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HomeMy WebLinkAbout1987-05-18city council minutesBook 28 Page 69 REGULAR MEETING May 18, 1987 7 :30 n.m. The Meeting was called to order by Mayor Peter Cowles. The Mayor requested that one of the Boy Scouts in the audience lead those present in the Pledge of Allegiance to the Flag. The Roll of the City Council was called with the following members present: Mallea, Jarboe, Raymond, and L. Carter. Absent: none. (APPROVAL OF MINUTES) MOVED by L. Carter, SECONDED by Raymond to dispense with the reading of the minutes of the Regular City Council Meeting of Nay 11, 1987, and approve them as written. MOTION CARRIED (AUDIENCE PARTICIPATION) Mayor Cowles asked that the members of Boy Scout Troop 4269 stand and introduce themselves. The Mayo:. encouraged them to ask any questions during the process of the meeting, OLD BUSINESS NEW BUSINESS (APPOINTMENT OF CITY COUNCIL MEMBERS) Mayor Cowles stated that because of the recent Recall, the City has been left with two remaining Council positions that need to be filled. Naives and information have been obtained during the last several weeks from the City Council and the public as to who u _ would beat serve in that capacity. The goal. of the Council and the Mayor was to try to determine who would best represent the people of Caldwell. Approximately twenty to twenty -five names have been submitted to the Mayor's office. Each name has been considered and discussed among the City Council. members. After the names were obtained, the Mayor explained that he composed a list of five people that he was comfortable with. They were people he felt he could trust, working people that he thought could best represent the veiws of the people of Caldwell. The members of the Council were given this list and asked to submit their input which they did. Also, the City Council and the Mavor met last Friday to discuss the appointments along with other items. The meeting was probably the most honest, straight forward meeting that the Mayor has had in a long time with the City Council. As he tried to work out the appointments, the City Council was kept informed at all times. Mayor Cowles said that he would like to present one name at this time and ask the City Council members to act on this appointment. If the individual is accepted, the Oath of Office will. be administered and the new Council member seated at the Council table. The second name will then be presented to the City Council for consideration., The Mayor further stated that if the two names were accepted, he would ask that Councilman Raymond make a motion to recess for five minutes so that the audience and -- press would have an opportunity to speak to the new people. The Mayor stated that he was honored to present the first name as a recommendation for appointment to the City Council. He had talked to her a number of times, she was a hard working individual and was now working as Purchasing Agent at the West Valley Medical Center. The name to be presented was Sandy Straight. Book 28 Page 70 MOVED by Raymond, SECONDED by L. Carter that approval be given for the appointment of Sandy Straight to the Caldwell City Council as recommended by the 'Mayor.. Roll call vote. Those voting yes: Raymond, L. Carter, Mallea, Jarboe. Those voting no: none. Absent and not voting: none. MOTION CARRIED Mayor Cowles then requested that Sandy Straight come forward and be administered the Oath of Office by the City Clerk. The Mayor then presented her with a Certificate of Appointment. Mayor Cowles continued bV stating that the next individual, to be presented was a gentleman that he has considered a friend and a Person he has a great deal of respect for. He has been Part of a team to work towards moving Caldwell ahead. The Mayor further said that he was honored to present Dick Winder for Council consideration. MOVED by L. Carter, SECONDED by Raymond that approval be given for the appointment of Dick 'r , , , inder to the Caldwell City Council as recommended by the Mayor. Roll call vote. Those voting yes: L. Carter, Jarboe, Raymond, and Straight. Those voting no: none. Abstain: Mallea. Absent and not voting: none, NOTION CARRIED mayor Cowles requested that the City Clerk administer the Oath of Office to Dick Winder. The Mayor then presented Mr. Winder with a Certificate of Appointment and introduced him to the audience. It was then MOVED by Raymond, SECONDED by L. Carter that a five minute recess be called so that the Press could talk to the new members of the City Council and allow the audience an opportunity to meet them. MOTION CARRIED At 7:55 p,m., the meeting was reconvened and the Mayor stated that the Meeting would continue as outlined on the orepared Agenda. (REQUEST FOR LATE FIREWORKS PERMIT) Be-fore continuing with the Agenda items, the Mayor recognized Councilman Winder who requested ti—,e to read a prepared statement as follows: I would like to thank the Mayor and the fellow Councilpersons for appointing and confirming me as a representative of the citizens of Caldwell. The voters of Caldwell have given each of us that are sitting up here tonight the clear indication of their desire to get Caldwell moving again in a positive direction- Now is the time for each of us to out aside