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HomeMy WebLinkAbout1985-06-03city council minutesBook 26 REGULAR MEETING June 3, 1985 7:30 p.m. The Meeting was called to order by Mayor McCluskey. Page 89 The Mayor requested that everyone stand and give the Pledge of Allegiance to the Flag. The Roll of the City Council was called with the following members present: Mallea, Marcus, Cowles, Raymond, and Carter. Absent: Norman. (APPROVAL OF MINUTES) MOVED by Cowles, SECONDED by Carter to dispense with the reading of the minutes of the Regular City Council meeting of May 20, 1985, and approve them as written. MOTION CARRIED (AUDIENCE PARTICIPATION) The Mayor asked if there was anyone from the audience who cared to bring anything before the City Council that was not on the prepared Agenda. The Mayor did acknowledge that several people were present at the meeting to discuss particular problems with regard to irrigation. it was explained that the City Engineer would give a report on this item during the meeting and those in the audience would have an opportunity to speak. OLD BUSINESS (SECOND READING OF BILL NO. 8 - AMEND CODE TO PROHIBIT CROSS CONNECTIONS TO WATER SUPPLY SYSTEM) The Mayor explained that the Water Superintendent requested that the second reading of Bill No. 8 be delayed as there could be some revisions forthcoming. The Council was in agreement that the second reading be delayed. (REPORT ON IRRIGATION PROBLEMS FROM THE CITY ENGINEER) The Mayor requested that the City Engineer give a report on the status of the irrigation problems that the City has been facing this spring. Mr. Redmond explained at some length how serious the irrigation situation was this year and the reasons for it. More people have been hired, personnel from another department were transferred over to the Irrigation Department and two private contractors were working on the numerous breaks in the lines, Mr. Redmond informed those present that the Supreme Court handed down Legislation which required the City to pay time and a half for any overtime work with few exceptions. This Legislation compounded the problems that the City was facing this year. The J.U.B. Engineers just completed a feasibility study for the City with regard to pressure irrigation system for the entire City. This study was based on a water resources grant that the City received last fall to attempt to resolve some of the irrigation problems and what kinds of solutions there might be. The costs for installing the system was found to be extensive. Mr. Redmond further stated that he had prepared a questionnaire which he was planning to send out to approximately a thousand people in the City of Caldwell to try to find out which direction they felt the City should pursue. There was a brief description of the situation the City faced with a questionnaire on the back. Four alternatives were addressed: To replace and upgrade the current flood irrigation system to a reliable level; replace the Book 26 Page 90 flood irrigation system with a pressure irrigation system; use City municipal water and disregard any type of supplemental irrigation system; do nothing. The City Clerk noted the arrival of Councilman Bill Norman. Several members of the audience asked questions regarding the irrigation. Mr. Redmond assured the Council and members of the audience that the City was attempting to fix all the leaks as quickly as possible. (BEER AND WINE LICENSE FOR PAUL'S MARKET) The Mayor read the following memo addressed to the Mayor and City Council from the Police Chief: Paul Zatica, P. O. Box 937, Homedale, Idaho, has no previous record that would preclude the issuance of Beer and Caine Licenses for Paul's Market at 425 North 10th, Caldwell, Idaho. MOVED by Cowles, SECONDED by Mallea that approval be given for Paul Zatica to obtain a beer and wine license for Paul's Market. MOTION CARRIED (AWARD BID FOR RESTROOMS AT SEBREE AND FAIRVIEW) The Mayor recognized Councilwoman Mallea who had informed him that she had some concerns with regard to the bid for the restrooms at Fairview Golf Course. Councilwoman Mallea then stated that she had no problem with the restrooms at Sebree because the matching monies were there. Her problem was with the bid for the restrooms at Fairview in that it was not budgeted. Councilman Norman said that the restrooms for Fairview were not budgeted, but the monies were found in the budget to cover this expense. Mr. Redmond reported that the low bid for Fairview was $11,265.00 and the low bid for Sebree was $13,106.00; both low bids received from Dave Allen Construction of Nampa. Three companies submitted bids to the City. Councilman Norman further said that he did believe that they got the "cart before the horse ", but he did go over the Golf Budget and the money could be taken out of R & M Grounds and heat, lights, and water. The extra money in the heat, lights, and water was due to efficiency in their heating system and the new insulation that was added during the remodling. There was also some monies in their contingency fund. It would make the budget tight, but the bottom line would be within their budget. Councilwoman Mallea stated that in the first place it was a non - budgeted item and to take their contingency would eliminate any monies necessary for emergency. She did not believe it should have been put out for bid and she could not vote to accept a bid because it was not a Capital Improvement. Councilman Norman said that he could agree with Councilwoman to a point. There was a great need for the restrooms and he felt they could get it within the budget. The receipts from Fairview are up considerably which was one of the positive aspects at this time, There would be a reasonable amount of excess in the heat, lights, and water due to the efficiency of the building after the remodeling which would also help with the costs. Councilman Norman further said that