HomeMy WebLinkAbout2010-05-12city council minutesBOOK 51 PAGE 60
SPECIAL MEETING
BUDGET VISIONING WORKSHOP
MAY 12, 2010
6:00 p.m.
Attendance: Mayor Nancolas, Sobba, Oates, Hopper, Callsen, Dakan, Wendelsdorf, Osgood, Billingsley, Jones,
Geyer, Allgood, and Waite.
DISCUSSION ITEMS
Fire Department
• Would like to continue with the clerical help within the Fire Prevention Department.
• Will continue with improvements on the training facility.
• Long range planning includes:
• Replacing the ladder truck in 2018. Will speak with E1Jay concerning the use of Impact Fees for
this purchase.
• Station #3 construction is temporarily deferred. Although the facility is still needed, construction
will be dependent upon growth.
Planning & Zoning
• Public Transportation:
o Reported that there is a push to bring VRT to the Sky Ranch area Funding for this initiative is
difficult at this time.
• Bikes Routes & Pathway Committee
o Suggested that the City consider using the allotted 3 percent street levy increase to set aside
funding for bike routes and pathways. When the fund has reached the necessary amount, the levy
increased can be discontinued.
City Clerk
• Suggested that a large, flat screen monitor be placed in the City Hall foyer to project agendas, job postings,
and events for public viewing.
Engineering Department
• Multi -level training to staff (internal training meeting)
o Internal Training Meetings
• Exchange in -class training to larger group.
• Utilize /share existing internal expertise.
• Staff intern to other public works departments.
• Consider sharing training resource with private sector.
• Advocate approach to customer service:
• Customer service inside and out.
• Development Team structure.
• Better serve customers.
• Modular growth.
Improve code to meeting infrastructure needs while minimizing less productive requirements (e.g.
Stormwater Manual).
• Idaho Standards for Public Works Construction re- adoption and Supplemental update.
• Bring project design substantially in -house
• Capital project and rehab projects designed on the shelf.
• Develop expertise in meeting regulations of design and analysis for federally funded projects.
Work toward developing these types of projects for "shovel ready" status on the shelf.
• Water Model — Informed planning to great level of detail.
• Transportation Model:
• Partner with COMPASS.
• Localized Transportation Planning Model.
• Internal Citywide micro - simulation model — Intersection Capacity Analysis.
• Signal Coordination.
• Consider Future Sewer Modeling:
o Future in -house modeling of sewer collection system.
Lower priority.
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Department of Building Safety
• Communicate skills between staffmembers.
• Increase the level of certifications among staff.
• Improve efficiency and customer service using development team and technology.
o Provide for document generation and tracking in the field.
• Scan and digitize all building department files.
• Track incomplete projects during slow periods.
• Address and follow -up illegal projects.
Mapping & Modeling Department
• Continue development intranet mapping application service to other departments with City infrastructure
data.
o Present non - sensitive infrastructure data to the public for their use.
• If desirous by other departments, continue the maintenance of Pictometry.
• Assume maintenance and operation ofthe City's Water Model.
• Potentially assume maintenance of Transportation Model.
• Facilitate improvement to standards.
• Provide drafting services to Engineering Department.
• Multiply the usefulness and availability of data in our Geographic Information System.
o Sewer /pipeline televising linked to pipe segments, parcel data owner info, zoning, addressing,
copies of any land use actions, etc.
Water Department
• Utilize Water Mater Plan and Modeling to balance rehabilitation with expansion.
• Well 21 south of Orchard Avenue (Zone 4 well).
• Continue the meter transition from touch read to radio read. Estimated completion time is four years.
• Investigate methods to decrease delinquent (shut off lists) bills.
Irrigation
• Persist in excellent level of service.
• Begin Master Planning effort on Regional Pressure Irrigation System with Engineering Department.
• Explore methods to bring down the delinquencies (unpaid irrigation bills).
• Prepare for future maintenance of drainage facilities.
Street Department
• Enact rehabilitation and capital improvement planning.
• Perform preventative maintenance to prevent premature loss or failure of street, roadway, or drainage
infrastructure.
o Bolster chip sealing program to maintain (7) year maintenance cycle on roadways.
• Seal 1/7"' of roadways each year with addition to eliminate growing backlog.
• Selectively procure appropriate equipment inventory to obviate more costly rental and contract expenses.
• Traffic Signal Maintenance Program.
Sewer Department
• UV system improvements.
• Primary clarification.
• Bio- solids handling.
• Capacity Assessment— Enhanced capital planning and permitting measure.
• Informs capital improvement needs and timing to greater level.
• Provides justification and information to permit writers to maximize flexibility and understanding.
• Phosphorus permit - changes looming.
o The budget includes $40,000 for continued Boise River testing.
o Continued consortium with Treasure Valley cities.
• Mainline extensions to facilitate growth within the city's impact area
• Consistency in maintenance and televising of lines.
• Consider future of Operations Contract.
• Expires in FY 2011.
• Rebid.
• Municipal operation.
Parks Department
• Restructuring enhancement and change to organization with growing parks responsibility
• Consider satellite shops in select parks.
• Park by park responsibility to staff members.
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PAGE 62
• Standardize park signage.
• Maintenance Indian Creek parkway and other park areas in Caldwell at the highest level possible.
• Standardize park amenities.
• Established a Ten -Year Capital Project Plan in Parks Master Plan.
• Analyze value of hydrothermal heating at Caldwell Pool.
Caldwell Industrial Airport
• Complete Airport Master Plan update and establish well- ordered pattern of growth for east side of the
airport.
• Update standard lease agreement to be clearer, more uniform, and more user - friendly.
