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HomeMy WebLinkAbout1969-05-23city council minutes71 COUNCIL CHAMBERS MAY 23, 1969 4:o0 P. M. The Council met pursuant to recess and acknowledgement of notice in the following £ores We, the undersigned Mayor and Members of the City Council of the City of Caldwell, Idaho, do hereby acknowledge notice of a Special feting of the said City Council to be held in the Council Chambers in the City Hall in the City of Caldwell, Idaho, at the hour of 8 :00 P,M„ on the 23rd day of Icy, 1969, for the transaction of all business in connection with the following objects: Consideration of award of bid for pur- chase of a Boller for the Street Department; Opening of bids for construction work under Local Improvement District No. 64; Consideration of salaries for elected officials; Report on Housing Authority; Consideration f application for Beer License previously tabled at the Recessed Meeting of the Council held on May 19, 1969 Consideration of recommended appointments of personnel for employment in the Fire Department; Consideration o signation from employment in the Fire: Department; Presentation of the Audit of City records for the Fiscal Year 19686 Consideration of request for side - fencing at Why Park; Determination of type of Street Sweeper (number of wheels) for purpose of specifications in calling for bids; and, Consideration of acceptance and re cordation of two (2) Quitclaim Deeds. Witness our signatures this 23rd day of May, 1969. Mayor N. E. "Coley" Smith presiding. Upon Roll Call, the following Councilmen answered present: Charles C. Banks, James W. "Bill" roya Jay Martin, and C. A. "Chet" Davenport. Absent: William S. Harrison and Charles W. Carpenter. rd of bid for purchase of Roller for Street Department Mayor Smith referred to the bids received and opened at the Recessed Meeting of the Council held on 19, 1969, for the purchase of a Roller for the Street Department, when action on said bids had been da- red to this meeting. A summary of the bids had been prepared by the Engineering Department indicating t the Starline Equipment Company of Boise had submitted the low bid on an Ingram 9 -2800P with the interest a being about -9h%. The amount of the bid was $7,234.00, less a cash payment of $2,000.00, leaving a ance to be financed of $5,234.00 with said balance to be paid in three equal yearly payments of $1,935.84. It was moved by Councilman Keys, seconded by Councilman Davenport, that we accept the low bid of th rline Equipment Company of Boise. A vote was taken and the motion carried. 3 received and opened for construction work under L.I.D. #64 The nest item of business was the consideration of bids for construction work under Local Daprove- t District No. 64. Before opening the bids, the City Engineer informed the Council that there were three schedule, being bid with Schedule "A" being for the concrete work; Schedule "B" for the excavation work and Schedule "D" for work the C ty wanted done including the wort: on Tenth Avenue and some of the radii on Twelfth Avenue. Be said the usual Schedule I'D" for oiling was not included because the City does this and generally no bids are received for it. He also stated that it had been stipulated that the same units in bid Schedule "A" and "B" must be at the same price and also, that the City would award Schedule "A" and "D" together and may award the excavation separately. Councilman Carpenter entered the meeting at this time. The bids were then opened and read with the prices in total for each Schedule being as follows: Garrison -Your Com an Inc. _ Box 732 - Nampa, Idaho id Hon n amount o of the bid - United States Fidelity and Guaranty Company) Total of Bid Schedule "A": --- --------------------------------- - - - $ 20,026.75 Total of Bid Schedule "B ": ------------ --- ----- -- --- ----------- ------ $ 3,000.75 Total of Bid Schedule "D ": ------------- ----------- ------- --- -- ---- -- $ 7,129.00 The bidder had stipulated that he only wanted Bid Schedule 11 3 0 if he was awarded Bid Schedule "A" and "D". J. M. Hess Construction Co. - 211, 17th Avenue North - Nampa, Idaho. Bond in amour o $ of the bid - United States Fidelity and Guaranty Company) Total of Bid Schedule "A": ------------- --- ------------ ----- -- - -- - - -- $ 20,876.16 Total of Bid Schedule "Bit: ------------------ ----- ---- --------- - - ---- ( bid) Total of Bid Schedule !SDP: ------------- ---------- --- ---- -- ---- -- - --- $ 7,417,16 72 Further action on the bids was then delayed to enable the Engineering Department to examine and verify the correctness of the extensions of the various units in each of the Schedules bid. Salary Schedule of elected officials to be considered Mayor Smith informed the Council that each had been given a recommended minimum salary schedule