every consideration except what is good for the people of our Community. Today, i would ask that each of us dedicate ourselves to the task of assuring that City Government will provide the proper environment for the private sector so that it can provide the Jobs and together with the City, we can provide the livina conditions necessary to provide the future well being of each of Caldwell's residents. Mayor Cowles thanked Councilman winder for his remarks and continued with the Agenda by calling on the individual Present to address the City Council with regard to a fireworks permit. A gentleman was recognized stating that he was representing Donnalee Velvick of the Hope Eouse home in Nampa. He explained that Ms. Velvick was unable to attend the meeting and asked that he attend. A letter was read from Ms. Velvick stating that she would request a fireworks permit so that safe fireworks could be Book 28 Page 71 sold on the vacant lot next to McDonalds. Due to a misunderstanding as to when the cutoff date eras, their application was not submitted before the 1st of May. At this time, she would request that the Council consider allowing their application to be approved although it was late. The fireworks were already purchased and the necessary documents were included with the application. After a short discussion and a suggestion that they not be late with their next year's application, it was MOVED by Raymond SECONDED by L. Carter that the application for a safe fireworks permit be approved for Ms. Velvick as requested subject to approval of the stand when constructed by the Fire Department and the Building Department. MOTION CARRIED (TRANSFER OF DEER AND LIQUOR LICENSE) The Mayor explained that there was a request for a transfer of license for the Holiday. The City Clerk did not have the papers available at the Council meeting, but it was assumed that everything was in order and that approval was given by the Chief of Police. MOVED by Mallea, SECONDED by Raymond to approve the transfer of license subject to all of the paperwork being in order and approval from the Chief of Police. MOTIOU CARRIED (REQUEST FOR BIITHDRAWAL FROM THE CALDWELL MUNICIPAL IRRIGATION DISTRICT) The Mayor read the following letter addressed to the Mayor and City Council, dated March 30, 1987: I am requesting removal from Caldwell Municipal Irrigation. The reason for this is becuase my lots are covered with blacktop; therefore, there is no need of irrigation. Also, we do not have a water outlet. As you know this is a new business and I need to save money where I can. /s/ Ken Patterson The Lube Shoo Mayor Cowles further informed the Council that the proper documents were received as well as the proper legal description and the fees. The City Council discussed the continued potential of adverse financial impact to the District because of the reduced revenue as the people in the District request withdrawal. Councilman Raymond suggested that the City Council meet with the Pioneer Irrigation District to receive an update on the situation. A report was received from the Engineering Department as to the impact to the Municipal District. MOVED by Raymond, SECONDED by L. Carter to deny the request from the Lube Shop for withdrawal from the Caldwell Municipal Irrigation System and forward the petition to the Pioneer Irrigation District with that recommendation based on the fact that the withdrawal has the potential of adverse financial. impact to others in the District because of reduced revenues. MOTION CARRIED (RECOMMENDATION ON APPOINTMENTS TO THE STADIUM COMMISSION) Book 28 Page 72 mayor Cowles informed the City Council that there has !Deer, several changes on the Stadium Commission. The new Chairman of the Commission was now Pepper Reese. Mr. Reese was selected after the resignation of Alta Williams. Several others have resigned making it necessary to appoint three new members to the Commission. The Mayor stated that his recommendation was that the Council approve the appointment of Larry Blackburn, Carl Christensen, and Craig Beukelman to the Stadium Commission. The terms of office will be designated at a later time. MOVED by Jarboe, SECONDED by L. Carter to aporove the recommendation for the appointment of Larry Blackburn, Carl Christensen, and Craign Beukelman to the Stadium Commission. MOTION CARRIED (PRELIMINARY PLAT OF STAHLRIDGE SUBDIVISION) Mayor Cowles requested that the Planning and Zoning Director present this item on the Agenda, Mrs. Robison explained that this was a ?lat in the County on Farmway Road between Linden and Ustick Composing of eighteen acres subdivided into fifteen lots. Since it was located within the City's impact area, the City does consider the plat and sends a recommendation to the County. The Plat has been presented to the Planning and Zoning Commission and was reviewed by City staff. The Commission met in a Special Meeting to consider the plat and after several changes, the Plat was approved. MOVED by Raymond, SFCOND7D by L. Carter to approve the Preliminary Plat of Stahlridge Subdivision. MOTION CARRIED (REQUEST FOR ACCEPTANCE OF E.D.A, GRANT OFFER) The City Engineer, Mr. Redmond, was recognized by the Mayor and requested to address this item on tree Agenda. Mr. Redmond explained that he was requesting