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HomeMy WebLinkAbout1986-06-02city council minutesBook 27 Page 95 REGULAR MEETING June 2, 1986 7:30 p.m. The Meeting was called to order by Mayor Pete Cowles. The Mayor requested that everyone stand for the Pledge of Allegiance to the Flag. The Roll of the City Council was called with the following members present: Raymond, J. Carter, Mallea, Marcus, Marmon. Absent: L. Carter. (APPROVAL OF MINUTES) MOVED by Raymond, SECONDED by Marmon to dispense with the reading of the minutes of the Regular City Council Meeting of May 19, 1986, and approve them as written. MOTION CARRIED (AUDIENCE PARTICIPATION) The Mayor asked if there was anyone from the audience who cared to address the City Council at this time with regard to business that was not included on the prepared Agenda. Sharon Brown; Burley Howell, 1622 Everett; Betty Courtright, 912 Freeport; Sherm Nesbitt, 1917 Arthur were all recognized by the Mayor and all spoke with regard to the present problems in the Caldwell Municipal Irrigation District. The Mayor, Council, and the Staff explained to them the reasons for many of their complaints and answered the questions as presented. OLD BUSINESS (ALLEY OPENING BETWEEN HILLCREST AND FLORIDA) The Mayor explained that on May 5, 1_986, a motion was made in a Regular City Council by the City Council to open the alley between Hillcrest and Syringe. The motion passed. After the meeting, one of the Council members expressed some concerns with regard to the decision. One of the property owners contacted him stating that he was not properly notified by the City so he could present his views. In order to give this gentleman that opportunity, on the 19th of May Regular Council Meeting, the Council voted to rescind the action for the opening of the alley. Subsequently, the gentleman was notified by certified mail of tonight's meeting so he would be able to speak to the City Council. Other property owners were also sent certified letters. The Mayor then asked if there was anyone present at this meeting who cared to discuss the opening of the alley as presented. George Valentine, 124 South Florida, was recognized by the Mayor. Mr. Valentine stated that he would like to go on record as supporting the opening of this alley. Carl Anderson was recognized and stated that he was the gentleman who requested the opportunity to speak to the opening of the alley. His main concern was the economic hardships that the opening of the alley would cause for his partner as well as himself. Opening the alley would split his lots in half and he was having a difficult time understanding why the alley needed to be open for the convenience of others when they have not seen a need for an alley in the last thirty years. Shortly after purchasing the property, he found that the alley was platted. There was considerable discussion with regard to this item on the Agenda. The Mayor then requested that the City Council take action again with regard to this alley opening. Book 27 Page 96 MOVED by Raymond, SECONDED by Mallea, that the Street Department of the City of Caldwell be directed to open the alley between Hillcrest and Florida as discussed. Roll call vote. Those voting yes: Raymond, J. Carter, Mallea, Marcus, and Marmon. Those voting no: none. Absent and not voting: L. Carter. MOTION CARRIED NEW BUSINESS (RESOLUTION OF INTENT ON L.I.D. FOR PRESSURIZED IRRIGATION) Mayor Cowles asked the City Engineer, Ron Redmond, to give brief explanation with regard to the Resolution of Intent. Mr. Redmond 'informed the City Council and audience that a great deal of time has been spent in drafting the Resolution of Intent. Several workshops were held and the intent of this L.I.D. was to upgrade the Caldwell Municipal Irrigation District and the three Parkside Additions. Primarily, this was the first major step in commencement of the L.I.D. project. One public hearing was held, the City Council has discussed it at some length to try to determine if this was the best way to proceed, workshops were held to decide how to assess the properties for the benefits derived. This Resolution was the result of three months of deliberation and refinement. Essentially, the Resolution sets forth the methods of assessment, setts forth the properties to be benefited, sets up a date for public hearing to allow the people within the District to voice their views. Councilman Raymond further explained that this Resolution was one of the legal steps that has to be done. The vote of the City Council at this time was not necessarily how they will vote _ following the public hearing on whether to go ahead with forming the L.S.D. The Council felt it important to proceed with the preliminary legal steps in the event that if the decision was made to proceed, the requirements would be met. A public hearing will be established by the Resolution for June 30th and all residents of the proposed