for elected officials for all cities in Idaho from the Association of Idaho Cities. He said the Salary and Finance Committee would be meeting to study the schedule for recommendation to the Council. City Rowing Authority loan announced The Mayor announced to the Council that after about a year of work, the City Housing Authority had gotten together a $843,000.00 grant loan to re -build the Labor Camp completely and he said it had been done through the Farm Home Administration. Application for Beer License considered and denied An application for a Beer License from Mr. Stephen M. Mowsr to do business at 2528 Cleveland Boulevard in Caldwell as "The Red Barn" was referred to as the next order of business after said application had been previously presented at the Recessed Meeting of the Council held in the Council Chambers on the 19tt day of May, 1969 and tabled without action until this meeting. The Council then proceeded to review said application, a lease of the premises, the letter of the Chief of Police recommending approval of the application, and a copy of the receipt from the City Clark for the required fee. A letter from the College of Idaho located in Caldwell, objecting to the issuance of said license, was read as follows: THE COLLEGE OF IDAHO Caldwell, Idaho 83605 May 21, 1969 To the Caldwell City Council The City Hall Caldwell, Idaho Gentlemen: The College of Idaho hereby respectfully requests your careful consideration of the issuance of a license to sell beer at the Red Barn. We oppose such and wish to point out that, even though the Red BaGn is outside the technical distance limits as prescribed by law, the influence upon our College community would be an adverse one. Also, it seems to us that this situation is quite different from the guest approved request of a year of two ago; the nbeer to go" dispensary as opposed to the "tavern" atmosphere which the Red Barn would provide. With the hope that the Council will rule negatively in connection with the above. Sincerely, /S/ Warren B. Knox President The following Petition signed by persons purported to reside in the immediate area was then read: May 21, 1969 We, the undersigned being residents of the immediate area of the Red Barn, petition the City Council to deny the granting of a beer license on grounds that it is detrimental to our property value and not in the best interests of the citizens of Caldwell. Charles E. Bretton Francis Chapman Merjoris Bretton Mrs. William Roberts Esther Randall Alliam K. Roberts Eleanor Marquart W. and Mrs. Roy Harada Ray Marquart Mrs. Shirley Cuffing Uoyd E. Hardesty Joel H. Brown Wanita Orr Colleen Brown Alta Fuller Richard Hurst Norma J. Clugston Joan Hurst Opal Gebhart Cliff Gebhart Ethel Clauseen Richard Clawson Dona K. Cornelson Jack K. Cornelson Benrietta R. Frerichs Clarence Frerichs Lorraine $jock We. Dale Daitrick A. D Daitrick Ethel Little J. C. Little 73 Mayor Smith informed the Council that the names on the Petition had not been checked but he believe t they were all of persons residing on Oak Street. A discussion followed when, in answer to the question, the City Attorney advised the Council that here would be no legal reason for denying the license. After some further discussion and on the basis of the letter presented from The College of Idaho ant e Petition bearing signatures of persona purported to reside in the immediate area; it was moved by Councilman Banks, seconded by Councilman Keys, that the application for a Beer License be denied. A troll c s called for when the following Councilmen voted in the affirmative: Banks, Keys, and Carpenter. Negative otest Martin and Davenport. Absent and not voting; Harrison. There being three affirmative votes and two negative votes cast, Mayor Smith declared that the motion had carried and that the application of Mr. Stephen M. Mower for a Beer Ltcenas was thereby denied. The Mayor instructed the City Clerk, even though Mr, Miwer s present at the meeting, to inform the applicant by letter on the following Monday of the action taken and refund the license fee which had accompanied the application. ppointmants of peraonnel to Eire Department approved The following letter from Assistant Fire Chief Harold Perfect recommending appointments to the Fire partment was read for the consideration of the Council: Msy 21, 1969 Honorable Mayor and City Council City of Caldwell Caldwell, Idaho I recommend that Galen H. Woods be appointed as a full time probationary firefighter on the City of Caldwell, Fire Deput. Mr. Woods and wife, Threes have moved from Council, Ida. and now reside at 321 Blaine St. Caldwell. This appointment to be made retroactive to April 26, 1969. Also I recommend that Donald E. Jenkins be appointed as a full time probationary fire- fighter starting June lat. 1969. This appointment