they could use Perpetual Care which was another alternative. Councilman Norman also stated that by letting the bid for both of these, the cost factor on the restroom at Fairview was about $3,000 less. Book 26 Page 91 Mr. Redmond further explained the last statement made by Councilman Norman. The two restrooms are virtually identical. It was his understanding that the funding had already been put together when put out to bid. With very little modification, the City could put out the specs for Sebree Park and also bid out Fairview at the same time. Essentially, the two buildings were the same so by bidding together there was no additional costs even though the bids were asked for separately. The bids were $3,000 under what they were last year. Considerable discussion continued among the City Council members. It was then MOVED by Mallea, SECONDED by Cowles that the City Council accept the low bid from Dave Allen Construction from Nampa in the amount of $13,106.00 for the restrooms at Sebree Park, MOTION CARRIED MOVED by Raymond, SECONDED by Norman that the City Council accept the low bid from Dave Allen Construction from Nampa in the amount of $11,265.00 for the restrooms at Fairview Golf Course. Roll call vote. Those voting yes: Raymond and Norman. Those voting no: Cowles, Marcus, and Mallea. Abstain: Carter. MOTION DENIED Councilman Raymond stated that hie did not think this was appropriate. He would prefer to delay the issue instead of allowing the motion to be denied because of one vote to abstain. Councilman Cowles said that he felt reconsideration would be given to the restrooms at Fairview and that they would bring it back to the City Council. (BILL NO. 11 - AMEND CODE REGARDING DOGS AND OTHER ANIMALS) The Mayor explained that there was some problems with regard to licensing dog kennels. Some time back the City Council passed an Ordinance adopting the same regulations with regard to dogs and other animals that Canyon County adopted. When a request for a kennel license was received, it was found that the City of Caldwell °s Code states that a license shall be permitted and issued in accordance with the terms and provisions of the Municipal Comprehensive Zoning Ordinance. There was no provisions made in the Caldwell Comprehensive Zoning Ordinance. Therefore, there was no stipulations or provisions required to be issued a license for a dog kennel. This Bill was primarily to adopt the same provisions that the City of Caldwell had in their City Code before adopting the County regulations. The Mayor then read Bill No. 11 by title only as follows: AN ORDINANCE TO AMEND TITLE Ix, CHAPTER 2, SECTION 9 AND SECTION 32 (A) OF THE MUNICIPAL CODE OF THE CITY OF CALDWELL, COUNTY OF CANYON, STATE OF IDAHO WHICH PERTAINS TO DOGS AND OTHER ANIMALS BY DELETING AND ADDING CERTAIN LANGUAGE WITH REGARD TO KENNEL LICENSES REQUIRED AND ANIMALS; REPEALING ALL ORDINANCES, RESOLUTIONS, OR PARTS THEREOF IN CONFLICT HEREWITH. At the request of the City Council, the Mayor declared that this would be considered the first reading of Bill No. 11. (DISCUSSION ON 9 -1 -1) The Mayor stated that the next item on the Agenda was discussion of the 9 -1 -1 program. He further said that he had no problem with the idea as long as the County Commissioners stay with the original Resolution which was as follows: Book 26 Page 92 The Board of County Commissioners is committed to the concept of a 9 -1 -1 emergency dispatch system for the health, safety, and benefit of all citizens of Canyon County, and the Board will provide, as quickly and efficiently as possible, a Public Safety Answering Point for all County telephone prefixes which can be made accessible to a 9 -1 -1 emergency service; that the County shall bear the cost of the Public Safety Answering Point and the cost of direct dispatch for all agencies which choose to accept direct dispatch; the County will bear the cost of handling and effecting the direct transfer of emergency service calls to those agencies which choose to handle their own dispatch; the cost of the transfer lines to effect transfer of emergency service calls from Public Safety Answering Point to those agencies choosing to handle their own dispatch must be borne by those agencies. The Mayor said again that he felt the City should cooperate with a provision that if the conditions would change that Caldwell could withdraw. The following report from the Committee was distributed to members of the City Council: Report and Recommendations of the Ad Hoc Committee chosen March 21, 1985 for implementation of a Countywide 9 -1 -1 Telephone Emergency Answering point and Dispatch Center. 1. The Canyon County 9 -1 -1 answering point and dispatch should be separate from the Sheriff's Department but remain in the present location and under the operational supervision of the office of Canyon County Disaster Services. 2. A five member advisory board should be chosen to direct policy, approve agreements and contracts and give general supervision over operation of the Center. We suggest they be chosen by their peers from the following organizations: Law Enforcement Fire Departments Emergency Medical Units City Councils County Commissioners Each to serve three years. The first board could have two members service three year terms,. two members serve two year terms, and one member serve a one year term (some equitable method of choosing will be used to assure experienced Board members on a continuing basis). The Board should meet monthly or more often as needed.. 3. Provision should be made for a users committee consisting of one from each agency ] a contract or agreement with the Center. They should be responsible for continuous monitoring and be prepared to meet quarterly to discuss and suggest changes for operational procedures. if there are grievances, this is where they should be reviewed and forwarded onto the overall director of operations for presentation to the advisory board. 