district will be notified and allowed to participate in that hearing. Following that hearing, the City Council and Mayor must make the decision as to whether or not the L.I.D. will be formed. Mr. Redmond further explained the history behind the irrigation problems for the benefit of the audience. A tape of this meeting will be kept on file in the Office of the City Clerk for a six month period. Indications through questionnaires sent to the public and the public hearing were that the people who responded were in favor of proceeding with an improved irrigation system. The pressurized irrigation was the majority choice. Based on the indicators, the City was proceeding to the first step of establishing an L.I.D. which was passing the Resolution of Intention. This was not a final decision. Wayne Hopper, Bill Brown both made comments with regard to the proposed L.I.D. Mr. Hopper expressed his concern that all of the systems in the City of Caldwell were not all under one District. Mr. Brown also asked how long the pressurized system would last. This question was answered by one of the staff from J.U.B. Engineering who also explained why the study was necessary to determine the best way to proceed for the City. The Mayor then requested that Councilman J. Carter read the Resolution by title only as follows: A RESOLUTION DECLARING THE INTENTION OF TIDE CITY OF CALDWELL TO CREATE AND ESTABLISH ENLARGED LOCAL IMPROVEMENT DISTRICT NO. 86 -1 FOR THE CITY OF CLADWELL, IDAHO, FOR THE PURPOSE OF CONSTRUCTING IRRIGATION IMPROVEMENTS AND OTHER RELATED STRUCTURES AND APPURTENANCES; STATING THE BOUNDARIES OF AND THE LANDS UPON Book 27 Page 97 WHICH THE SAID IMPROVEMENTS ARE TO 13E MADE, THE GENERAL CHARACTER OF SAID IRRIGATION IMPROVEMENTS, THE ESTIMATED COST OF THE SAME AND THAT SUCH COST IS TO BE AFFIXED AGAINST THE ABUTTING, ADJOINING, CONTIGUOUS AND ADJACENT.' LANDS ALONG AND UPON WHICH SAID IRRIGATION IMRPROVEMENTS ARE TO BE MADE AND UPON THE OTHER LOTS AND LANDS BENEFITED BY SUCH IMPROVEMENTS AND INCLUDED IN THE ENLARGED LOCAL IMPROVEMENT DISTRICT FORMED; PROVIDING THE METHOD BY WHICH THE COSTS AND EXPENSES OF THE IMRROVEMENTS ARE TO BE PAID; FIXING THE TIME WITHIN WHICH :PROTESTS AGAINST SAID PROPOSED IMPROVEMENTS, OR THE CREATION OF SAID PROPOSED DISTRICT, MAY BE FILED IN THE OFFICE OF THE CITY CLERK; FIXING THE TIME WHEN SUCH PROTESTS SHALL BE HEARD AND CONSIDERED BY THE COUNCIL; AND PROVIDING AN EFFECTIVE DATE. Mayor Cowles then asked what direction the City Council would like to take with regard to this Resolution. MOVED by J. Carter, SECONDED by Raymond that the Resolution of Intent for the enlarged Local Improvement District No. 86 -1 for the City of Caldwell for the purpose of constructing irrigation improvements and other related structures and appurtenances be passed. Roll call vote. Those voting yes: J. Carter, Mallea, Marcus, Marmon, and Raymond. Those voting_ no: none. Absent and not voting: L. Carter. MOTION CARRIED The City Engineer stated that it would be appropriate at this time to read portions of Exhibit "D ", Notice of Intention and Hearing, for the benefit of the audience. A copy of this document is attached to the minutes. Included in this Notice was the fact that the City Council would meet at a Special Council meeting on the 30th of June, 1986, at 7:30 p.m. at Jewett Auditorium on the College of Idaho campus for the purpose of conducting a public hearing with regard to the proposed L.I.D. A description of the improvements: The nature, character and description of the improvements proposed to be constructed and installed include the discontinuance of the existing low pressure flood irrigation system within the Caldwell Municipal Irrigation District and the replacement of said system with a high pressure irrigation system. Improvements to the system will include the installation of irrigation pipelines, valves, pump stations, controls, headworks, service risers, pressure dissipating flood services, drainage facilities and appurtenances. The estimated cost of the irrigation improvements is $3,690,000.00. Of the total costs, the City will pay . ?389,000 and the Municipal Irrigation District will pay $167,000. The source of funds to be contributed by the City shall include but not be limited to funds comprising a portion of the City's capital improvement levy, certain revenue sharing monies, a portion of the street budget monies, a portion of certain funds paid to the City by the U.S. Department of Housing and Urban Development, in -kind engineering and /or administration expenses for work performed by City staff members, and preliminary engineering expenses previously paid. The Municipal Irrigation District's contribution will be paid from its capital improvement fund.. The Method of assessment: The cost and expenses of the improvements may be categorized as follows: Main Line Facility costs, Lateral Line Facility costs, Service Facility (Pressure) and