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HomeMy WebLinkAbout1982-06-08city council minutesBook 23 Page 164 REGULAR MEETING June 8, 1982 12 :00 Noon The Meeting was called to order by Acting Mayor Jack Raymond. The Acting Mayor explained that Mayor McCluskey was on vacation at this time. The Acting Mayor requested that everyone stand and give the Pledge of Allegiance to the Flag. The Roll of the City Council was called with the following members present: L. Carter, J. Carter, Mallea, Betts, and Cowles. Absent: None. (AUDIENCE PARTICIPATION) Acting Mayor Raymond asked if there was anyone in the audience who cared to bring anything before the City Council that was not on the prepared Agenda. Since there was no one, he declared that the Meeting would continue as outlined. (REQUEST FOR ADDITIONS TO THE AGENDA) Acting Mayor Raymond stated that he would ask permission from the City Council to add a Resolution for a Rehab Loan, a presentation by Councilwoman Mallea, and a letter from the Fire Department to the prepared Agenda. MOVED by Betts, SECONDED by Mallea that the Acting Mayor be granted permission to add those items mentioned to the Agenda. MOTION CARRIED OLD BUSINESS (SECOND READING OF BILL NO. 11) The Acting Mayor stated that the first item was the second reading of Bill No. 11 with regard to fence setback and off street parking. The Bill was then read by title only as follows: AN ORDINANCE AMENDING THE MUNICIPAL CODE OF THE CITY OF CALDWELL, STATE OF IDAHO, PERTAINING TO THE ZONING REGULATIONS, TITLE VI, AMENDING CHAPTER 2, SECTION 2.1, TABLE 3, "OFF- STREET PARKING AND LOADING SCHEDULE ", BY ADDING CERTAIN LANGUAGE THEREOF TO PERMIT PARKING OF CARS IN RESIDENTIAL FRONT SETBACK AREAS; AND AMENDING CHAPTER 3, SECTION 1(D)3, BY DELETING AND ADDING CERTAIN LANGUAGE THEREIN TO PROVIDE FOR THE INSTALLATION OF FENCES ON RIGHT -OF -WAY ON CORNER LOTS IN RESIDENTIAL AREAS; REPEALING ALL ORDINANCES, RESOLUTIONS, ORDERS OR PARTS THEREOF IN CONFLICT HEREWITH. This was then declared to be the second reading of Bill No. 11_ NEW BUSINESS (BID OPENING FOR COMMUNICATIONS) The Acting Mayor called on the City Engineer, Ron Redmond, to open the bids for radio maintenance. The bids were as follows: Gem Communications Motorola Communications and Electronics, Inc. Mobile Communications Treasure Communications Total: $ 237.50 per month Total: $ 289.00 per month Total: $ 151.00 per month Total: $ 187.50 per month Book 23 Page 165 MOVED by Betts, SECONDED b,y Cowles that the bids be turned over to the Bid Review Committee. The Acting Mayor stated that there: was a standing bid review committee and he would ask that they report their recommendation to the City Council after rev - Lew. (CATERING PERMITS) MOTION CARRIED The City Clerk presented several applications for Catering Permits; one for the Corral to cater for the Eagles on the 12th of June, a request for two from The Sportsman to cater for the Men's Golf Tournament on the 12th of June and for the Women's Golf Tournament on the 9th and 10th of June, and Victor's to cater at - the College of Idaho for WITCO on the 12th of June. The City Clerk further stated that all paid the fee to her Office and the Police Chief gave his approval for all of them, but as yet has not signed the request from Victor's. She requested that the City Council approve the Permits subject to the signature from the Police Chief on the request from Victor-'s. MOVED by L. Carter, SECONDED by Mallea that approval be given for all of the Catering Permits presented by the City Clerk subject to obtaining the Police Chief's signature on the permit for Victor's. MOTION CARRIED (APPROVAL OF PARTIAL PAYMENT NUMBER 6 FOR TONY RUSSELL) The Acting Mayor requested that the City Engineer, Mr. Redmond explain this item with regard to the partial payment to Tony Russell. Mr. Redmond informed the City Council. that this was payment number six in the amount of $198,287.64. This payment was higher than previous payments due to the fact that a prefab pump station was delivered to the site which was about- a $28,000 item. The contract provides for payment of materials on hand that were not installed. Mr. Redmond further said that this estimate was approved by Alpha Engineers and he would recommend approval by the City Council. MOVED by L. Carter, SECONDED by Cowles that approval be given for the partial payment No. 6 to Tony Russell as presented by the City Engineer. MOTION CARRIED (DISCUSSION REGARDING CURTIS PARK LEASE) Acting Mayor Raymond stated that last year the City Council entered into an agreement with the Elks to maintain and control Curtis Park. He was willing to go to the Elks for .renewal of this Agreement and for discussion with them to determine what their plans were for this year and to get some activity generated from them. It was his understanding that the Park was still under water and because of this high water it may mean a different kind of activity out - there this year; such as spraying and etc. Councilwoman Mallea asked if there was anything done - to the Park last year. The Acting Mayor said that there was one major work party last year and cleaned out a lot of brush. They also used a mowing machine to knock down weeds and brush. He did feel it was appropriate to as] them for a report on what was accomplished. Acting Mayor Raymond