permission to accept a grant offer from E.D.A. This Grant will be in the amount of $669 to provide sewer and street. access to three developing areas in Caldwell. This development will provide sewer to the Airport and sewer to Industrial Site #5. in the near future, an announcement will be made of an expansion of an existing industry to be located in Industrial Site �5. Also, the Grant will - orovide sewer to the Convention Center area primarily the Franklin Interchange where the oroposed Center was to be located. There will be provided access to the Convention Center and back into Industrial Site #5. Paved curb, gutter, and streets will be constructed in that area. The $669,200 will be matcbed by $286,800 of City funds. The City planned to match that in Dart by street monies, sewer monies, and by some Engineering in-house match. The Grant offer had to be accepted sometime before the 27th of May and returned to E.D.A. MOVED by Mallea, SECONDED by Raymond that the Mayor be authorized to sign the Agreement for acceptance of the E.D.A. Grant. MOTION CARRIED (AWARD BID ON WATER AND SEWER PROJECTS) The City Engineer, Mr. Redmond, explained to the City Council that the Citv was starting a sewer line replacement program in Caldwell. Approximately five weeks ago, his Department undertook a television survey of some of the older lines trying to identify potential problem areas and reaffirm the assumed conditions of some of the older lines. There was about 19 blocks of sewer that needed to be replaced. In addition, his Department also bid out some water line extension projects that were needed to continue Book 28 Page 73 to work on the Master Plan for the development of the water system in Caldwell. The two projects were bid out although they were tied together. For the sewer rehab, there was six bidders. The low bid was received from J & L Excavation in the amount of $286,385 for sewer reconstruction. The same company was also the low bidder on the water system expansion in the amount of $92,684. Mr. Redmond continued by stating that when they get into the actual construction work, the jobs will be jumping from one location to another. The lines were located in various areas of the City and the intent was to begin with those lines appearing to be in the worst condition. It was Mr. Redmond's recommendation and also the consulting Engineer's, Blakley Engineers, that the City award to the low bidder, J & L Excavation, MOVED by Mallea, SECONDED by L. Carter to award the bid for the sewer rehab to the low bidder, J & L Excavation in the amount of $286,385 and the bid for the water system expansion to the low bidder, J & L Excavation in the amount of $92,684. MOTION CARRIED (CATERING PERMITS) Mayor Cowles presented two requests. for Catering Permits. One for the Northwest Food Service to cater for the College of Idaho Senior Brunch to be held at the Simplot Dining Hall on May 29th. The second for the Corral to cater for the Motorcycle Races to be held at the Canyon Multi Purpose Center on the 15th and 16th of May. The Chief of Police has given his approval and the fee has been paid. MOVED by L. Carter, SECONDED by Raymond to approve the Catering Permits as requested. MOTION CARRIED (DECISION ON FUNDING FOR AIRPORT PROPERTY) The City Engineer informed the City Council that this item was with regard to the acquisition of the property referred to as Vinson property. This was approximately sixty -three acres that the City is attempting to obtain for Airport expansion project. In order to allow the City to have the right of entry on the property, it was necessary for the City to deposit an amount of money with the court. Once this is done, the City would be able to take possession and commence the construction. The amount of money for this is $320„000 and it will be reimbursed by approximately ninety percent once the City has title to the property. It was recommended that the monies be made up of the following; approximately $40,000 to be taken from the Airport budget; $50,000 that was budgeted out of Revenue Sharing for the Airport budget this year; borrow from the Water budget approximately $113,000; borrow $117,000 from the water Capital Improvement budget. The length of time involved at this point is unknown as the condemnation could take from three months to a year. MOVED by Raymond, SECONDED by Winder to accept the recomendation as presented by the City Engineer and proceed with the Airport construction. MOTION CARRIED (REQUEST FOR PERMISSION TO ADVERTISE PROJECT) The City Engineer stated that he would like to have permission from the Council to advertise a number of projects. One was for the Airport expansion projects. The E.A.A. has set aside slightly over 1.2 million dollars for the Caldwell Airport this year. The project has been designed and is ready to go out for Book 23 Page 74 bid. Once it was bid and there is known bid ouantit-Jes, the City will be receiving a grant offer from the Federal Government for approximately the 1.2 million amount. Timing is such that the advertising needs to be done now as the Government would like to have the City under grant offer by no later than June 30th. Mr. Redmond further said that he would also like to advertise for some more water and sewer line projects. The