• Resolve outstanding compliance issues and reactivate Federal Aviation Administration staff in refunding
and supporting property acquisition and growth at the Caldwell Airport.
• Determine priority — Land Purchase vs. Construction.
• Terminal Dedication/Ribbon cutting on June 3`
• Seek proposals for lease of leasable space in terminal building.
• Determine ways to more easily disseminate and certify tenants with respect to the "Airport Driving Plan"
for vehicles driving on the Caldwell Airport.
• Seek funding and organizational mechanisms to accelerate infrastructure and development of east side of
the airport.
Street Lights
• Purchase LED fixtures that will fit our existing lighting system as the bulbs fail.
• Include the lighting and conduit locations in the as-built drawings for subdivisions.
• Continue assisting the downtown LID lighting project.
Sanitation
• Allied Waster contract expires: June 30, 2013.
• Notice due in January 2013.
• Need to consider amendments to the contract to including recycling with sorting options similar to
neighboring communities within the Treasure Valley.
Cemetery
• Internal roads need immediate repair and possible widening in spots.
• Continue excellent service to customers through caring and diligent Cemetery staff.
Irrigation Drain Maintenance
• Brent to research budget needs of possible maintenance if drains are assumed from Pioneer Irrigation.
Police Department
• Crime rate has decreased due to the critical access crime units.
• $400,000 in grants which been awarded to CPD this year.
• The transition from radio units have been converted through the use of E -911 dollars.
• Canyon County Issues:
• Animal Control fees continue to increase.
• Dispatch fees for dispatch services.
• Lack of jail space.
• School Resource Officers:
o Vallivue has discontinued their contract.
• Need for substation needed in the area west of Caldwell:
• Caldwell Optimist Club has offered to build a facility for the PAL Center.
• Considering construction of a two -story building with the upstairs being used as a sub - station area
The Reach the Peak Foundation: Curtis Park
• Don Cornell presented information about "The Reach the Peak Foundation" as a partnership with the
foundation being responsible for the maintenance and further development of Curtis Park.
o Development ideas:
• Bring electrical power to the park
• Utilize the pump for irrigation.
• No current water rights for the park — artesian well could be used for drinking and
irrigation purposes.
• A landscape company would maintain the grounds.
• Abutting property possibly available to add to the existing 26 acres of Curtis Park. (Yurt
rental revenue could help pay for additional property.)
Management Plan:
• Would rent it out for other non - profit groups.
• The Reach the Peak Foundation would set up their own reservation system.
• Fees would be administered for large groups for picnic shelters.
BOOK 51 PAGE 63
• Partnership agreement with the City of Caldwell would include Council approval for all
improvements.
• Time limit: 20 year lease.
• City would receive 20% of revenue.
• Performance criteria would be detailed within the lease.
Human Resources
• An update was given on regarding current lawsuits and arbitration issues.
• Interviews have recently been conducted for the Executive Assistant to the Mayor
• Working on job descriptions for the development team as addressed with the "Red Carpet" plan.
• Training has been conducted with departmental personnel for the People Trac program.
• Retirement Programs.
0 457 Plan and 401K Plan: Discussion was held concerning the employer match policy in relation
to these plans.
0 Persi rates will increase in 2011.
• Discussion held:
• Water Department —Desire for personal leave by employees.
• Health Insurance issues
Mayor
• He reported that he had been approached by the Salvation Army to partner with them concerning "project
share" program within our Water Department. It was proposed that the City could add $1.00 each month to
the water bills, which in turn would be set aside in a fund to assist with delinquent payments. Brent Orton
will research this issue and report back to the Mayor concerning his findings.
• Fairview Golf Course needs a sidewalk area along 10"' Avenue.
• Crossing along 10"' Avenue: Need a safer crossing point in the area of Elgin Street.
• TVCC & Downtown Parking Issues:
• Ken Wien is putting together a workshop. City Council members, downtown merchants and
TVCC personnel will review the standards in order to determine necessary allocated parking for
the new campus and downtown area.
• Presently the City is working with Calvary Temple concerning a cross access agreement for their
facility parking and potential downtown parking.
• Parking signage will be made available to accommodate students and citizens.
• Discussion was held concerning the TVCC Catalyst Project as it relates to economic development.
• Discussion was held concerning future funding needs of CEDC.
• Discussion on the proposed YMCA Park and its phased development plan.
• Japanese Gardens: It was noted that street improvements are needed in the design of the park. Brent Orton
to contact Beck Kowan concerning this these improvements to be included in next year's budget.
• Gal's Quad: This organization is desirous of entering into a lease with the City similar to the rodeo board
lease. Possibly a workshop with City Council concerning this issue.
• The DeMond family is interested in purchasing City -owned property that abuts their parcel:
• Park master -plan design needs completion.
• Speak with Mark Hilty concerning the possibility of a lease for the abutting parcel.
Urban Renewal
• E1Jay reported on the Urban Renewal Law as addressed under Title 50.
• An Urban Renewal incentive package for business owners is being reviewed with the intent to assist in
stimulating economic growth in the downtown area.
• E1Jay reported that the Viticulture Class at TVCC is presently working to design a vineyard demonstration
project within the downtown. City Council will review the plan at their next meeting on May 17''.
Council Comments
• Councilman Sobba
• Senior Center requested approximately $3,500 for mold elimination and paint.
• The "Our Memories Museum" located on Main Street is without air conditioning within their
facility. Their board has requested assistance from the City of Caldwell to help defray this $5,000
expenditure.
The meeting adjourned at 9:45 p.m.
APPROVED AS written THIS 15`" DAY OF MARCH — 2010.
BOOK 51
Mayor
Councilperson Councilperson
Councilperson Councilperson
Councilperson Councilperson
ATTEST:
City Clerk
PAGE 64