further said he just wanted the City Council to be aware that he would be talking to the Elks, but was not sure how soon he could be put on their Agenda. (DAMAGE CLAIM FROM C. H. MILLER - SOUTHEAST INTERCEPTOR) Book 23 Page 166 The next item on the Agenda was a damage claim submitted by C. H. Miller. The Acting Mayor requested the City Engineer present this claim. Mr. Redmond read the letter from Mr. Miller which was addressed to the City Council as follows: In regard to the damage to my property, I am at a loss of $110 for hay that I had to buy because of destroying my pasture. I think the City should pay for the hay and re -seed the pasture. Mr. Redmond further explained that Mr. Miller was one of the people who granted an easement for the sewer along the Wilson Drain. Mr. Redmond informed the City Council that the City was taking care of the re- seeding of the pasture and he felt that Mr. Miller had a possible valid claim with regard to the loss of the pasture. After much discussion by the City Council and the City Engineer as to how much ground was in question, it was determined that Mr. Redmond would check back on the easement to see how much ground was involved and he would also check with the construction company as well. Mr. Redmond would then report back to the City Council at the next Regular City Council Meeting. (RESOLUTION ON REHAB LOAN - WALTER AND ADA MATTOX) Councilman J. Carter read Resolution No. 30 -82 by title only as follows: RESOLUTION APPROVING A HOUSING REHABILITATION FOR WALTER AND ADA MATTOX AND PROVIDING AN EFFEC "TIVE DATE. MOVED by J. Carter, SECONDED by L. Carter that Resolution No. 30 -82 be passed for the Rehab Loan for Walter and Ada Mattox. Roll call vote: Those voting yes: J. Carter, Mallea, Betts, Cowles, and L. Carter. Those voting no: None. Absent and not voting: None. MOTION CARRIED (LETTER OF REQUEST FROM THE FIRE DEPARTMENT) Acting Mayor Raymond stated that the next item on the Agenda was - the letter of request from the Fire Department which he read as follows: I would like permission to have seven (7) Firemen attend the Idaho State School, which will be held in Boise, on June 23rd, 24th, and 25th. This is estimate to cost $245.00 for all seven (7) men. The cost includes registration, meals and transportation. The school has been very productive to our department in the past, and we are asking for permission so that the men can trade time and schedule the shifts that will be affected. A copy of the class schedules is attached for your information which will explain the courses provided for this year's school. Also two of these seven men attending are volunteers. Thank you for your consideration. /s/ Tom Burns, Fire Chief Book 23 Page 167 The Acting Mayor went over briefly the class schedules for the City Council. MOVED by Cowles, SECONDED by L. Carter that this request from the Fire Department be approved. Councilwoman Mallea informed the City Council that the Fire Chief explained that this was budgeted and he felt it was important - to send experienced firemen to - these schools as there was new things for them to learn each year. There was some discussion among the Council members as to whether there would be overtime paid to those working an extra shift. The Acting Mayor suggested that if Council desires they could include that clarification of the overtime pay be a stipulation in approval. It was agreed by Councilman Cowles,who made the motion and the second, Councilman L. Carter that the motion include approval be subject to non utilization of overtime to cover the men who were attending. MOTION CARRIED (COMMITTEE REPORTS) Councilwoman Mallea requested that the Finance Director pursue the fact that the insurance from the Airport was never received. Councilwoman Mallea stated that she would like to report with regard to the insurance policies for the City. Last year the Council made one date for all of the insurance to come due. Last year the insurance was put out for bid, but this year it was the intent to do by proposal. Since it was a service, there was no need to bid. The proposals and specifications were now prepared and members of the City Council were invited to take part in the preparation. Because the City could not come to a decision on the million loss as opposed to the $300,000 required by law, it was listed as an alternate. The proposals will be submitted on three alternates which were written out clearly. It was the intent to allow them until about July 16th which would make the effective date very close which was August lst. However, the insurance people seem to feel they need about a month to put together a package and submit a proposal. Councilwoman then asked the City Council if it would be their pleasure to put the date when the proposals must be in as July 16th at 5 :00. Council agreed to this date and the time to be st at 4:00 p.m. Counciwoman Mallea also reported that she talked with the people at Nampa with regard to the city of Caldwell donating trees for their new City Hall. They were delighted with :the proposal and Councilwoman Mallea contacted the Forestry Department as to how many trees were available. All of Nampa °s trees along the street would have to be replaced and if Caldwell had 'this many in the Forestry Department, she would like to donate what was available. If