administrative costs. The portion of the improvement costs to be levied against a benefited property were also presented as information to the audience. The audience was also informed that anyone desiring further information pertinent to said intent to create said District may examine, or receive a copy of, Resolution No. 14 -86 on file in the office of the City Clerk, 621 Cleveland Blvd., Caldwell, Idaho. Questions may be directed by telephone to the office of the City Engineer at 455 -3005. Several comments were made by the City Council members including the fact that they would hope that some positive testimony would be coming to City Hall as well as the negative. It was also Book 27 Page 98 pointed out that the monies necessary to correct the irrigation problems would be very much the same no matter what solution the City determined to pursue. Mayor Cowles stressed that the City was not trying to force anything on the residents in the District. They were simply looking for a solution and the City did not have all the answers. At this point, no decision was made although a great deal of time was spent on just this one problem. Janet Thompson, 512 Blaine Street; Mrs. Skogsberg; Betty Courtright; Mrs. Al Himes, Everett Street; Sharon Brown, 1701 Fillmore; were all recognized by the Mayor and addressed the City Council and Mayor with regard to their questions and concerns about the proposed District. (AWARD BIDS FOR WATERWORKS MATERIAL) Mayor Cowles requested the City Engineer to present this item on the Agenda. Mr. Redmond informed the Mayor and City Council that last week bids were opened for waterworks material for the water Department. The four bids received were very close. Consolidated Supply out of Boise was the successful bidder with a low bid of $53,788.00. Mr. Redmond further stated that it would be his recommendation that the City Council award the bid to Consolidated Supply in the amount of $53,788.00. MOVED by Mallea, SECONDED by J. Carter that the bid for waterworks material for the Water Department be awarded to Consolidated Supply in the amount of $53,788.00. MOTION CARRIED (REAPPOINTMENT TO CANYON COUNTY ORGANIZATION ON AGING) Mayor Cowles stated that he would recommend to the City Council the reappointment of Councilman Les Carter to the Canyon County Organization on Aging. Mr. Carter has agreed to this reappointment. MOVED by Raymond, SECONDED by J. Carter to reappoint Councilman L. Carter to the Canyon County Organization on Aging as recommended by the Mayor. MOTION CARRIED (DISCUSSION ON IRRIGATION DISCOUNTS) Mayor Cowles stated that a number of calls have come into City Hall requesting that those having to use their drinking water to sprinkle their lawns be allowed a discount on their water bill. This was for those cases where they were unable to use the irrigation water due to leaks and other problems. The Mayor felt that it was appropriate to bring this matter before the City Council members for their consideration. Councilman Marmon asked if there was any type of formula to handle this type of discount. Councilwoman Mallea said that previously those desiring the discount signed up at City Hall and a determined amount was set by the Water Department. Since this was a new item with regard to irrigation, Councilwoman Mallea requested that a recommendation be submitted by the Water Department as to how to proceed with the possibility. The Mayor agreed that the Water Department and Engineering Department would be asked for information with regard to the discounts and it would be included on the Council Agenda at the next meeting. Book 27 (NEGOTIATIONS WITH FIRE DEPARTMENT) Page 99 The Mayor informed the City Council that he received a letter from the President of the Local 1821, Cal Clevenger, regarding the upcoming contract between the City of Caldwell and the Caldwell Fire Department. Mayor Cowles stated that he was in the process of appointing a Committee for that purpose. Those appointments would be presented to the Council for their approval. (CATERING PERMIT) A Catering Permit was presented for approval for The Corral to cater for the Darts Unlimited Tournament to be held on June 7 and 8 at 710 Main Street. The Police Chief submitted his approval and the fee was paid to the Office of the City Clerk. MOVED by Marmon, SECONDED by Raymond that the Catering Permit be approved as submitted. MOTION CARRIED (TAX DEEDS) Councilman J. Carter .reminded the City Council that they did receive a memo from the Finance Director with regard to these tax deed. It was then MOVED by J. Carter, SECONDED by Marcus to accept the tax deeds and have them recorded. MOTION CARRIED (FONSI FOR AIRPORT) The City Engineer explained that FONSI was the appreviated form for Finding of No Significant Impact. This was the follow -up on the City's Environmental document for the Master Plan for the Airport. The F.A.A. has reviewed the Environmental document and has issued