a motion as it was for information and permission that he informed the Council. (REQUEST TO LEASE LAND FROM CITY) The Mayor informed the City Council that Mike Baker was present at the meeting the night before to submit this request to the City Council. Mr. Baker had an offer to present to the City Council to lease for one year on a renewable basis that part of Block 90 lying North of Plymouth to the canal right of way and Southeast along Plymouth from the Southwest corner of Block 90 a distance of so many feet. Said lease payment to be determined per year payable on a monthly basis. Lessee to have right to demolish and salvage a block home destroyed previously by fire. Lessee to hold City harmless from any liability. Lessee to maintain property in good condition at all times. The Mayor pointed out this property to the City Council on a map. which was a small piece of property along the old interurban railway. Some man claimed this property which actually belonged to the City of Caldwell and was trying to sell it to Mr. Baker. Mr. Baker, however, checked with the County and found out that it did not belong to the man. Mr. Baker wanted to put a trailer on this piece of land and was willing to lease it from the City. The Mayor also thought Mr. Baker would be interested in purchasing the land in the future. As far as what to charge Mr. Baker, the Mayor said he had no idea what amount to ask. The Council discussed this proposal at some length. Councilman Hopper suggested that the Administrative Assistant check into what rentals were in similar situations. The Mayor then stated that if the Council would approve proceeding with a possible lease of the land, he would Pool: 22 Page 169 have Mr. Shearmire look into comparative prices. Mr. Baker wanted the lease for one year and had plans to clean the property up during that time. The Mayor felt that this could help the City quite a lot. MOVED by Raymond, SECONDED by Hopper that the Mayor be authorized to enter into an agreement with Mike Faker to lease the property for one year and it be brought back to the City Council for confirmation. MOTION CARRIED (RESOLUTION FOR LEASE AGREEMENT - COPY MACHINE) The Mayor reported that he called the A.I.C. and they informed him that this item would have to be bid. (POLICY REGARDING PURCHASING WITII CITY) The Mayor stated that the next item was with regard to a policy for purchasing with the City. The suggested policy was that the City of Caldwell be required to purchase from a vendor located within the City of Caldwell whenever his price was within five percent of lowest bid by foreign vendor. The Mayor stated that if it was anything over $5,000 you cannot do that. What the Mayor would like was support of policy that was on a local purchase of supplies and etc. If the purchase was under $5,000 and approval was given for the purchase, he would like to have authority to pay the local people not to exceed five percent over what the City might be able to purchase out of the City. Councilwoman Williams said that the policy should probably state any purchase under $5,000 that has been cleared by Council action through budget. Councilman Raymond questioned as to whether a policy was necessary and the Mayor stated that they would have to on the five percent. He further said thathe felt that he needed that kind of backing from the City Council. The Mayor emphasized that this would not be for anything that was put out for bid. Councilwoman Williams suggested that there be a verbal agreement from the City Council at the beginning of the year that on all non bid items that the Mayor would have permission to purchase from local vendors whenever the prase was within five percent of the lowest price by a foreign vendor. She agreed with Councilman Raymond that perhaps a verbal authorization would be better than a policy. Councilman Raymond further commented that to buy locally when possible would be the basic guideline. MOVED by Betts, SECONDED by Mallea that verbal authority be given to the Mayor to purchase from the local vendors whenever the price was within five percent of the lowest price by a foreign vendor for items that do not require bids. MOTION CARRIED Councilman Betts commented that the City should, put out bids for the photo copier. It was agreed that this would be done right away. (SET BID OPENING FOR INSURANCE) The Mayor informed the City Council that he would establish July 21, 1981, at 7:30 p.m. at the Regular