not, Nampa has a very select location where a tree could be donated to them. Nampa wanted to let the bids for their beautification by June 1st so it would probably be necessary for Caldwell to proceed with the proposal before the Mayor returns. Council agreed for Councilwoman Mallea to proceed. Councilwoman Mallea also reported that she attended the Library Board Meeting and they have their budget ready. There was a sale held last weekend, but she was not aware at this time how they came out on this. Councilman J. Carter informed the City Council that the Airport Commission met and all was on schedule for the Appreciation Day. There was a well rounded program planned on June 20th. Councilman J. Carter also stated that the Planning and Zoning Commission set another hearing to discuss the construction in the front setback area on the 21st at noon. Book 23 Page 1 68 Councilman Cowles said that he contacted Harrison -Frank Agency with regard to the Jan Boles claims. Nothing has been received by that firm as of yet so nothing has been taken care of. The Library book sale went very well. The Historical Commission met and were moving very well with their Centennial plans. Councilman Betts reported that he attended the Parks and Recreation Commission the night before. The Commission would like to recommend that Dot Blessing work with the Recreation Department regarding senior Citizen Programs. It was their recommendation that the City proceed with this concept and they were now working out the details. Another item discussed by the Commission was the fence around the miniature golf course. They were going to check on some more prices, but they did lake the idea of Tony Gabiola organizing the work party. It was hoped that this could be put together and ready before the Fourth of July. Mr. Holly was working hard on the recreation programs. The girl's softball has not been organized well in the past, but an effort was being made this year to get the program going we'll. Other programs were all going well and plans were being put together for the Fourth of July weekend. Councilman Betts further stated that the Parks and Recreation Commission was one hundred percent in favor of making the move to merge the Parks and Recreation into one Department. It was their recommendation to the City Council to do it this year so the budgets could be merged into one. They felt that this would cause less headaches to have them together. Several questions were asked by Council members with regard to the impact on the General Fund. After discussion, Councilman Betts pointed out that he would ask approval from City Council to pursue this proposal and check out all questions as the merger was pursued. It was then MOVED by Betts, SECONDED by Cowles that the City pursue the possibiliyt of merging the Parks and Recreation Departments into one Department pending investigation with auditor and other pertinent people who might have information regarding the merger. MOTION CARRIED Councilman Betts also asked the City Council if there was any guidelines with regard to naming the old Jefferson Field. The Parks and Recreation Commission was interested in doing this and would like to know what the procedure should be. It was determined that there was no guidelines and that the Commission should decide on a name and bring it back to the City Council. Acting Mayor Raymond reported that he attended the Airport Commission Meeting and they talked about some improvements at the Airport, the water usage by the turf farmer, and the night beacon which was not adequate. The Commission had a lot of items and it was a good meeting. There was a Committee assigned within the Commission to study the water usage. The Commission wanted to do some paving at the Airport to extend the parking lot in front of the fenced area. Also discussed was doing some paving between the hangar and operations building, but the Commission did decide to wait on this paving until they were sure of future expansion. The paving for additional parking was needed and Acting Mayor Raymond stated that both he and Councilman J. Carter directed the Commission that if this paving cost was in the budget and it was not in a bid situation, they did not need to bring it back to the City Council for approval. Councilwoman Mallea also reported to the City Council that Bill Morrison, the City Attorney was planning to hire a legal intern and she wanted the City Council to be aware of this. The City Engineer, Ron Redmond, was recognized and said he would like to make the City Council aware that Tony Russell was going to be back on the Boulevard on Wednesday installing the crossings. They were planning to start early to minimize the impact with regard to traffic. Book 23 Page 169 Councilman J. Carter .reported that he received several calls commenting favorably on Nevin Holly's handling. of the girl's softball program. Councilman Cowles also reported that he was also receiving many favorable comments with regard to the new Parks and Recreation Director. Councilwoman Mallea presented the City Engineer a water witching hat which was to be used at all future demonstrations. There being no further business, the Meeting was adjourned at 1 :00 p.m. APPROVED AS -ten TI3IS _ DAY OF J une 1982. .Mayor Cou oilman ounc . Councilman' ATTEST: i / city � 1 _