projects are currently being prepared by Alpha -Engineers. The water line projects consist of a water line replacement down East Cleveland from 18th to 24th and down Indiana and across to Blaine. The sewer line is a oressure line from list Street to 14th and this ties together the East Cleveland Interceptor line. The third project, a storm, drain down Ash, was to be funded through the Street Department. There was a number of homes experiencing some heavy damage due to heavy rains during the last few years. From the drainage Faster Plan, this was the number two in priority. MOVED by Raymond, SECONDED by L. Carter that permission be given to advertise for the projects as recommended by the City Engineer. MOTION CARRIED (FINANCIAL STATEMENT) Councilman Raymond reported that he did go through all of the bills, For the benefit of the new Council members, he would suggest that the vouchers be left in the Council Office for several days so they can go through them. The accounts payable for the month of May was $402,734.95; the payroll was $175,619.24 with fringe benefits of $56,304.49 for a total of $634,658.68. It was then MOVED by Raymond, SECONDED by L. Carter that the bills be paid and the vouchers filed in the Office of the City Clerk. MOTION CARRIED Councilman Raymond stated that he received a letter from Dave Gipson, the Chairman of the Parks and Recreation Board. They had requested $5,000 in their budget for the purpose of continuing a contract they have with for some assistance in the Parks Department summer maintenance. This amount was not budgeted for this year and they would like the City Council to consider transferring $5,000 out of contingency fund into an active fund so they can continue this program. The areas worked on last year were the lawns at the Library, Senior Citizen Center, Sebree Park, Armory, and railroad museum. Councilman Jarboe in-Formed the Council that he definitely had a conflict of interest regarding this issue. He would abstain from all discussion and any vote that might be taken. MOVED by Mallea, SECONDED by Raymond to allow tne transfer of the $5,000 in accordance with the request from Parks and Recreation. Councilman Raymond suggested that the amount be held to 54,000 if at all possible. MOTION CARRIED Councilman Raymond also reported that the Finance Director was investigating how the City could gain a little more revenue from invested dollars. There was a Bill that will be in force this July relating to deposit and investment of City funds that they will be bringing to the Councl's attention. It was felt that the City could increase their revenue from that source. Boole 28 (COP•tMITTEE REPORTS) Page 75 Councilwoman Mallea stated that she attended the Stadium Commission Meeting. They were moving towards making the Complex a more active part of the City. The Rodeo Board made a presentation asking for Delp in changing the lights. They want to change thirteen lights and they do have certain monies they can invest. It was bid out; one laid was over $10,000 and the second bid was $6,200. The purpose of changing the lights was so the Rodeo could be televised. The Commission has approved and ;gassed on the request to the City Council that $2,000 from the Stadium Commission be set aside to use in helping provide the lights. MOVED by Mallea, SECONDED By L. Carter to approve the transfer o:E $2,000 from the Stadium budget for the purpose of purchasing lights for the Rodeo Ground. MOTTON CARRIED Councilwoman Mallea also stated that she attended the Airport Commission meeting. Air -a -Fair is to be held on the 28th of June. Two firms were considering putting businesses at the Airport which was encouraging. Councilman Jarboe remarked that due to the budget controversy, he was looking forward to reviewing it. He did appreciate the Council President's help in answering his questions. Councilwoman Straight also commenter, that she was very interested in the budget. (MAYOR S COMMNETS) Mayor Cowles called on the City Engineer to present several easements. Mr. Redmond informed the City Council that there was seven easements; three were primarily for water line extensions and the others were combination easments. The grantors were identified and Mr. Redmond asked Council's acceptance of the easements. MOVED by Mallea, SECONDED by Raymond to accept the easements as presented and that they be recorded. Mayor Cowles stated that he received a letter from the Lire Department with regard to the negotiations. A letter was written to them indicating that the letter was received and that within ten days, a team on behalf of the City would be established to negotiate. Idaho Employer's Council. has met with a little over half of the staff. There will be a series of management classes in the near future. The Mayor further said that he would like for the City Council to meet with the City Attorney so that a summary of present activities could be reviewed for the new members of the Council_ He would get back to them soon as to the time. There being no further business, the meeting was adjourned at 8:55 p.m. APPROVED AS w ritten THIS 1st DAY OF June P 1987. — - Mayor r . J City of Caldwell un�rilpelsori� - - - - -• �. 6 C until e n C�ou cilperso�L Council person -y�� p CouncY erso ATTES City C1e-fk