is necessary because of the retiring of three of our experienced men in a period of 3 months. Mr. Jenkins will be a replace- ment for Eugene Inge who is retiring Jaly lat. Ibis will give us time to train Mr. Jenkins to operate our equipment before another now man is hired July lat. Donald, his wife Betty and Son, Robert will reside at 315 West Elm St., Caldwell. Respectfully, /s/ Harold Perfect Assist. Chief Caldwell Fire Deput. It was moved by Councilman Banks, seconded by Councilman Keys, that the appointments to the Fire ,artment be approved as recommended. A vote was taken and the motion carried. ignation of Eugene Inge from the Fire Department accepted the following letter of resignation due to retirement was read from Eugene Inge for the consider the Council: Caldwell Fire Dept. Caldwell, Idaho May 20th., 1969 To the Mayor City council Gentlemen; As I am taking my twenty year retirement, from the Caldwell Fire Dept. I wish to present my resignation to you, to become effective as of June 30th, 1969. I wish to thank the Mayor, The City Counci., The people of Caldwell, and especially the Chief and men of the Caldwell Fire Dept. for the opportunity of working with them, and serving you during my twenty years with the Caldwell Fire Dept. Respectfully /SI Eugene Inge Caldwell, Idaho It was moved by Councilman Martin, seconded by Councilman Davenport, that the resignation of 74 Eugene Inge from the Fire Department be accepted. A vote was taken and the motion carried. The Mayor in- formed the Council that he would write Mr. Inge a letter of commendation. Audit Report presented for Fiscal Year 1968 Mr. Anthony J. Pbssuri, C.P.A. of Jackson, Massuri, Hunt & Hates was recognized and he proceeded with the presentation of the audit of City records for the Fiscal Year 1968. Mr. Meesuri commented in that the cover letter with the audit report was the same as for previous years and said that the only time there would be a change in the letter would be if there were arW emeeptions to the audit or if there had been any problems. He said that he wanted to apologize for being a little late with the audit but between Medicare and &B. 304, he had audits with some Cities and Hospitals with a few problems this year. Mr. Massari informed the Council that the figures contained in the audit report were the game as presented to the Council in the year and report and financial statement made by the City Clerk; there were nc changes and the City was within the law so far as the budget was concerned and within the law as the expends. tares related to revenue. He added that this was the cleanest audit done by their firm and he believed the fee would be less than the amount quoted for 1968. Mr. Maaeuri then informed the Council that they were running into problems in trying to get their audits done, especially when they have to do the total audit at the and of a Fiscal year. They were request- ing, from all the Corporate Firms that they do, that they be given an opportunity to have the audit well enough in advance so they could do all of the testing in October and November and do the bank reconcilllatior Lip to date so that they would only have to check out the balance sheet items and make the cash count at the and of the year; thus enabling them to complete the audit at an earlier date. Mayor Smith informed the Council that he had no intentions of recommending any change. It was moved by Councilman Martin, seconded by Councilman Carpenter, that we retain the same firm for auditing the City records for the Fiscal Year 1969. A vote was taken and the motion carried. Bid awarded for construction work under I. I. D. #64 The City Engineer reported that the bid of Garrison -Young Company, Inc. for Schedule "A" and "Dn totaled $27,1$5.7$ and the bid of J. N. Hess Construction Co. for the same two Schedules totaled $28,293.32. He pointed out that a problem in awarding the bid might be in that the low bid was $791.21 over the Engineer's estimate. In answer to the question, the City Attorney advised that the award could be made. It was moved by Councilman Carpenter, seconded by Councilman Keys, that we award the Contract, in- cluding Schedule "H ", to the Garrison -Young Company, Inc. A vote was taken and the motion carried. Request for side- fencing at Laby Park considered Mayor Smith then informed the Council of a request from the management of the American Legion baseball teams that the City install six foot high sight barriers at Laby Field so the traffic could be con- trolled - there would be a total of about h35 fact of fencing with the request being for permanent install- ration, and this would need to be a budget item for next year. After some discussion, it was agreed that the request be held in obeyance and discussed again at a later date. Determination made