their own FONSI and have directed the City to make that determination and circulate the notice to the appropriate -- agencies. Mr. Redmond further said that he hoped that all members of the Council received copies of this document. The appropriate motion at this time was for the Council to approve the publication and that the City has found that there is no significant impact. The City Engineer further explained that the notice primarily allows the City to proceed without filing an environmental impact statement. He then read the reasons from the notice for the benefit: of the Council. MOVED by Mallea, SECONDED by J. Carter that the City Council has determined that there is no significant environmental impact for the proposed development at the Airport and that the Notice of Finding be sent to the appropriate agencies as specified by the City Engineer. MOTION CARRIED (DEEDS AND EASEMENTS) The City Engineer presented one Deed submitted to the City of Caldwell from Bible Baptist Church of Caldwell. This was for right of way for Lake and Ustick Roads. The Church was currently proposing to develop that piece of property that is bounded by the two streets. The City, therefore, requested an additional right of way for both Ustick and Lake Street. MOVED by Raymond, SECONDED by J. Carter that the Deed be accepted by the City of Caldwell and the City Clerk instructed to have the Deed recorded. MOTION CARRIED Book 27 (COMMITTEE REPORTS) Page 100 Councilman Raymond reported that lie received a call from Tom Doerr informing him that the evaluation team for consideration of the Ramada Inn location in Caldwell was to be here next week. Councilman Raymond also asked the Mayor if having the City blade Chicago to the west of Centennial Way was discussed at the Roads and Streets Meeting. Mayor Cowles stated that a sub - committee was appointed, but it was not discussed at the last meeting. They will be reporting back at a later date. Councilman Raymond further said that he had been asked if the City could do this even though it was not in the City limits. If the City agreed to blade this area, it might increase the traffic so that a determination could be made as to whether there was any validity in extending Chicago. Councilman J. Carter also said that the Chamber Director asked for a letter from the City Council and he wondered if the letters had been written. Councilman J. Carter further said that there would be an Airport Commission Meeting on Thursday at Noon. He also requested that Joe Shreve give a report on the Air Show which will be held on August 10th. Councilwoman Mallea reported that there was a number of meetings held with regard to the study for the Stadium Complex and on the irrigation problems. Councilwoman Marcus stated that she met with the Community Development Commission. Work was progressing on the Vaudeville Show which will be held on June 20th. The Library Board was to meet on Thursday and the coming weekend will be the Spring -o -Rama. At 10:00 a.m. on Thursday, June 5th, there is to be another opening at Darla's Tees across from Happy Day Ford. Councilman Marmon said that he was unable to attend the last Senior Citizen's meeting due to an irrigation meeting. They are working on several problems at the Center. (MAYOR'S COMMENTS) Mayor Cowles reminded the Council of the Open House at the Senior Citizen's Center at 2:30 on June 20th. This was the Ten Year Anniversary celebration for the Seniors. A Committee was needed to determine what Engineering Firm was going to be pursuing the Warren's sidewalk problem. The Committee would consist of Councilman Marmon and Councilwoman Mallea. The City Engineer also suggested a gentleman from the State, Ted Gwynn to assist. There was a meeting with the downtown business people for 10:30 tomorrow morning at Mr. Franklin's. The Mayor further said that he had received several calls since then saying that the meeting was now scheduled for 11:15 and they do not necessarily want the City Council there. Mayor Cowles stated that he would encourage the Council members to attend. Mayor Cowles stated that he would publicly like to thank the PAL Program for painting the restrooms at J.C. Park. The Mayor also said that he would request an Executiive Session for the purpose of discussing the purchasing of property. MOVED by J. Carter, SECONDED by Marmon that pursuant to Idaho State Code, Section 67 -2343, the City Council convene into an Executive Session for the purpose of discussing purchasing property. Roll Call Vote: Those voting yes: J. Carter, Mallea, Marcus, Marmon, and Raymond. Those voting no: none. Absent and not voting: L. Carter. Book 27 MOTION CARRIED Page 101 There being no further business, the City Council adjourned the Regular City Council Meeting and adjourned into an Executive Session which was adjourned at 10:00 p.m APPROVED AS written THIS 1 6th DAY OF June , 1986. C� Co Councilperson Councilperson ATTEST: city