City Council Meeting as the bid opening for the insurance. (RESOLUTION NO. 28 -81 - PURCHASE OF SWIMMING POOL BONDS) The Mayor stated that the next item on the Agenda was consideration of a request for the Local Guarantee Fund to purchase Swimming Pool Bonds from Perpetual Care. moved by Williams, SECONDED by Mallea that a Resolution be prepared to authorize the City Treasurer to purchase $35,000 in Swimming Pool Bonds from the Cemetery Perpetual Care Fund. MOTION CARRIED Book 22 Page 170 The Mayor then read Resolution 28 -81 in full as follows: RESOLUTION AUTHORIZING THE CITY TREASURER TO PURCHASE SWIMMING POOL BONDS FROM THE PERPETUAL CARE FUND FOR THE LOCAL GUARANTEE FUND. BE IT RESOLVED That the Mayor and City Clerk be authorized through the City Treasurer to purchase approximately $35,000 worth of Swimming Pool Bonds from the Perpetual Care Fund by the Local Guarantee Fund. MOVED by Hopper, SECONDED by Betts that Resolution No. 28 -81 be passed. Roll call vote. Those voting yes: Hopper, Betts, Williams, Raymond, and Mallea. Those voting no: none. Absent and not voting: Carter. MOTION CARRIED (CATERING PERMITS) The City Clerk presented two Catering Permits for approval by the City Council. One was for the Corral to cater for the Eagles on the 27th of June and the other was for Victors to cater for Beta Sigma Phi at Simplot Hall on the 26th, 27th, and 28th of June. The Clerk reported that the Chief of Police approved both of the permits and the fee was paid to the Office of the City Clerk. MOVED by Hopper, SECONDED by_Betts that.both'.of the Catering Permits be approved as submitted by the City Clerk. MOTION CARRIED (FINANCIAL REPORT) Councilman Betts reported that the Finance Committee had reviewed the Requests for Payment and there was to be checks issued in the amount of $1,059,256.27. The Payroll was $165,883.18 of which $33,664.61 was Fringe Benefits. MOVED by Betts, SECONDED by Williams that checks be issued for the Requests for Payment and the Requests be filed in the City Clerk's Office and the Payroll be approved. MOTION CARRIED (COMMITTEE REPORTS) Councilwoman Williams stated that she would like to remind the Mayor that she requested at the last Council Meeting that he make a Council appointment to the C.C.O.A. by July 1st. At their recent meeting, the Director informed Councilwoman Williams that she had not received this appointment. The Mayor then stated that he would appoint Councilwoman Williams to the Canyon County Organization on Aging for six months. Councilwoman Williams also reminded the Council of the Friends of the Library luncheon on June 22nd at noon to be held at the Elks Club. Councilman Betts set a budget meeting for immediately following the Council Meeting instead of 4:00 p.m. as previously planned. (MAYOR'S COMMENTS) 1. The Mayor reported that the East Cleveland easements were going along well, but the Union Pacific was giving them some problems at this time. 2. The Mayor also informed the Council that the water pipe inventory report was available and copies were in the City Council basket. 3. The Mayor said that he had requested a price on traffic signs Book 22 Page 171 on the outlining portions of town. There was 20 mile speed limit within the community. He had several complaints from people who were issued citations because they were not aware of that 20 mile an hour speed limit and were used, to going up and down Cleveland and Blaine at 35 Miles an hour and move over to Arthur and do 35 miles an hour and have been cited. The Mayor stated that he would like to have signs at the edge of town stating that the speed was 20 miles per hour unless otherwise posted. 4. The Mayor read the following letter received. from Cal Clevenger' I have received your request to meet in regards to the upcoming contract between the City of Caldwell and the Caldwell Fire Department.. I propose we meet for negotiations on Thursday, June the 18th, 1981, at 3:00 o'clock in the Fire Department. If this proves to be inconvenient for your members please feel :Free to contact me at my home phone number•,listed 1"elow. I am looking forward to a prosperous and progressive agreement between the City of Caldwell and the Caldwell Dire Department. The Mayor stated that he would turn this letter over to the Committee involved in the negotiations. There being no further business, the Meeting was adjourned at 10:40 a.m. APPROVED AS written THIS 7th DAY OF July , 1981. n ATTEST: City C 116ek