regarding specifications for bidding street sweeper Mayor Smith then informed the Council that he had requested the presence at this meeting of Wilbur Wykert, Street Superintendent, and Andy Stephens, Shop Superintendent; to discuss and come to a meeting of the minds of whether to prepare specifications for the purchase of a three (3) wheel or for a four (h) wheel type attest sweeper for the Street Department and to determine which would be of the most benefit to the City. the City Engineer then reviewed the operations of the City's present three wheel sweeper, a 4-, yari capacity Wayne Sweeper, purchased about four years ago. He said it had given the City fairly good service but the down time was getting to be more frequent and they felt it was overloaded in that Wayne only builds one frame for their 3 yard, h yard, and * yard sweepers, and, he thought the Wayne people recognized this and they were not building the h'lg yard sweeper anymore. He also stated, however, that the City's sweeper has been operated two shifts so, in comparing it with other machines working one shift for four years, the City': would be for six or seven years perhaps and, by working a double shift, it was more difficult to maintain it \ 75 1 properly and this was a problem; that another problem might be the operator but they felt the City had come to a point where they needed a second sweeper from the standpoint of getting over the town, doing a better So of sweeping and sweeping more often. He said that Wayne had been pretty good in getting parts but they felt the City had been running the sweeper to fast - it had been slowed down but this didn't permit then to make the long hauls as it took a great deal of time. He said he thought they should consider a four wheel sweeper and in answer to the question, said they had not been able to locate a permanent dumping site in another pert of town; that the four wheel sweeper had certain advantages such as mobility and operator acceptance because they were not working in quite as much dirt. A recent demonstration of a Mobile sweeper was discussed and the maintenance of the two types of machines was discussed with Mr. Wykert and Mr. Stephens. Automatic transmissions, as wall as broom wear were discussed and the cost of maintaining two engines rather than one. Also discussed were such items as the sea and aceessability for making mechanical repairs, the height and shape of the cabs and visibility from the cab , exhaust systems, conveyor and elevator systems, dust problems, and turning radii. Denial of Beer License referred to and discussed with Mr. Samuel Eismann Mr. Samuel Eismann, Attorney at Law, appeared at the meeting on behalf of tor. power and was recog- Mr. Usmann told the Mayor and Council that he had been contacted by Mr. Stephen M. plower and understood that Mr. Mower's beer license application had been turned down and he would like to ask the Counc . the basis for the refusal of the license and if there was some legal grounds because, in checking the Statut and City ordinance, he couldn't find any grounds for the denial. M. Siamann referred to the City Code unde7 4 -7 -13 and to Chapter 10, Title 23 of the Idaho Code. Yx. Elsmann was informed that the denial of the application of Yr. power for a beer license was based upon a letter from The college of Idaho and a Petition presented with signatures of persons purported to reside within the immediate area of the proposed location. William F. Gigray, Jr., City Attorney, informed Mr. Eiemann that the Council had been advised by him of their legal position in this matter. After some further dissuasion, Mr. Rieman thanked the Mayor and Council and excused himself from the meeting. The matter regarding specifications for bidding a street sweeper resumed The matter concerning the specifications for calling for bids for a street sweeper was than resume 7 and after some further discussion; it was moved by Councilman Banks, seconded by Councilman Keys, that the City call for bids for a four wheel, four yard capacity, street sweeper. A vote was taken and the motion carried. Councilman Banks then excused himself from the meeting. tclaim Deeds accepted for recordation The City Engineer then presented two Quitclaim Deeds from Elwood G. and Bertha E. IQaeson, husband wife, deeding to the City the south half of Polk Street and the east half of North Indiana which he said ld give the City a full right -of -pray. (Inst. #628788 and Inst. x/628952) It was moved by Councilman Davenport, seconded by Councilman Carpenter, that the two Quitclaim Dees accepted and recorded. A vote was taken and the motion carried. It was moved by Councilman, Keys, seconded by Councilman Davenport, that this Special Heating adjourn. A vote was taken and the motion carried. The meeting adjourned at 5:25 p.m.