4. Each agency shall choose how they desire to be assisted and shall enter into a contract or agreement with the center. Each contract or agreement shall be written and approved by the agency served and the advisory board and be open to amendment by mutual agreement. At present it seems advisable that Nampa continue much as at present, also Caldwell with the center continuing to process 9 -1 -1 calls for Caldwell, but there should be a written agreement of understanding approved to prevent misunderstanding. All other agencies would enter into some mutually beneficial contract or agreement„ Book 26 Page 93 5. Funding for the remainder of this fiscal year will be accomplished through the Sheriff's budget as had already been approved, which includes ten dispatchers. Next year's budget will be set separately through the regular process but under Disaster Services. 6. The 9 -1 -1 emergency answering point and dispatch center should be a separate function starting June 1, 1985. The advisory board - - through the office of Disaster Services - - would be responsible for its operation beginning on that date. 7. The above should be accomplished as appropriate through county resolution. A great deal of discussion followed with the Mayor informing the City Council that there was a meeting on Thursday night at 7;30 p.m. at the Eire Station. It would be necessary to appoint someone to attend this meeting on behalf of the City Council. It was then MOVED by Mallea, SECONDED by Cowles that Councilman Raymond be appointed to attend the meeting on Thursday night on behalf of the Caldwell City Council. MOTION CARRIED (COMMITTEE REPORTS) Councilwoman Mallea reported that the new Port -a -Park instigated by the Parks Department was on television and looked great. She also congratulated all of those who were involved in the Air Fair the last weekend. Councilman Carter also said that commendations were in order for all of those who took part in the Air Fair. It was necessary to set up a meeting for input from pilots in the Caldwell area for the study that was being done at the Airport. The Mayor further said that he believed the public should be invited as well. The date would be set for the first meeting in July which happened to fall on July lst. This hearing was requested by the F.A.A. when they called to give a positive reports on the Grant request. Councilman Carter informed the City Council that the restaurant at the Airport was now closed. If anyone was interested in starting a restaurant out there, the F.B.O. would lease the equipment and furnish utilities with rent for $100 a month. Councilman Raymond suggested that activities at the Airport be put in the business news of the Press Tribune. It was agreed that this would be looked into. Councilman Raymond stated that he had a couple of questions. He did not understand how the selection process was conducted for the auctioneer for the sale last Saturday. Mr. Redmond said that requests for proposals were sent to four auctioneering firms; Bill Downs, Wes Downs, Allbright and Hopkins, Sparks and Baker. These four appeared to be the largest auctioneering in the local area. Sparks and Baker was the low proposal at 6 %, Hopkins and Allbright at 8 %, and the other two at 10 %. The Committee chose to go with Hopkins and Allbright. Mr. Redmond stated that he was not aware that there was other auctioneers in Caldwell. Councilman Raymond also asked if there was any complaints coming in regarding the restrooms at Luby Park? Was there some kind of a system for the cleanliness and etc. This was discussed by the City Council and the Mayor stated that there was a system and he felt it was being taken care of. Councilwoman Marcus also expressed her appreciation of how the Air Fair Day was handled on Sunday. (MAYOR'S COMMENTS) Book 26 Page 94 The Mayor stated that he had a request from the Rotary Club that the City Council allow them to develop the present gravel pit Number 1 in conjunction with whatever usage the City has. This would be done over a five or six year period. One end would be developed as a shore and the developement would be in conjunction with the Greenbelt. They also asked: that the Club be allowed to name it Rotary Lake which was the prerogative of the City Council to do. The Rotary was having a meeting this coming Thursday and would like to know how the Council felt so they could make plans. Mr. Mel Lewis was in charge of the project and they would like to do three things this year; would develop it into a fishery, they would taper out the farside; warning signs would be put up. It would be necessary to do this by Resolution. Making it into a recreational area will reduce the liability factor. Mr. Redmond then explained further what the plans were for the area. MOVED by Raymond, SECONDED by Cowles that the City Clerk be instructed to draw up a Resolution to provide the Rotary Club the opportunity to create a recreation area at gravel pit number 1 as discussed with the intent to name the pond Rotary Lake. Roll call vote. Those voting yes: Raymond, Norman, Carter, Mallea, Marcus, and Cowles. Those voting no: none. Absent and not voting: none. MOTION CARRIED (EXECUTIVE SESSION) The Mayor stated that he would request a motion from the City Council to convene into an Executive Session at this time for the purpose of discussing personnel. MOVED by Mallea, SECONDED by Carter that the City Council convene into an Executive Session pursuant to the Idaho State Code, Section 67 -2343 for the purpose of discussing personnel. Roll call vote. Those voting yes: Mallea, Marcus, Cowles, Raymond, Norman, and Carter. Those voting no: none. Absent and not voting: none. MOTION CARRIED The City Council then convened into an Executive Session which was adjourned at 8:45 p.m. APPROVED AS June written 1985. DAY OF Gouncilpersop 1 Councilperson ATTEST: City C1elc THIS 17th